How To Write a Pharmacist Resignation Letter (With Example)
Pharmacists may choose to leave a job for various reasons, such as accepting a new position with another pharmacy or relocating to a new city. When leaving a position, it's common for pharmacists to submit a resignation letter to explain their reason for leaving and notify their employer of their last day of work. If you're planning to leave a pharmacist position, you may want to know how to write a professional resignation letter so you can make a positive impression in your final days of employment.
In this article, we explain what to include in a pharmacist resignation letter, describe how to write one and offer a template and example letter to help you prepare your own.
What to include in a pharmacist resignation letter
A pharmacist resignation letter is a formal document notifying an employer of the pharmacist's decision to leave their position. While it's courteous to inform your manager verbally about your resignation, a letter can serve as your official notice. Some companies or human resources (HR) departments may require you to submit a resignation letter so they can maintain the document for their employee records. While a resignation letter can vary based on your employer and experience, these letters typically include:
Contact information: Provide your contact information in a resignation letter, including your phone number and a personal email address, so employers know how to contact you after you leave the position.
Date of your last day of employment: Include the date of your last day of employment in your resignation letter to show employers you've provided sufficient notice of your departure.
Statement of resignation: These letters typically include a brief statement of resignation to explain why you're leaving the position.
Expression of gratitude: It's helpful to include an expression of gratitude for the experience and skills you've gained in the position so you can finish your employment positively.
Closing: Most resignation letters end with an offer to help with the transition, such as by training a replacement pharmacist.
How to write a pharmacist resignation letter
Here are the steps you can take to write a professional resignation letter as a pharmacist:
1. Review the employee handbook
Before you submit your resignation, review the employee handbook to see if it lists any policies or procedures for resigning from your position. For example, some companies may have a policy for pharmacists to give two weeks' notice when they leave. If possible, adhere to these company policies to ensure you leave on good terms with your employer.
2. Provide contact information
It's important to use a business format for your resignation letter because it's a type of formal communication. At the top of your letter, provide your contact information, including your full name, your phone number and a personal email address. Below your contact information, list the date of the letter. Then provide the recipient's contact information, including their name, job title and the pharmacy or company name. If you're sending your resignation letter by email, you can omit your employer's contact information and include your phone number and a personal email address in the signature of your letter.
3. State your last day of employment
Begin your letter by stating your resignation and the last day of your employment with the pharmacy or company. It's important to include this date because it tells your employer how much longer you plan to continue working in your position. This information helps your employer determine how to prepare for the transition, such as scheduling an exit interview with an HR representative. They may also use this information to begin the process of hiring a replacement to fill your position.
4. Explain your reason for leaving
While optional, explaining your reason for leaving can help you maintain a professional relationship with your employer. In one or two sentences, briefly state why you're leaving your pharmacist position. Some common reasons pharmacists may leave a job include pursuing further education, transitioning into a new career or relocating to a new geographic area. If you've accepted another pharmacist position, you can briefly explain how the new role aligns with your career goals to help employers understand why you're leaving. Maintain a positive tone while describing your reason for leaving to convey professionalism.
5. Show appreciation for your experience
In your resignation letter, it's polite to show appreciation for your experience with the pharmacy or company. Express gratitude for the skills and experience you've gained in your role. For example, you may describe the training you've received or mention the enjoyment you've had working with the pharmacy team. Showing appreciation for your experience in your resignation letter can help you create a positive impression during your final days with your employer.
6. Close your letter
Conclude your letter with a short paragraph offering to help your employer with the transition. For example, you can express your commitment to maintaining patient confidentiality or discuss your willingness to train a new pharmacist during your final days or weeks. If you're responsible for any specific tasks or processes, offer to document those responsibilities so your employer can transfer the work to another pharmacist. Use a formal closing statement to end your letter, such as "Respectfully" or "Sincerely," followed by your signature.
7. Submit your letter
Follow your pharmacy's guidelines to submit your resignation letter properly. Some companies may request the letter by email, while others may want a hard copy to file with their employee records. Make sure you're submitting your letter to the appropriate person, such as your manager or the HR department. Before you submit your resignation letter, it's courteous to give your notice to your manager verbally. Some pharmacists choose to schedule a meeting with their manager to give their verbal notice and submit their resignation letter at the same time.
Template for a pharmacist resignation letter
Review this template for a pharmacist resignation letter to help you understand how to write one:
[Personal email address]
[Name of pharmacy or employer]
Dear [first and last name of recipient],
Please accept this letter as my formal resignation as a [your job title] from [name of pharmacy or employer], effective [date]. [Briefly describe your reason for leaving.]
I have enjoyed my time with [name of company], and I will miss [description of what you've enjoyed about the position].
During the next [timeline, such as two weeks], I plan to offer whatever help I can to make this transition as smooth as possible. [Briefly describe how you plan to assist with the transition.]
Example of a pharmacist resignation letter
Here's an example of a pharmacist resignation letter to help you prepare your own:
June 27, 2021
Dear Jane Brown,
Please accept this letter as my formal resignation as a community pharmacist from Orimi Pharmacy, effective July 10, two weeks from today. I've accepted a senior pharmacist position with another company to further my career growth and professional development.
Over the past five years, the training and mentorship you've provided have helped me develop the necessary skills to be successful as a pharmacist. I'm grateful for my experience with this company and the relationships I've built with my coworkers and the pharmacy's patients. I'm especially proud of the work the pharmacy team has done to develop programs for patients on immunizations, healthy diets and managing stress.
During the next two weeks, I plan to offer whatever help I can to make this transition as smooth as possible. I'm happy to train a replacement pharmacist on Orimi Pharmacy's policies and procedures. If there's anything else I can do to make this process easier, please let me know.
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