How To Write a Resignation Letter When You're Moving Away

By Indeed Editorial Team

February 25, 2021

People leave their jobs for many different reasons, including moving away to a new area. Resigning from your job is a big decision, but preparing with a respectful and clear resignation letter can make the process easier. Writing a resignation letter when you're relocating to a new area helps you make an important life transition with tact while preserving your professional relationship with your current employer.

In this article, we explain the components of a relocation resignation letter and provide advice on how to write a thoughtful relocation resignation letter of your own.

What is a relocation resignation letter?

A relocation resignation letter is a notice that you submit to your employer when you plan to leave your job due to moving to a different place. Many situations could cause you to relocate, including a spouse getting a job, wanting to be closer to family, looking for a lower cost of living or simply wanting a change of scenery. Your relocation resignation letter explains when you plan to leave your job, why you're leaving and outlines the steps you plan to take to wrap up your current projects and make your departure easier on the company.

Like any type of resignation letter, relocation resignation letters are generally a few paragraphs long and addressed to your direct supervisor. Depending on your relationship with your current workplace, you can be brief and direct or include details positively reflecting on your experience. It is best practice to submit your relocation resignation letter at least two weeks in advance, but if you have an integral role at your employer and are not concerned about being let go early, consider giving your resignation letter to your manager earlier about the possibility of your departure to help them prepare for your absence.

Related: How To Decide Whether Relocation is Right for You

Importance of sending a relocation resignation letter

Submitting a relocation resignation letter is the professional thing to do when you plan to quit your job because of moving to a new place. It alerts your employer that they will have to find a way to redistribute your responsibilities or begin the process of hiring your replacement. This makes it easier on your coworkers and your supervisor, preventing them from suddenly having to take over your workload.

Some employers will not provide a positive reference for employees that don't provide notice, so submitting a relocation resignation letter ahead of time can help you maintain a positive impression. This is especially important if you are still looking for a job in your new city and plan to list your current employer as a reference. It also makes you eligible for re-hire in the future if you ever move back or if your company expands to your new location.

Finally, submitting a relocation resignation to both your manager and to human resources establishes documentation for the reason you left the company and your timeline for leaving. Giving your notice verbally may put you at risk of being wrongfully terminated as retaliation for leaving the company, so it is a good idea to write a formal resignation letter and submit it to the appropriate people in your organization.

Related: How To Resign From Your Job in 10 Steps

How to write a relocation resignation letter

Follow these steps to write a good resignation letter due to relocation:

1. Date your and address letter.

Start your letter by creating a header with the date that you plan to submit your resignation letter. Including the date provides documentation for human resources about the amount of notice you gave your employer before your last day. Next, address the letter to your supervisor, CC'ing any other leadership roles who need to immediately know that you are moving away.

2. Select a timeline.

Before writing your letter, decide when your last day will be. When deciding on your last day, be sure to give yourself enough time to pack up your current residence before you need to start your move. If you find yourself needing to suddenly relocate and cannot give a two weeks' notice, explain your situation and be clear about how long you'll be able to continue working.

3. Be direct.

Start the letter by explaining that you are resigning from your position. By directly stating that you're quitting in the first sentence, you can move on to the important details. Your manager will likely appreciate that you're being upfront instead of avoiding an uncomfortable topic. Say that you are leaving the company and include information on your last day early in the letter to reduce the possibility of a misunderstanding.

4. Explain your circumstances.

Tell your employer that you are leaving the position because you're relocating to a new area. Relocation is a valid, accepted reason for leaving a job and can help you transition away on good terms. You can decide how much information you want to share about the reason you're moving. For example, if you want to tell your boss that you're leaving because your partner received a job offer and you want to support their career, that would be appropriate. If you're not comfortable saying exactly why you want to move, you can simply state that you're relocating.

5. Express your appreciation.

Take a sentence or two to share how much you appreciate your time with your employer and the opportunities they provided for you to advance your career. Even if you had a negative experience at your job, find something positive to say so you can leave on good terms before moving away. Describe a favorite project or valuable skills that you learned on the job that you want to apply after your relocation. If your supervisor mentored you, consider sharing how they impacted you and your professional development. Showing appreciation demonstrates class and tact, contributing positively to your reputation.

Related: 120 Co-Worker Appreciation Messages

6. Outline your transition plan.

Next, explain the steps you will take to finish current projects before you move away. Offer to help train your replacement before you leave, and confirm that you'll leave your workspace organized and prepare any essential resources for your role. If you want to keep in touch, provide a personal email where your boss and coworkers can contact you even in your new city.

Tips for writing an effective relocation resignation letter

Once you have a basic draft, use these strategies to make your relocation resignation notice as effective as possible:

Use professional language.

If you're close with your supervisor, you may be tempted to use casual language in your resignation letter as you explain your relocation. Even if you already have a friendly, casual rapport, only use professional language in your resignation letter. Once you submit it, your resignation letter describing your relocation becomes an official company document. The HR department may keep a copy of your letter even after your boss leaves, so it is best to use formal language when you write.

Improve readability with spacing.

Insert spaces between your header, body and conclusion of your resignation letter. If your letter is long, put a space between each paragraph to make it easier to read and clearly show when you're moving on to a new topic. Use standard margins and a classic, simple font.

Re-read your letter.

After preparing a rough draft, re-read your letter multiple times. The first time, focus on the flow and clarity of your language. If anything doesn't make sense or seems unclear, adjust those sentences. Next, re-read your relocation resignation letter looking for issues with spelling, typos and punctuation. Print your letter out and read it a final time to check for mistakes you may have missed.

Save an extra copy.

Print a copy of your letter for your supervisor, one for human resources and one for yourself. Saving a copy for your personal records is simply good practice that allows you to reference your professional experience as your career grows.

Relocation resignation letter template

Here is a template you can use as a guide when writing a resignation letter after deciding to move to another area:

Your name

Your address

Your phone number

Your email

Date letter of submission

Name of supervisor

Title of supervisor

CC: Human Resources manager name and title

Company name

Company address

Dear [supervisor]:

Please accept this letter as official notice of my resignation from my role as [job title], effective [last day of employment]. I am planning to move to [new location] to [reason for leaving] and am unable to continue working in [current city] due to this transition.

My time at [company name] has provided me with invaluable opportunities for my personal and professional development. I appreciate the encouragement, mentorship and community that I have found working on your team. Although I am excited to pursue new opportunities for my career in [new location], I will miss collaborating with you and my coworkers. This position has helped me develop a strong background that will undoubtedly help me achieve my professional goals.

Before my departure, I will do everything I can to support our team by completing current projects and preparing documents that describe any ongoing obligations. I am happy to help train my replacement or update human resources documents to accurately reflect my current responsibilities. If there is anything else I can do before I move, please don't hesitate to ask.

Sincerely,

Your name

Your handwritten signature

Relocation resignation letter example

Browse this sample resignation letter due to relocation to get ideas about what to include in yours:

Steven Flores
1111 Castle Ave.
New York City, NY 37854
214-555-8936
steven.flores@e-mail.com

Jan. 11, 2021

Michelle Carraway
Warehouse Manager
CC: Oliver Landry, Human Resources Manager
Heavyweight Logistics
834 Fairway St.
New York City, NY 37854

Dear Michelle:

Please accept this letter as official notice of my resignation from my role as inventory manager effective Jan. 31, 2021. I am planning to move to Claremont, Calif., because my wife will be starting her Ph.D. at Pomona Collect and I am unable to continue working in New York due to this transition.

My time at Heavyweight Logistics has provided me with invaluable opportunities for my personal and professional development as I grew from an order picker to a team lead to inventory manager. Thank you for seeing my potential and acting as a mentor as I learned about the details of the storage and distribution industry. Although I am excited to support my wife and discover new opportunities in California, I will miss working with you to process complex orders on time and lead warehouse staff. I will carry my experience at Heavyweight Logistics into my next position and beyond.

Before my departure, I will do everything I can to support our team by writing down my key responsibilities and verifying details about the upcoming inventory check. I'm happy to help train my replacement or share my insight about which of our current Inventory Clerks could help take over during this transition. If there is anything else I can do before I move, please don't hesitate to ask.

Sincerely,
Steven

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