How To Write a Resignation Letter After Parental Leave

By Indeed Editorial Team

Updated June 16, 2022 | Published November 23, 2020

Updated June 16, 2022

Published November 23, 2020

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Becoming a new parent may cause you to rethink your personal and professional life. If you realize that returning to your role after parental leave isn't currently the best option, you can write a resignation letter to your employer. This letter should briefly explain your reason for resigning, gratitude for the opportunity and any next steps to ease the transition process.

In this article, we'll explore what a resignation letter after parental leave is, why it's important to send one and how to write one with a template and example.

Resignation Letter Format
Image description

Resignation Letter Format

Resignation Letter Format

  1. Date

  2. Address line

  3. Statement of resignation

  4. Last day of work

  5. Statement of gratitude

  6. Next steps

  7. Closing and signature

What is a resignation letter after parental leave?

A resignation letter after parental leave is a written document you'd submit to your employer after spending time with your newborn child. This letter is the formal notification of your decision to resign from your work responsibilities.

Some new parents may decide not to return to work after parental leave because their time away may make them re-evaluate their personal and professional lives. As a new parent, you may decide to resign due to reasons like paying for child care costs, wanting to stay home full-time with your child or pursuing a different job opportunity.

Related: Resignation Letter Due To Pregnancy: Tips and Examples

Why is it important to send a resignation letter after parental leave?

It's important to write and send a resignation letter to your employer after parental leave because it provides them with notice ahead of time and clearly communicates your reasoning for leaving the role. Sending a resignation letter demonstrates your professionalism and willingness to remain on good terms with your employer. This can especially be beneficial if you decide to eventually return to the company.

Related: Resignation Letter Etiquette: What To Include or Leave Out

How to write a resignation letter after parental leave

Your resignation letter should be brief, comprehensive and relevant. This makes it easier for your employer to scan and understand. Follow these steps to write a resignation letter after maternity leave:

1. Think about why you're resigning from the position.

As you start to craft your resignation letter, put together a list of reasons why you're resigning to make sure this is the best option for you. Once you're confident in your reasoning, you can use this list to briefly explain why you're leaving, if desired. Thinking about why you're resigning helps remind yourself of different elements of your personal life that are important to you, which can help increase your confidence and self-assuredness when resigning from the role.

Related: 3 Steps To Write a Resignation Letter (With Samples and Tips)

2. Start with a formal greeting.

Open the letter with a formal greeting that includes the name of your supervisor, human resources manager or any other employee reading the letter. You can start with a greeting like, "Dear Ms. Smith" or "Hello, Mr. Daniels." This personalizes the letter while also keeping it professional.

3. State your purpose for writing.

Your opening sentence should clearly explain your reason for writing the letter. Start your sentence by stating your resignation from your current role. This helps the reader understand the purpose of the letter as soon as they begin reading it.

Related: How to Start a Professional Letter: Tips and Examples

4. Include your final employment date.

After you state the reason for writing, include the exact date of your last day of employment. If you're planning to work for two more weeks to help with the transition process, then include a date that's two weeks after the date you're sending the letter. This helps employers plan ahead for your absence. HR employees also need this date to list it in your employment paperwork.

5. Provide brief reasoning for your resignation.

You can provide a brief statement explaining why you're resigning, if you'd prefer, as it's not typically required. This section typically helps the employer learn why you're choosing not to return to work, which allows them to be understanding and supportive during this process.

Related: How To Explain Your Reasons for Leaving a Job (With Examples)

6. Offer your assistance during the transition.

Consider offering your assistance to ensure your transition is smooth and easy for them to adjust to. Luckily, since you were already absent for a significant time period for your parental leave, you may have already collaborated with them to set a transition plan in place. You can still offer any additional assistance to make your permanent absence easier to handle. This includes offering to sit in on the hiring process or training your replacement.

7. Thank your manager for the opportunity.

Your last paragraph should be a statement expressing your gratitude to work with the company. This shows your appreciation for the opportunity, tells them you'd like to leave on good terms and ensures them that you learned valuable skills when working in the role. You can mention a certain quality or positive experience you gained from the position. End the letter with a closing statement, your signature and your name printed underneath it.

Read more: How To Write a Thank-You Letter to a Boss After You Resign

Tips for writing an effective resignation letter after parental leave

Use these tips to help you write a strong, professional resignation letter to your employer:

Consider discussing your decision in person or over the phone.

If you're still on parental leave when you're writing and sending the resignation letter, consider sending it in an email and asking your supervisor or HR manager if they'd like to discuss your decision to leave in person or via a phone or video call. This gives you an opportunity to explain your reasoning in detail to help them better understand why you're leaving. It also gives them a chance to ask you any further questions to help the transition run smoothly.

Include proper formatting.

Before sending your letter, make sure you've used proper formatting. This includes typing it in business font, like Arial, Calibri or Times New Roman at 11- or 12-point font size. Your text should be single-spaced and you should use one-inch margins.

Related: Formatting a Resignation Letter: Tips and Examples

Proofread your document

After typing the letter, reread it to ensure it's free of any spelling or grammatical errors. Try reading it out loud to ensure your eyes haven't missed anything. Consider asking a friend or colleague to review it for you. Ask them to check for relevancy and any other errors to ensure it's professional and polished.

Resignation letter after parental leave template

Use and customize this template to ensure you include all of the information needed to write a great resignation letter after parental leave:

Dear [Your employer's name],

[Explain that you're submitting your letter of resignation from your job title and the name of the company.] [List when your last day will be.] [Briefly provide reasoning for why you're leaving, if desired.]

[Offer your assistance to help make the transition process run smoothly.] [Express your gratitude for the opportunity.]

Sincerely,
[Your first and last name]

Resignation letter after parental leave example

This resignation letter example can be used as a guide to help you craft a clear, brief and comprehensive letter to your employers:

Dear Jordan Taylor,

I'm writing to submit my letter of resignation from my account manager role at Brand Solutions Inc, which will be effective Dec. 20, 2020, two weeks from today. As you're aware, I recently had my child in late October and have decided that the best option for our family is to stay home and care for the children.

I plan to return to work for the next two weeks to help smooth the transition process. I'll be available to provide details on important projects, assist in the hiring process and administer training for my replacement. Thank you so much for the opportunity to work for your company. I've had a great three years collaborating with such a dynamic team.

Sincerely,
Leslie Parker


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