Leaving your current job to pursue a career change is an exciting life decision, and submitting a resignation letter can be an important part of the transition process. A well-written resignation letter can preserve your relationship with the company and make the remainder of your time in your current position go smoothly. Learning what to include and how to format a resignation letter can help you produce an effective document. In this article, we will discuss the purpose of a resignation letter for a career change and provide tips and examples for writing one.
Resignation Letter Format
Resignation Letter Format
2. Address line
3. Statement of resignation
4. Last day of work
5. Statement of gratitude
6. Next steps
7. Closing and signature
What is the purpose of a resignation letter?
A resignation letter is a document that announces your intention to leave your job. Some companies require a resignation letter as part of the exit process, while other employers view it as a matter of professional courtesy rather than a rule. Regardless of whether you need to submit a resignation letter, offering one is thoughtful and respectful.
A professional resignation letter can set the tone for your parting and ensure you leave the company on good terms. Providing a sincere resignation letter is important if there is a possibility you may ask for a reference in the future. It is also helpful for you to have this documentation available for reference.
Related: How to Quit a Job the Right Way
Resignation letter tips
The content and length of your resignation letter can vary based on the elements you wish to include. There is also important information you’ll need to add so your manager can plan for your departure accordingly. You can follow these tips to create an effective resignation letter:
1. Include a header
Your header should start with your contact information and the date you intend to deliver the letter, followed by the recipient’s name and company information. If you’re unsure who you should send the letter to, review your employee handbook or contact your human resources representative for more information on your company’s resignation policies.
2. Address the recipient
You can add a salutation before the person’s name, such as “Dear.” When addressing your recipient, you should use their title followed by their last name, for example, “Dear Ms. Zindane.” If you are close to the recipient, you may feel comfortable addressing them simply by their first name.
3. Make a clear statement of resignation
Your first sentence should state that you are officially resigning. You can also include your job title and the name of the company. For example, “Please accept this letter as my intent to resign as Loan Officer from Creative Bank and Trust.”
4. Specify the last day of your employment
Confirm the last day you intend to work. Two weeks is the standard amount of time between the date of notice and your departure. Many employers prefer a longer notice so they have sufficient time to plan for your absence. Try to offer a longer amount of time if possible.
5. Provide a reason for your departure
This step is not mandatory, but you might want to provide your employer with context as to why you are leaving. If you are leaving to pursue a new career, your manager might want to share your excitement.
6. Make a statement of gratitude
Thank your employer for the opportunity to work with them. You can also include one or two things you learned or enjoyed during your time with the company. These details can help make your letter more sincere.
7. Detail your next steps
If there are any steps you need to take before you leave, acknowledge them here. Some common examples would be returning technology, reassigning clients or leaving documentation of job projects.
8. Offer to help
It is courteous to add that you would be happy to assist with any tasks that will ease the transition. You can offer to find and train your replacement or meet with your manager to have a more in-depth conversation.
9. Use an appropriate closing statement
Closing statements are words or phrases that conclude your letter before you sign your name. Examples of professional closing statements include “Sincerely,” “Best regards,” “Respectfully” or “Thank you.”
10. Add your name and signature
If you are submitting your letter in physical form, include a handwritten signature. If you are sending it via email, you can use an electronic signature. Print your name below your signature.
11. Proofread your letter
Review your letter for grammatical mistakes and spelling errors. Make sure that all of the important information you included, such as your last day, is correct. This step helps prevent any miscommunication between you and the recipient.
Read more: How to Give Two Weeks Notice (With Examples)
Resignation letter due to a career change example
Taking the proper steps when writing a resignation letter will ensure a smooth transition, allowing you to look forward to the exciting new change in your life. You can use this example as a guide when writing your own resignation letter:
January 1, 2020
Travel Lite Inc.
5000 Memory Lane
Spokane, WA 81343
Dear Mr. Jackson,
I am writing to you today to give my formal resignation from my role as Marketing Analyst for Travel Lite Inc. My last day of work will be January 14, 2020.
This was not an easy decision, but I have decided to pursue a career in the education sector.I am grateful for the experience and growth that Travel Lite, Inc. has offered me during my three years of employment. This experience will guide me as I move forward with my new career path. I will fondly remember my time with Travel Lite, Inc.
Upon my departure, I will return the electronic devices that Travel Lite Inc. has provided me, including the cell phone and laptop. I plan to contact all of my clients via phone and email to refer them to my colleague in the marketing department, Antonio Modric.
Please let me know how I can be of help during this transitionary period. I would be happy to assist in training my replacement.
Resignation email due to a career change example
In some circumstances, sending a resignation letter via email is best. You may need to send the email if the recipient works in a different location than you. A resignation email follows the standard format, but you don’t need to include a header. Instead, your email subject line should clearly state your name and the fact that you are resigning. Consider the following example:
Resignation Effective January 14—Jamie Hernandez
I am writing to you today to inform you that I am resigning from my position as Marketing Analyst with Travel Lite Inc. My final day will be January 14, 2020. After careful consideration, I have decided to pursue my lifelong dream of working in the education sector.
I am grateful for the opportunities and experiences that working for Travel Lite has provided me. I am sad to leave this position and will remember my time here fondly. You have taught me many beneficial skills that will translate to my new career.
Please let me know how I can help ease this transition. I would be more than happy to assist with finding and training my replacement.
I would also like to inquire about the logistics of my benefits and final paycheck. Can we schedule a meeting to discuss this as well as any other details?