How To Write a Sales Resignation Letter (With Template and Example)
A sales resignation letter describes a sales professional's intention to leave their position. An effective resignation letter can help you maintain positive relationships with your managers and coworkers as you transition into a new role. Understanding how to write a resignation letter can allow you to create a positive experience as you advance your career. In this article, we describe how to write a sales resignation letter and provide a template and example to simplify your resignation process.
Why write a sales resignation letter?
An effective sales resignation letter can respectfully describe your intention to leave a sales position. This can inform your manager about your plans and allow them to begin the process of hiring a replacement for your role. Announcing your intentions in a professional manner can help you maintain a positive relationship with the company and your former coworkers and managers. This means that you may be able to ask for a letter of recommendation or reference for a future role.
How to write a sales resignation letter
Here are nine steps you can take to write a successful sales resignation letter:
1. Begin with a formal greeting
To begin your letter, consider addressing your manager in a professional manner. Consider using a greeting like "dear," to establish the respectful nature of the letter. If you know your manager personally or feel comfortable with them, you can address them by name. If you have a more professional relationship, you can use a formal title like "Ms." or "Mr." This greeting can begin your letter on a positive and thoughtful note.
2. State your intention to resign
At the beginning of your letter, consider immediately describing your intention to resign. This can create a clear understanding of the intention of the letter, which may communicate your conviction. It can also save your manager time by eliminating any potential confusion. A simple statement like "I intend to resign" can accomplish this goal.
3. Include your last day
Immediately after stating your intention to resign, you can provide the date of your last day of work. This can help your manager plan for your departure by beginning a search for a replacement or completing any tasks necessary to maintain relationships with your clients. In many cases, it's professional courtesy to provide a manager with a final date that's two weeks past the date of your letter.
4. Give your reason for resigning
While it isn't necessary, you can include information in your letter about why you chose to resign. Some situations where you may want to include this information are if you chose to resign based on relocation, a personal matter or a desire to enter a new career field. Since you may want to remain positive throughout the letter, consider emitting a reason statement if you chose to resign because you don't feel like a good fit for the position or prefer to work at a different company.
5. Describe the positive aspects of your experience
After clearly stating your intention to resign, you can include a few positive descriptors about your role. This can include aspects you enjoyed about your individual position or the company itself. For example, you can mention how much you enjoyed advancing your communication skills as a member of a dedicated sales team. If appropriate, you can also thank your manager for their role in your development. This can create a positive tone and express your gratitude for the opportunity.
6. Include information about your final projects
You can also offer a brief description of the ways that you plan to finish projects in your final days at work. For example, you can describe your plan to announce your resignation to clients and provide them with resources to select a new sales representative within the organization. You can also include a brief statement indicating your intention to complete any other tasks that might help manage the transition. This can show your manager that you've thought carefully about the effects of your resignation and developed a plan to limit challenges.
7. Express your gratitude
Near the end of your letter, you can communicate your gratitude for the experience. In a simple and concise statement, you can express your honest appreciation for the company or position. You can also include any particular aspects of your role that you want to mention before leaving. For example, you may want to express your gratitude that you were able to expand your skills in a management track role.
8. Proofread your letter
After writing a draft of your letter, consider proofreading it for spelling, grammar and sentence structure. You can do this by reading the statement out loud, running a spell-checker or applying grammar editing software. A clear, error-free letter can demonstrate your professionalism and respect for the company.
9. Sign and deliver your letter
When you feel confident that your letter is ready for delivery, consider signing with a professional farewell like "sincerely." Then you can include your contact information so that your manager can contact you once you finish work. If you intend to send your letter via email, you can type your name as a signature. If you intend to send it through the mail or deliver it in person, you can print it and add your signature by hand.
Your choice of delivery method may depend on your resources or time frame. Since you may want to finish work no less than two weeks after your manager receives the letter, consider delivering it immediately after writing it. While it may appear more professional to deliver the letter in person, you can also send it over email if you work a remote role or aren't able to meet your supervisor in person.
Template for a sales resignation letter
Here's a sales resignation letter template to help you craft a thoughtful statement:
I'm writing this letter to formally notify you of my resignation as [your position] at [company], effective [last day of work]. I'm leaving this role to [brief statement of your reason for leaving if it's based on personal needs, relocation or career advancement].
I appreciate the opportunity for [several benefits of role] that I received at [company]. I want to personally thank you for [positive experience with manager].
In my last days at [company], I plan to [your plans to finish projects or delegate responsibilities]. If there's anything else I can do to help with the transition, please let me know.
I'm grateful for my time at [company] and all the [skills] I learned as [position]. I wish you and the company the best.
[Your email address]
[Your phone number]
Example of a sales resignation letter
Here's a sample sales resignation letter to study as you write your letter:
December 20, 2021
Dear Ms. Jackson,
I am writing this letter to formally notify you of my resignation as a sales representative at Red Pharmaceuticals, effective January 3, 2022. I'm leaving this role to relocate so that I can attend to a family matter.
I appreciate the opportunity for personal growth and mentorship that I received at Red Pharmaceuticals. I want to personally thank you for supplying me with the tools I needed to develop my sales abilities.
In my last days at Red Pharmaceuticals, I plan to close out my active accounts and recommend relationships with other sales professionals. If there's anything else I can do to help with the transition, please let me know.
I'm grateful for my time at Red Pharmaceuticals and all the leadership skills I learned as a sales representative. I wish you and the company the best.
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