How To Write a Security Guard Resignation Letter in 4 Steps
Updated September 30, 2022
Resignation letters are common in every industry to give official notice you're leaving a position and to end your employment on good terms. If you are resigning from a position as a security guard, you may write a letter to submit to your employer to let them know when you plan to leave your role. Understanding this type of resignation letter may help you write one more effectively.
In this article, we discuss what to include in a security guard resignation letter, describe how to write one and provide a template and examples you can use as reference.
What to include in a security guard resignation letter
Here are some items to include in a security guard resignation letter, with a description of each:
Who you're addressing
In a section at the top of your document, you can address your letter to a supervisor or human resources representative. If you've already verbally notified your company you plan to leave, you can ask your supervisor to whom you should address your official letter. Multiple people may want a copy for various company records.
Date of resignation
The most important item to include in your resignation letter is the date you plan to step down from your position at your current company. You can choose to give a period of notice, typically two weeks, before resigning, or you can resign immediately. If you're resigning for a time-sensitive reason, try to list the date as a statement and not a suggestion to avoid your employer trying to negotiate when you can leave.
Reason for resignation
You may choose to include the reasons you are resigning from your security guard position, though this isn't a requirement. If you accepted another position, you can mention as much or as little detail as you want about it in your letter. Additionally, if you are leaving for health reasons, you may choose to explain that.
Because you're notifying your company you are leaving and not asking permission to, you don't have to give them a reason, but doing so may help you maintain positive relationships with people at the company.
Related: Learn About Being a Security Guard
You may also include your current contact information in your letter. This can include your phone number, email address and mailing address. This helps employers communicate with you regarding future employment references and to ask you any questions related to your ongoing work.
For example, a security guard employer may contact you regarding the password for a hard drive to access camera recordings. If you receive physical paychecks, this information also can tell your company where to send your last one.
Signature and date
Lastly, consider signing your letter at the end and listing the current date. Employers may use this information to keep a formal record of when you submitted the resignation. This can allow them to find it more easily if they need to reference it later or if they want to quickly find your contact information after you've left.
How to write a security guard resignation letter
Here's a step-by-step guide that may help you write a security guard resignation letter:
1. Plan your letter
To begin the process of writing your resignation letter, you may plan out the content and format. This may include deciding what reasons you can include for your resignation and deciding how much detail to include about these reasons.
For example, you may plan to tell your supervisor you accepted a new position, but not describe the role in detail or the name of the organization. If you're leaving for a role with a competitor in the security guard field, you might choose not to include that.
2. Write the first draft
Next, you may write a draft of your letter that has all the information you want to include. You may write this draft using a word processor so you can easily edit the contents at a later date.
When writing the first draft, consider trying to list all the information you want to include so you don't forget any, and you can edit the order and grammar in later drafts. For example, if you decide to resign at a later date, you can easily edit the draft to include the new date.
3. Proofread your letter
After writing a draft, you can proofread the letter to ensure there are no errors in grammar or the content's accuracy. It's important to ensure sure all the information, such as the dates and your contact information, is accurate to prevent miscommunications and ensure the company can contact you.
You also can consider checking the names of the people to whom you're sending the letter to ensure they're spelled correctly, which can make you look more professional and help maintain a strong relationship.
4. Submit the letter
To submit your letter, you may arrange a formal meeting with your supervisor and drop the letter in their office. Managers may prefer to have a meeting to discuss your resignation, but this isn't always the case. You can use this meeting to ask whether you should send the letter to anyone else in the company, too, and to negotiate the terms of your departure, such as when to turn in any security equipment you borrowed.
Template for a security guard resignation letter
Here's a template for a security guard resignation letter you can use as a guide:
[Name of letter recipient]
Dear [name of recipient],
I'm writing to formally submit my resignation from [position]. My last date of employment will be [date you plan to resign].
[State the reasons for the resignation, including as much detail as you want].
[Statement of appreciation and how they can contact you, if you want].
Examples of security guard resignation letters
Here are a few examples of security guard resignation letters you can use to help you write your own:
Example of resignation due to a new opportunity in the same industry
Here's an example of a resignation letter due to a new job opportunity in the same industry:
December 20, 2021
Dear Ms. Overstreet,
I'm writing to formally submit my resignation from my position as a security guard at Protection First. My last date of employment will be January 1, 2022.
After careful consideration, I've decided it's time that I move on to another opportunity. I've secured a position as a full-time security adviser for a government institution and believe this opportunity may give me the ability to continue to develop my skills.
Thank you for your support during my employment, and best of luck with your future endeavors. Please feel free to contact me at firstname.lastname@example.org if you have any further questions.
Related: How To Become a Security Guard
Example of resignation due to new career opportunities in a different industry
Here's an example of a security guard resignation letter due to a new job opportunity in a different field:
December 23, 2021
I'm writing to formally submit my resignation from my position as a protection officer at Security Surveillance. My last date of employment will be January 8, 2022.
I'm leaving this position to pursue other career opportunities. After such a long time in the field, I feel it's finally time for me to move on and find a new challenge in a new field of expertise. For this reason, I've accepted a position as a firearms trainer for the police academy.
I appreciate all the support you gave me throughout this position, and I hope to stay in contact throughout my career. If you would like to communicate with me at any time after my final day of employment, feel free to email me at email@example.com.
Example of resignation due to illness
Here's an example of a security guard resignation letter due to illness:
January 5, 2022
Head of security
Dear Mr. Jackson,
I'm writing to formally submit my resignation from my position as a security specialist at Super Surveillance. My last date of employment will be January 21, 2022.
I'm unfortunately no longer able to complete my daily duties due to illness. I'll be in contact regarding future employment when I'm healthy enough to be effective in my position.
I would like to thank you for your support throughout this process, and I wish you the best of luck with your future endeavors. Please contact me at firstname.lastname@example.org with any questions.
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