How To Write a Thank-You Letter to a Boss After You Resign

By Jamie Birt

Updated May 23, 2022 | Published February 25, 2020

Updated May 23, 2022

Published February 25, 2020

Jamie Birt is a career coach with 5+ years of experience helping job seekers navigate the job search through one-to-one coaching, webinars and events. She’s motivated by the mission to help people find fulfillment and belonging in their careers.

After you've submitted a resignation letter to your company, you might want to follow up with a sincere thank-you letter to your manager expressing your appreciation for a rewarding work experience. This letter offers you a way to give them your personal contact information to stay in touch and ensures that you leave on good terms.

In this article, we provide the steps you can take to write a thank-you letter after your resignation, as well as a template and several sample letters to help you write your own.

Related: Formatting a Resignation Letter: Tips and Examples

Why is it important to send a thank-you letter to your boss after resignation?

A thank-you letter to your boss when you are leaving your position in a company is a thoughtful gesture that allows you to express your gratitude for a rewarding experience, thank them for their support and leadership, and leave on good terms. It can also provide an opportunity to, in writing, offer your personal contact information to stay connected after your departure. You may find that you need to contact them at a future date for a letter of recommendation or to be a professional reference. Maintaining contact with them will better enable you to do this.

Related: How to Write a Resignation Letter (With Samples and Tips)

How to write a thank-you letter after resigning

Follow these basic steps to write a thank-you letter to your manager after you have resigned:

  1. Use proper structure and formatting.

  2. Include the date and contact information.

  3. Add a salutation.

  4. Remind them of your last day.

  5. Express your gratitude.

  6. Express good wishes.

  7. Add complimentary close and name.

Related: How To Succeed in Your New Job: The First Week, Month and 90 Days

1. Use proper structure and formatting

Your letter should be professionally written to leave a positive impression, which means using the proper structure and formatting. A block style for your letter is generally best, meaning it is left-aligned and single-spaced with a one-inch margin on all sides. Your letter should also be easily readable, which means using a font size between 10 and 12 points. You should also use a common, professional font style, such as Arial, Helvetica or Times New Roman.

2. Include the date and contact information

At the top left-hand corner of the letter, write your name and address. You may also want to include your personal email address and phone number to stay in contact with your boss after your departure. After your contact information, skip a line before writing the date. After the date, skip another line before writing your manager's contact information, including their name, title, company and company address.

3. Add a salutation

After the recipient's contact information, skip a line before adding a salutation and the recipient's name. Something simple like "Dear [name]" is typically the best option. You could also simply choose to start the letter with the person's name, such as "Ms. Anderson." While the letter will be addressed to your manager directly, you may also want to give a copy to your colleagues as well.

4. Remind them of your last day

Start by informing them of your last day of employment with the company. You may want to include, in this opening paragraph, the reason behind your departure, although this depends on whether you chose to disclose this information when you first resigned.

5. Express your gratitude

In the second paragraph, express your sincere gratitude for the time you have spent at the company. Depending on your preferences and the circumstances, you could choose to remind them of where you were professionally when you started your position and how much you have grown or how much the company has grown. Share at least one example of a positive experience, opportunity or growth you achieved while working with them.

6. Express good wishes

Express your best wishes for the continued success of the body and/or company. You may want to use this paragraph to express your interest in staying in contact.

7. Add complimentary close and name

End your letter with a complimentary close and your name. Some appropriate closes in this situation are "Best wishes," "Yours truly," "Thank you" or "Sincerely." If you are printing the letter, leave a space after the complimentary close to add your signature. If you are sending it via email, leave out the blank space and simply type your name.

Related: How To Introduce Yourself to New Coworkers

Tips for writing a thank-you letter after you've resigned

Here are some extra tips to help you write a thank-you letter after you have submitted your letter of resignation:

  • Express genuine gratitude: The most important part of writing your thank-you letter is that you express your feelings in a way that demonstrates heartfelt appreciation for your company and, specifically, your manager.

  • Reference specific instances: Mention specific situations where your hard work was acknowledged, where you had a particularly rewarding experience or where you were able to grow professionally.

  • Proofread carefully: After you have finished writing, spend time carefully proofreading the letter for typos or grammatical mistakes.

Template

Here is a template you can use to create your own thank-you letter:

[Sender's name]
[Address]
[Phone number]
[Email address]
[Date]
[Recipient's name]
[Title]
[Company]
[Company address]

Dear [Name],

Tomorrow will be my last day at [company] before [optional—reason for leaving] and I wanted to extend my sincere thanks for your support and guidance during my time here.

I have had a wonderful experience working with you over the past [timeline] and have experienced tremendous personal and professional growth. I have learned [example(s) of professional growth you have achieved].

I wish you and the entire team at [company] continued success. I have included my personal contact information and hope we can stay in touch.

Best wishes,
[Name]

Example thank-you letters after resigning

Here are a few examples to give you ideas for how to write your own:

Example 1:

Christina Little
103 Beach Ave.
Virginia Beach, VA 35122
923-223-1234
Christina.Little@email.com

June 20, 2020

Gregory Neilson
Director of Marketing
Digital Solutions
2003 N. River Road
Virginia Beach, VA 35122

Dear Mr. Neilson,

As you are aware, Tuesday is my final day with Digital Solutions before I begin my new position at Westwood Agency.

I wanted to write and express my deepest appreciation for all of your support and guidance during the five years I have been with Digital Solutions. When I began my career here, it was only as a social media manager, and under your leadership, I was able to grow into the role of a digital marketing manager. Though I am moving on to another opportunity, I remain grateful for the opportunity you originally offered me.

I hope we can stay in touch, and I wish you and the rest of the team continued success.

Yours truly,
Christina

Example 2:

Julia Adams
823 Ash Ave.
San Diego, CA 92101
323-222-3512
Julia.Adams@email.com

March 22, 2020

Jace Myers
Director of IT
Freedom Training Solutions
9012 First Ave, Suite 101
San Diego, CA 92101

Dear Mr. Myers,

As you know, tomorrow is my last day with Freedom Training Solutions, and I just wanted to express my gratitude for the support and leadership you have offered over the past two years.

My time with Freedom Training has been productive, enjoyable and one filled with tremendous personal growth. Under your guidance, I have been able to further develop my skills as a web developer and have gained in-depth knowledge of UX Design, something I knew almost nothing about when I began here. It would be a privilege to work for you again if the opportunity ever presents itself.

I wish you and the rest of the team continued success in your endeavors.

Best wishes,
Julia

Example 3:

Justin Roberts
231 Adams Ave.
Austin, TX 32913
555-555-5555
justin.roberts@email.com

April 4, 2020

Chris Donahue
Director of Sales
Data Refuge
923 32nd Ave.
Austin, TX 32913

Dear Mr. Donahue,

Tomorrow is my final day with Data Refuge before I begin my new position with Education Software Solutions. I just wanted to take the time to express my appreciation for all of the support and guidance you have provided me over the past four years.

When I began working here, I was fresh out of college and, while eager, had no idea how to sell customers on products and services. With your mentoring, however, I have grown into one of the top-performing sales representatives and have even built my own sales team. Words cannot express my appreciation for your support as you helped turn me into the leader I am today.

I wish you and everyone here at Data Refuge continued success, and I sincerely hope we can stay in touch. I have included my contact information above.

With gratitude,
Justin

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