How to become an Office Administrator

You will typically need at least a high school diploma or equivalent to work as an office administrator. However, needs may differ among employers and industries. To gain an advantage while searching for careers, some experience with administrative tasks and the use of office-related software will be of benefit.

If you have a few years of experience as an office clerk or administrative assistant, that can be an asset. While not usually required, some employers may prefer a bachelor's degree in business administration or an associate's degree in office administration.

There are several hundred institutions in North America that offer office administration courses if it is required by the employer. Successful completion leads to certificates or diplomas in business administration.

Employers look for abilities that include:

  • Proficiency with office software
  • An aptitude for learning
  • Time management skills
  • Efficient teamwork capability
  • Good interpersonal skills

Employers also look to fill positions with people who have good communication and organizational skills. It will also help to show initiative, demonstrate problem-solving skills and know how to manage tasks.

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What skills help Office Administrators find jobs?

  • Administrative Experience
  • QuickBooks
  • Office Experience
  • Office Manager Experience
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Office
  • Microsoft Excel
  • Microsoft Outlook Calendar
  • Bookkeeping
  • Data Entry
  • Filing
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Career progression for Office Administrator

Education levels for Office Administrators

Based on the requirements of Office Administrator job openings on Indeed in the United States within the last three years.
required level of educationpercent of job openings
High School Diploma or GED52.2%
Bachelor's Degree25.7%
Associate's Degree20.5%
Master's Degree1.5%
Doctoral Degree0.1%
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Expected salary by experience

Based on resume data from Indeed users who reported working as an Office Administrator in the United States within the last three years.
Years of experienceAnnual salary in USD
0-4$28,800
4-8$31,500
8-12$34,000
12-16$35,400
16-20$36,800
20-24$37,700
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Common qualifications for Office Administrators

  • Certified Notary Public
  • Driver's License
  • Certified Bookkeeper
  • Real Estate License
  • MCSE
  • Certified Personal Trainer
  • Medical Laboratory Scientist Certification
  • Certified Facility Manager
  • Geriatric Nursing Assistant
  • MCP
  • First Aid Certification
  • LMHP
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Frequently asked questions

Common questions about career advices for an Office Administrator

What educational qualification do I need in order to become an office administrator?

You will typically be expected to obtain at least a high school diploma before working as an office administrator. Taking additional courses in subjects such as education, statistics, English, business studies, information science or psychology can also help. Specialized administrative roles in areas such as human resources or marketing may require some additional professional qualifications.

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