What does a Secretary do?
Secretaries are employed by almost every industry. Secretaries are also called administrative assistants, office managers, and personal assistants. Secretaries perform administrative and clerical duties for company staff. Secretaries usually work in an office, but a virtual assistant may work remotely. Secretaries work extensively with managing staff members, other clerical staff and clients.
Working as a Secretary
Depending on their years of experience, qualifications and special skills, a secretary may:
- Answer phone calls, relay messages and take care of inter-office correspondence
- Organize and file documents in paper or electronic form
- Organize meetings, agendas, and appointments
- Prepare and distribute reports, memos, and correspondence
- Maintain sufficient office supplies and equipment
How much does a Secretary make in the United States?
Frequently asked questions
What soft skills are helpful as a secretary?
Secretaries must be organized and have excellent time-management skills. A secretary must be able to stay calm and professional in stressful situations. A successful secretary is detail-oriented and ensures that professional correspondence and internal records are accurate. Secretaries should be good problem-solvers that do not require constant supervision.
How can I know if I am being paid fairly as a secretary?
If you’re unsure about what salary is appropriate for a secretary, visit Indeed's Salary Calculator to get a free, personalized pay range based on your location, industry and experience.
What are the qualities of a senior-level secretary?
To attain the job of senior-level secretary, job seekers must work above-and-beyond the call of duty. Senior-level secretaries must possess excellent planning abilities. They must be able to adjust staff schedules and resources to ensure the completion of daily tasks and major projects. Senior-level secretaries anticipate the needs of the staff members they support. Confidentiality is critical for senior-level secretaries. Secretaries at the senior level must be discreet when dealing with sensitive/private information and documents.