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Set up automated communications in Smart Screening

You decide which applicants are the best fit for your role. Automated actions help you move faster with the candidates you choose by automatically sending messages or interview invites based on criteria you set.

Automated messages are sent from a no-reply email address and are designed to prompt a specific action, like scheduling an interview. They're not intended for back-and-forth conversation with applicants.

Set up automated messages through Smart Screening

  1. In the left-hand rail, select Smart Screening.
  2. Choose the job you want to set up automated messaging for.
  3. Scroll down to Automated actions.
  4. Next to Message applicants, click Add.
  5. Choose to message all applicants or only applicants who score above a certain threshold based on your screening criteria.
  6. Select a template and customize the message that will be sent to applicants.
  7. By default, responses go to the account owner shown at the bottom of the template. To include additional team members, select their accounts under Send responses to additional accounts.
    1. Note: Only Indeed accounts with Candidate access can be selected. They will be notified about candidate responses.
  8. Click Turn on.

Set up automated invites to schedule a call

  1. In the left-hand rail, select Smart Screening.
  2. Choose the job you want to set up automated scheduling for.
  3. Scroll down to Automated actions.
  4. Next to Invite applicants to schedule a call, click Add.
  5. Choose to invite all applicants or only applicants who score above a certain threshold based on your screening criteria.
  6. Enter the URL where applicants can schedule the call.
  7. Select a template and customize the message that will accompany the scheduling link.
  8. By default, responses go to the account owner shown at the bottom of the template. To include additional team members, select their accounts under Send responses to additional accounts.
    1. Note: Only Indeed accounts with Candidate access can be selected. They will be notified about candidate responses.
  9. Click Turn on.
Automated scheduling supports only one calendar link per job. If multiple recruiters need to schedule calls, use a shared scheduling tool or team calendar.
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Set up automated communications in Smart Screening