16 Benefits Admin Software Tools for 2022

Benefits administration involves creating and managing employee benefits programs, including health insurance, vacations, paid time off and retirement contributions. Often, all these responsibilities fall under the umbrella of a company’s human resources department team, and, particularly in a smaller company, it can be challenging to find the best software to efficiently manage all these accounts at once.


For more information on selecting HR software, visit our full guide to vendors.


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What is benefits admin software?

Benefits admin software is a program that helps companies manage their employee benefits programs. These may include health insurance, vacations, paid time off, retirement accounts or parental leave and other benefits that are usually handled by human resources. The software is often cloud-based and can sometimes be downloaded via a mobile app to make it accessible from any Apple or Android device.


Software that helps organizations manage 401(k) plans and health insurance can increase human resources efficiency and enhance employee engagement and retention while preventing turnover.

Related: 15 Perks and Benefits for Your Business to Consider


What to look for when choosing benefits admin software

When seeking benefits admin software, there are a few key elements that you’ll want from any program. An integrated payroll system is one of the best features you can have in benefits admin software. Manually entering this data separately is not only time-consuming but it also creates opportunities for mistakes and discrepancies in your financial reports. Another big plus is access to an event management workflow that can help you determine how often you need to update employee data without it becoming an overwhelming task.


Compliance management is also a useful tool in benefits admin software because HR is responsible for regulatory compliance with HIPAA, COBRA and other regulations. Cloud-based technology can help ensure that your data is stored securely and that if any issues arise, they’re addressed promptly. An employee self-serve function is also helpful for companies with smaller HR departments, as it lets employees access their benefits information directly. Look for highly rated software that has an easy-to-use interface and is compatible with iPhone or Android for added convenience.


Benefits admin software

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Price: BambooHR uses a per employee, per month pricing model. Monthly costs range from $4.95-$8.25 per employee.

Key features:

  • Provides email alerts and reminders
  • Employee self-service with a company calendar and mobile app
  • Two different packages available: Essential and Advantage
  • Advantage package includes applicant tracking, onboarding and offboarding
  • Training available via videos and webinars

BambooHR is a useful software program with high user ratings. Featuring applicant tracking, onboarding tools, e-signature and time-off tracking, this is a great program that provides all of the tools you need in one place. You can download the mobile app for additional convenience, which makes it even easier to keep up with reporting. BambooHR software can make your administration system more efficient and remove the data management clutter that can bog down your team. This award-winning software is best for SMBs wanting to organize their HR data and move away from spreadsheets.



Price: Contact BSwift via their website for a quote on current pricing.

Key features:

  • Enrollment for active and retired employees
  • Employee homepage
  • Mobile-first site
  • Mobile app
  • Connections to benefits vendors and insurance carriers

BSwift offers cloud-based technology to help administrative companies of all sizes manage their employees’ health and wellness benefits. The enrollment software helps employees assess their needs and is easy to access via Android, iPhone or a desktop computer. Features like COBRA administration and ACA reporting help benefits administration companies streamline their management procedures.



Price: Core HRIS begins at $7 monthly per user. Payroll Sync is an additional $3 per month, and Benefits Sync is another $2 monthly add-on.

Key features:

  • Employee records
  • Digital onboarding
  • HR reporting
  • Recruiting
  • Performance management

Collage is the ideal solution for increasing efficiency within benefits administration companies. A leading HR management platform for small and midsize businesses, Collage lets you conveniently manage employee onbaording, vacation time and more. By allowing you to sync payroll with your benefits provider and HR information, your data-entry efficiency will significantly increase. Collage HR helps with health insurance administration, online benefits enrollment and disability insurance administration. This software is best for companies with less than 200 employees.



Price: Quotes vary by company, but the monthly package rate is roughly $11.50 per employee. This decreases if you select the payroll-only option and forego other features.

Key features:

  • Continuous pay calculation
  • Store all data in a single application
  • Provides actionable insights to stay on top of your daily operations
  • Easy to access via web or mobile app

Dayforce makes it easy to collate data from a worker’s employment record to increase efficiency and help your company make informed decisions. Ideal for companies with 100-6,000 employees, this cloud-based benefits software provides real-time updates and calculations to help you stay a step ahead. Dayforce is a flexible, scalable software that can fit the needs of any and all benefits administration companies. Dayforce assists with life insurance administration, retirement plan management and employee benefits to name a few.



Price: GUSTO’s pricing begins at roughly $25 monthly. Visit their website and register to receive an accurate price quote for your small business.

Key features:

  • Full-service payroll
  • Advanced employee finance tools
  • Access to certified HR experts
  • Medical, vision and dental coverage
  • Compliance help

Designed for modern employers, GUSTO is a cloud-based software that’s easy to navigate and includes fantastic support. One feature conscientious employees will appreciate is the fact that they can donate a portion of their paycheck to charity, which is an effective way to improve employee engagement and satisfaction. Robust automation features and a fun, accessible interface make employers and employees excited to use the platform since it makes it easy to stay on top of their costs and claims. Users can track all of their benefits from vacation days to 401(k)s all in one place. This program is best for small businesses that are looking for an affordable, personalized benefits software that can help them retain valuable employees for the long haul.


Hibob HRIS Software

Price: Hibob costs roughly $6.65 monthly per user or $66 annually per user plus two months free. Amounts vary based on a quote for your company. A free 14-day trial is available for all new users.

Key features:

  • Use Hibob to promote company culture
  • Perform onboarding
  • Track benefits, time off and employee attendance
  • Manage workflows and payroll reports
  • Core HR features

This U.K.-based admin solutions software was founded in 2016. With Hibob, you create a hub for all your data where employees are assessed for auto-enrollment in your pension plan and the cost to the company is determined according to government regulations. Hibob HRIS Software helps start-ups and fast-growing companies manage their employees’ benefits, hours and payroll. The program is designed to deliver benefits conveniently while meeting your staff’s needs.



Price: Each company is quoted an individual price based on their needs, and a free trial is available.

Key features:

  • Payroll and income tax management
  • Advanced applicant tracking system
  • Integrates payroll and HR to easily manage employee benefits
  • Handle performance reviews and surveys
  • Manage employee time off

Humi is a flexible benefits software that can work for companies with five to 1,000 employees. Make your payroll run smoothly while conveniently managing employee onboarding and time off all in one place. This is a web- and cloud-based software that you can test drive via a free demo.



Price: Pricing ranges from $2-$4 per person monthly, but the company should be contacted for an accurate quote that suits your needs.

Key features:

  • Data insights
  • Payroll integration
  • Modern elements like peer recognition and video messaging
  • Workforce management
  • Employee self-service

Reduce your administrative tasks with this web-based system that will help manage your payroll, employee attendance and time off all in one place. Paylocity is extremely convenient and easy to access. Since it’s a web-based platform, you can log in from anywhere in the world 24/7 using the mobile application or a desktop computer. This is a useful benefits software for small or large benefits administration companies. For small businesses, you can empower employees to manage their own their own HR data and cut down on inefficiencies. For larger clients, Paylocity will integrate effortlessly with other HR systems that are already in place.


PLEXIS Payer Platforms

Price: Monthly or yearly payment options available, but quotes vary for each organization. Contact PLEXIS for a quote.

Key features:

  • Unique training approach to empower HR staff
  • Testing support
  • Data conversion
  • Experienced implementation team to facilitate the transition

PLEXIS Payer Platforms is a U.S.-based company that was founded in 1996. This benefits software helps self-insured employer groups around the world manage claims and carry out benefits administration. PLEXIS is best for benefits administration companies dealing with health plans, international insurers, TPAs and government payers. In addition to offering a web-based software, it’s also possible to install PLEXIS Payer Platforms on computers running Windows.



Price: You can book a live, free demo. For specific monthly pricing, contact Rise for a quote via their web form.

Key features:

  • Automate T4s, remittances and ROEs
  • Experience high-level reporting and filtering
  • Increase efficiency by automating payroll
  • Implement time-saving synchronized management tools

Rise is a humanistic platform that’s designed to eliminate the cold and clinical aspects of HR work while making your organization run more efficiently. Consolidate payroll, HR and benefits management in one program with this easy-to-use benefits software. Rise boasts helpful support staff who can help you along the way. Reviewers find the strongest aspect of Rise to be the payroll product.



Price: You can start using ScalePEO for $78 monthly per user.

Key features:

  • Efficiently input payroll
  • Utilize HR Tools all in one place with 24-hour web access
  • Easily manage benefits to attract and retain quality employees
  • Labor law, tax and compliance assistance

ScalePEO adds immense value to benefits administration companies by allowing them to offer dental, vision, dependent care and related benefits at rates that are normally reserved exclusively for larger corporations. To increase efficiency, onboarding and payroll are smoothly incorporated with HR in this benefits software. ScalePEO is ideal for companies that have 20-1,000 employees and are seeking cloud-based solutions.


ThrivePass Benefits Suite

Price: Pricing starts at $1.15/person monthly but increases depending on the number of employees. Specific pricing for your company is available with a quote via their website.

Key features:

  • TPA Services to help employees understand benefits
  • Team challenges and fitness reimbursements to encourage wellness
  • Rewards to motivate your staff
  • Continuing education and other academic benefits

ThrivePass Benefits Suite focuses on increasing employee engagement with a user-friendly portal that allows your staff to manage their benefits all in one place. Employee well-being is about more than just physical health or dental benefits. ThrivePass allows you to create a culture of positivity and overall wellness at your company. Reduce the work of HR with a dedicated account manager who can handle your benefit programs. This is a cloud-based software that you can access from a desktop computer or via a mobile app on Android, iPhone or iPad. These extras make it convenient for employees who want to access their rewards and benefits at any time.



Price: This is a subscription-based payment program, but users must request a quote from UKG for specific pricing.

Key features:

  • Tools to create an award-winning workplace culture
  • Global workforce management
  • Flexible HR tools to manage payroll and talent on a single platform

UKG Pro is a U.S.-based software that’s designed to transform the way your employees work. With proactive guidance and insight, this program has the ability to elevate the voices of your employees and improve the service that your HR department delivers. UKG Pro is a global human capital management (HCM) solution and benefits software suite that connects employees with HR through surveys, talent management and payroll tracking. It offers online benefits enrollment for administrators and features a host of other useful elements like compensation management and business intelligence metrics.



Price: Vestwell’s pricing can be found through a direct quote via their website. However Vestwell + Onpay services start at $36 monthly plus $4 for every active employee. You can also receive one month free when you register online.

Key features:

  • Fiduciary oversight
  • Streamlined administration
  • Full scalability on your terms
  • Customizable investing
  • Modern, easy to navigate digital platform

Vestwell is a digital benefits software platform that eliminates complications when delivering 401(k) plans to employees. Vestwell focuses primarily on small companies that are often glossed over when it comes to employee benefit plans. Aiming to lower management fees for corporations with fewer employees, Vestwell can help companies address staffing challenges and build cost-effective benefits plans that encourage workers to develop long-term careers. It can also improve trust within your company thanks to transparent pricing so that everyone understands what they’re paying and how their costs may change over time. Users enjoy easy onboarding with a streamlined, modern interface.


VBA Software

Price: Pricing is available as a quote for your company via their website. Prospective customers can sign up for a free trial.

Key features:

  • Claims platform to manage all health plans seamlessly in one location
  • Customizable plans and benefits
  • Includes ancillary services like insurance premium billing and built-in commissions
  • Provides total control of your administration system

Build any and all benefits plans with VBA Software. Transactions take place in real time, and features range from online payments to cost containment systems and fraud detection tools. Virtual Benefits Administrator Software is best for small to midsize companies that have 25 to 1,000+ employees and are looking to roll out a simple solution for their HR and payroll needs. This benefits admin software is cloud-based, and it includes an online web portal for employees.


Benefits admin systems software FAQs


What is a benefits administration system?

A benefits administration system is software that helps companies effectively manage their employee benefits programs. These may include health insurance, vacations, paid time off, retirement accounts or parental leave and other benefits that are usually handled by human resources.

Related: Benefits Enrollment: Best Practices for Your Company


What are the four major types of employee benefits?

The majority of employers who have wellness programs for their staff offer four major types of employee benefits. These include medical insurance, life insurance, disability insurance and retirement plans. Offering these core benefits can help businesses of all sizes, including small and midsize enterprises, to retain new employees after onboarding.


What makes a great benefits administration system?

The ideal benefits administration system provides a simple, user-friendly experience. It should be accessible to the HR department, but it should also make it simple for employees to access their benefits. A good benefits administration system should keep thorough employee records and consolidate payroll, time-off tracking, employee attendance and insurance plans all in one place. Employees should have an easy time accessing and understanding how the interface functions so that they can be engaged and in charge of how their benefits are working for them. This allows all companies, especially small businesses, to thrive and retain their workers in the long term.

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