Filing an EEO-1 Report: a Guide for Business Owners

As your business grows, organizations like the Equal Employment Opportunity Commission needs to ensure you’re following proper diversity and equal opportunity guidelines. They do this by requiring you to submit an EEO-1 report, which states the race, gender and ethnicity of each of your employees. Learn more what an EEO-1 report is and how to file one properly.

 

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What is an EEO-1 report? 

An EEO-1 report, also known as an employer information report, is a survey your business must fill out when it meets specific size requirements set by the Equal Employment Opportunity Commission (EEOC). Once you hire a certain number of employees, the EEOC requires you to fill out and submit a form that includes confidential employment data about your staff members. On the report, your employees will self-identify their race, gender, ethnicity and job category.  

 

How to file an EEO-1 report 

When filing your report, carefully read the instructions and input all the necessary employee information correctly. Follow these steps to successfully file an EEO-1 report for your company: 

 

1. Review the requirements for filing the report

The EEOC requires your company to fill out the Standard Form 100 when your business meets certain qualifications. The EEOC requires your company to submit a report if: 

 

  • There are 100 or more employees working at your company
  • Your company has 50 or more employees along with a federal contract worth $50,000 or more
  • You have 50 or more employees working for your company, and you’re a paying an issuing agent for a savings bond
  • You have 50 or more employees working at your business, and your company is serving as a depository of funds from the government
  • Your business has less than 100 employees, but the company who owns or acts as an affiliate to your business has more than 100 staff members

Related: How to Grow Your Business

 

2. Learn how to properly file for the report 

Visit the EEOC’s website to find the exact deadline to file your report. Before submitting the report, register as a first-time filer by visiting their website and completing a registration form . When you register, the website will prompt you to create a username and password. Write down this information, and save it for your reference later. Register as a first-time filer weeks or months before the report is due to give yourself enough time to complete the form and  contact the EEOC Employer Data Team if you have questions or need assistance with filling out the forms. 

 

3. Gather the necessary data and information from your employees 

To submit your full EEO-1 report, you must collect all of your employees’ information and data from the months stated on the EEOC’s website.  Create a self-identification form or survey, and submit it to all of your staff members a few months before the EEO-1 deadline to give them enough time to complete it in between their work assignments. 

 

If any of your employees decide not to self-identify, the EEOC states that "employment records or observer observation may be used."  After gathering this data for the report, input all of this information into a separate spreadsheet to keep for your own reference.

 

4. Ensure you’ve followed proper guidelines 

You have the option to submit the report digitally or to send a paper report in the mail. To increase efficiency, the EEOC highly recommends completing your report online. 

 

If your business functions in one location, the EEOC considers you a single-establishment, meaning you’ll submit a single EEO-1 report. If your business has multiple locations, the EEOC requires you to submit a multi-establishment report. This consists of filing more than one report, and the information you must submit includes: 

 

  • One EEO-1 report with data of all the employees at your headquarters
  • A full report submitted for each of your office locations that contain 50 or more employees
  • A single list of all your office locations with less than 50 employees, or a list for each individual location, with a data grid that reports each team members’ gender, race and job category
  • A final, consolidated report containing all of your employees’ data from every location

 

5. Review and submit

Before submitting, review the EEOC’s website regularly to ensure they haven’t listed any additional changes. Some reports require submitting your employee compensation data, depending on your company. Review your inputted information and ensure all your data is correct to avoid fines from the EEOC. Once you finalize everything, submit your information. 

 

Frequently asked questions about filing EEO-1 reports

Here are frequently asked questions regarding submitting an EEO-1 form to help you better understand the process:

 

What is the information from an EEO-1 form used for? 

The EEOC collects the information you submit and uses it to gain a better understanding of how diverse American employers are. They may also refer to this data if employees file discrimination complaints about their employers and ask the EEOC to investigate it. 

The Federal Contract Compliance Programs office also uses the data from your EEO-1 report when conducting audits on government contractors to ensure they’re complying with affirmative action guidelines.

Related: Benefits of Diversity in the Workplace: Five to Consider

 

What are the different job classifications available in the report?

You must include all of your full-time and part-time staff members in your EEO-1 report, along with their appropriate job classification,including: 

 

  • Administrative support staff
  • Craft workers 
  • Executives, managers or senior staff members 
  • Helpers and laborers 
  • Middle-level managers and officials 
  • Professionals 
  • Operatives 
  • Sales workers 
  • Service workers 
  • Technicians 

 

Will the information from my EEO-1 report be public? 

Your employees’ personal information stays private and confidential. The EEOC aggregates your information with data collected from other employers to summarize the diversity of different American workforces, which is accessible to the public.

 

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