What is HRIS software?
Human Resources Information Systems (HRIS) is an HR solution that helps HR managers and staff in data entry, data management and data tracking in all HR operations in an organization or business.
This actionable and accessible database helps to automate and streamline three of the most critical pillars of human resource management: time and attendance management, payroll and benefits management. This helps to minimize manual data entry for HR staff.
HRIS is also commonly referred to as an HRMS (human resources management system). It promotes effective human resource management and planning. The software allows access to vital HR data from anywhere as long as the user has the required authorization.
Therefore, HRIS is a thorough solution for end-to-end HR management. And since the software manages and stores personal identifying data, tax and banking information of employees in the company, the tool is subject to industry regulations.
What to look for when choosing HRIS software
When selecting HRIS software for your business, you need to factor in the following aspects:
1. Ease of use
The ideal HRIS software should be easy to use and intuitive to learn; otherwise, you’ll encounter challenges implementing it in your company. A complicated solution will be time-consuming and will limit maximum adoption.
2. Time and scheduling
The software should include tools for scheduling and time management. Such features allow HR staff to create and edit shifts, monitor employees in real-time, inform employees about new schedules and handle PTO requests.
3. Recruiting and applicant tracking
An HRIS with a built-in applicant tracking system (ATS) helps to automate and standardize job applications to leading job-sites. The system can also manage candidate applications and details used to assess candidates, such as interviewer comments and questionnaire responses.
4. Payroll management
The solution should support easy and reliable payroll management. The system makes payroll management hassle-free and automatically syncs with the entire HR system. This helps you to track direct deposits, wage garnishments, multiple schedules, contractor payments and general ledger. The system generates reports indicating the number of hours each employee has worked.
5. Employee interface
HRIS software should offer employees basic level access to their HR information. This feature enables your staff to update vital personal information, download pay slips, apply for leave, populate timesheets and view performance data by interacting directly with the HR staff.
The software should allow easy generation of reports that can be used to analyze crucial workforce metrics like turnover, compensation history, performance data, compliance and training history. It should also support advanced and automated data analysis to allow HR managers to retain high-value employees and make data-driven decisions.
7. Mobile application
HRIS software should include a mobile application to allow access to HR functions from anywhere and at any time. This enables employees to submit reports and managers to approve them swiftly.
- Built for Teams
- Ceridian Dayforce
- CommonOffice HRIS
- HRM Labs
- Optimum HRIS
- Oracle PeopleSoft
- SAP SuccessFactors
- Ultimate Software
Price: ADP provides custom pricing for each client, depending on their specific needs. The price varies significantly depending on several factors, including the number of users and features. It comprises two parts: a base fee and a per-employee fee. The vendor offers three pricing plans: Essential, Enhanced and Complete. Contact the vendor directly for a custom quote.
- Payroll processing
- Payment options
- Year-end forms
- Payroll tax
- Accounting integrations
ADP Workforce is suitable for mid-sized businesses. The solution collects and automates all your HR processes in a single dashboard. It also allows you to create extra user permissions for your employees to aid in coordinating and managing multiple HR functions. In addition, it enables you to manage your employees’ holidays, benefits and create insightful reports.
The software includes critical HR capabilities such as talent management, time and attendance, benefits management and payroll. Its benefits plan creation wizard allows you to do it in accordance with your company’s onboarding processes. Other capabilities available on the ADP platform include HR management, human capital management, talent management, retirement and insurance services and benefits administration.
Price: Bridge pricing starts at $3 per month. The software also comes with a free trial to help prospects determine if it can solve their needs.
- Course authoring
- Course catalog or library
- Progress tracking and certifications
- Compliance management
- Learning administration
Bridge is an HRIS solution that businesses use for leadership development, sales enablement and extended enterprise. It comes with a peer-to-peer video, learning management system (LMS) and performance management tools that enable employees to stay alert at the workplace. Bridge has all features you require for employee development. The solution helps managers and administrators to make strategic business decisions from analytic reports generated from the system.
Bridge’s results-focused and innovative platform helps businesses to elevate employees and their careers in addition to creating customer-driven solutions that help to build, grow and retain a happier workforce. It promotes actionable analytics, forward-thinking strategies and employee development. The vendor updates the software regularly to accommodate new technologies and user feedback.
Built for Teams
Price: Built for Teams includes a free version. Pricing starts at $1/month/employee for the chart your org plan, $3 for the manage your org plan and $5 for the grow your org plan. Contact the company for extra information on the best package for your business. The software also includes a free trial to allow prospective buyers to understand its core features.
- Workforce metrics
- Personalized onboarding page
- Customizable fields
- Customizable reporting
- Color coding
Built for Teams allows managers to request review and approve employee time off via a simple self-service portal. Employees can apply for time-off, check the status of their request and view the entire transaction history. The platform supports electronic request notifications, employee record updates, approval links and automatic company calendar.
The software automates PTO management. You can use its visualization tools to create, format and manage employee organization charts. The org charts allow users to view workforce metrics, including information such as open positions and staff vacancies. The integration between the interactive chart navigation and drag-and-drop interface allows users to edit groups and maintain data.
Price: Ceridian’s pricing is not published online, but you can get a quote from their salesmen by contacting them and explaining your needs.
- Single database and source system
- Job and position management
- Dashboards and predictive analytics
- Paid Time Off (PTO)
- Payroll garnishment
Ceridian Dayforce is a cloud-based solution that helps businesses to take control of payroll, workforce management, benefits, talent management, human resources, analytics and document management. The solution allows users to access real-time information about their employees from all HCM domains. This helps businesses to hire and retain the right talent, support work-life balance, administer benefits, manage the payment process, manage employee development and monitor compliance.
The solution helps organizations to manage taxes via its 24/7 tax information by filling quarterly and yearly payroll taxes. Dayforce helps to manage all your human capital needs and eliminates the frustrations that arise from disconnected applications.
Price: CommonOffice HRIS pricing starts at $4/user/month and doesn’t come with a free trial. You can get additional pricing information by contacting the service provider directly and explaining your unique business needs. The pricing is on a monthly subscription and includes a one-time implementation fee.
- Compensation management
- 60-degree feedback
- Performance management
- Employee database
- Recruitment management
CommonOffice is a human resource solution that offers the right tools for business to manage their employees. The software allows users to conduct training via live online, documentation and in-person sessions. It is available as Android, iPhone/iPad and SaaS software.
This cloud-based software is ideal for small and medium-sized businesses. It offers customizable HRIS solutions that help HR teams and administrators to manage all aspects relating to their employees, from the time they join the company to retirement. Using the software, managers and HR professionals can track essential employee information, including retention and turnover. They can also download reports from the system to keep track of historical details.
Price: Cornerstone’s pricing information is silent to the public. Contact the vendor directly with your specific needs to acquire a custom quote. The cost of acquiring the software depends on the size of your business, features and the number of users.
- Time off management
- Expense reporting
- User record management
- Personalized data management
- Customizable forms
Cornerstone HR allows businesses operating from different locations and time zones to manage employee datasets. The software allows businesses to get a global view of their employee information for strategic planning that promotes business growth. The solution includes robust planning, administration and visualization capabilities.
This software offers businesses answers to the issues they need to move forward. Cornerstone HR offers quick and affordable centralized employee data that increases engagement with them and improves workforce reporting. It also supports linking of your HR solutions to various integrations, developer documentation and APIs.
Price: EnterpriseAxis pricing starts at $49 per month and includes a free trial. Contact the service provider for a final cost negotiation and information on the desired solution for your business. Support is available online, via phone or email.
- Benefits management
- Applicant tracking
- Marketing tools
- Skills testing
EnterpriseAxis HRIS is a cloud-based HR solution that centralizes employee information and supports easy sharing of forms in the organization. Also, you can integrate the platform with Microsoft SharePoint to allow independent document version control. EnterpriseAxis is ideal for small to midsize businesses, and it helps them to manage assets, recruitment, operations, data security, payroll administration and employee self-service through a visual dashboard.
The platform allows users to track applications, resumes and send notifications. Its employee self-service portal includes W-2 forms, company policies and pay stubs and enables users to modify benefits. EnterpriseAxis has modules for recruiting, human resource administration, reporting, training/certifications, skills testing and payroll distribution. These features are highly configurable and come with strong data security.
Price: Homebase’s pricing is available in several packages, including a free basic plan. The Essential plan is charged $20/month/location while the Plus plan is $50/month/location. You need to contact the vendor directly to get a quote for the Enterprise plan. A free trial for the software is also available. The pricing is based on the number of locations rather than the number of users.
- Mobile access
- Salaried employee tracking
- Labor, sales, and weather forecast
- Time off and availability management
- Automatic calculations and overtime
Homebase is a cloud-based HRIS solution that helps HR personnel to organize and manage employee timesheets, schedules and payroll. Businesses mainly use it in retail, food and service, software and healthcare to manage their employees. Users can create employee schedules in the platform via its drag-and-drop feature. The schedules can then be sent directly to employees through email or text messages.
The software also offers insights into labor costing by tracking employee overtime and hours. Homebase integrates with many third-party apps such as Square, Clover, Toast, ADP and QuickBooks.
Price: HR.my includes a free version that businesses can use to manage their employees’ information without paying a dime. You can get further pricing information by contacting the vendor and sharing your specific needs. Visit the main homepage to sign up for the free version of the software.
- Time and attendance management
- Attendance management
- Reimbursement management
- Email integration
- Employee database
HR.my helps to simplify HRIS management in businesses. It includes a self-service portal that helps employees to view leave entitlements, apply for leave, view application status and leave records. It also includes a built-in scheduler and planners that allow managers to plan for workforce availability prior to approving leave applications. HR.my enables users to migrate existing paper-based documents like expense claims and timesheets to the platform.
Connections and communications with the software are encrypted via industry-standard SSL encryption protocol. The platform allows employers to add limitless employees to their accounts. It also allows access to employee information from anywhere and at any time. HR.my supports daily attendance tracking for all employees. This web-based HR solution allows businesses to manage attendance, payroll, claims and documents.
Price: HRM Labs doesn’t provide its pricing structure to the public. Fortunately, you can get this information by contacting the vendor directly via phone, email or live chat. The software does not include a free trial or a free version.
- Self-service portal
- Time off management
- Time and attendance management
- HR compliance management
- Performance appraisal
HRM LABS is a cloud-based solution that helps businesses to centralize human resource workflows, manage employee records, payroll, inventory, leave and attendance. It also helps businesses to manage employee scheduling and compliance with overtime regulations. It’s suitable for small and midsize businesses. The system allows you to measure workflow and receive notifications about employee working hours. HRM LABS is available as Android and SaaS software.
This software helps to handle any complex HR issues affecting different types of businesses. It comes with comprehensive HR functions, including paperless workflow management, payroll, HR management information system and time and attendance management. The software empowers HR teams to handle appointment scheduling, timesheets, employee rewards and payroll effectively.
Price: Optimum HRIS pricing starts at $10,000 as a one-time payment. The software doesn’t include a free version but comes with a free trial to highlight its main features. Contact the service provider for additional information about the pricing.
- Time and attendance management
- Compensation management
- 401(k) tracking
- Wage garnishment
- Tax form printing
Optimum HRIS is a secure and effective HR solution that can be deployed on-premise or in the cloud. It offers core HR features and capabilities, including payroll processing, time tracking, tax forms and government payroll compliance. It’s a centralized database that’s used to store employee records and updates them across all applications to eliminate duplicate entries. The platform is highly configurable and can be customized to meet the specific needs of your business. It includes a comprehensive payroll system which adheres to the main regulatory authorities including government, OSHA, ACA and HIPAA.
Price: Oracle PeopleSoft’s pricing is quote-based. The software doesn’t include a free trial. Contact the vendor directly for accurate information on the best package for your company.
- Web portal
- Expense reimbursement
- Talent management
- Reporting and dashboards
- User, role and access management
Oracle PeopleSoft is an HRIS that offers comprehensive solutions for complex business requirements. It’s highly scalable and allows small to medium-sized organizations to accommodate their growth over time. The software offers insights into your business transactional operations. By automating and centralizing core transactions, it helps to minimize compliance issues and costs. Its collection of HR functions allows businesses to minimize risks, increase productivity and performance.
The tool is a comprehensive HR solution that includes features that facilitate benefits, payroll and time and labor. Its centralized data allows users to view vital information and update them as needed on a single platform. This allows employees to edit personal information and view paychecks, and record and review their performance.
Price: Rippling pricing starts at $7/user/month. You can also improve the software by buying IT and HR add-ons. The cost of these items isn’t available to the public, but you can access it by contacting the vendor directly. The software also includes a free trial to allow new buyers to understand its core features.
- Employee management
- Payroll processing and tax filing
- Identity and device management
- HR help desk support
- Compensation management
Rippling HRIS integrates with its suite of HR and IT solutions, making it easier to manage payroll, onboarding, benefits administration, off-boarding and account provisioning. The software integrates with more than 500 applications to make export and import of data hassle-free. This solution is ideal for small and midsize businesses. It integrates employee information and automates many HR functions. It’s completely online and paperless and takes care of crucial HR tasks such as new hires, payroll, offer letters and health insurance in no time.
Price: SAP SuccessFactors HMC offers tiered pricing for annual subscriptions that starts at $85 per employee for companies with a maximum of 100 employees, translating to $8/employee/month. The price starts dropping as the number of users increases. The software doesn’t have a free version or a free trial.
- Recruitment management
- Sourcing and candidate identification
- Time and attendance management
- Organization management
- Learning management system
SAP SuccessFactors brings together learning analysis, social learning and content management in its learning management module. This HRIS tool is ideal for all types of businesses. Its “content-as-a-service” function allows users to manage digital learning materials such as training videos, course materials and presentations. It also includes a jam social collaboration in-built tool. This feature allows employees to record videos, create training materials, discuss topics and share ideas and content throughout the organization.
The software helps users to completely reinvent their employee experience from the conventional HR transactions to an engaging and exciting experience by the use of intelligent technology to make interactions easier and insightful. It also allows you to link employee feedback to operational data and improve user experience.
Price: Ultimate Software doesn’t list its pricing information on its website, but customers can contact the vendor for a custom quote. Share your business needs with the vendor, and they’ll advise you on the best package for your business.
- Workforce management tools
- Talent acquisition and management
- Time and labor management
- Surveys and sentiment analysis
- Business intelligence and reporting
Ultimate Software is a cloud-based talent, HR and payroll solution that helps businesses to enhance employee experience at different levels. It includes personalized onboarding and recruitment that boosts long-term relationships and role-based access to benefits, personal information and pay. It allows HR staff to process payroll fast, increases productivity and improves compensation management and helps to assess employee sentiments via advanced survey technology.
The platform offers a connected global workforce experience to users via its mindful and resilient HR technology. It caters for core HR functions, from service delivery, talent, surveys and payroll. The solution allows employees to clock in and out via mobile devices. Employees also access crucial information from the platform, including messages from administrators and managers.
Price: Workday’s pricing isn’t available to the public. And the software doesn’t include a free plan; you have to contact the vendor with your specific needs to get a custom quote. Support is available via phone, filling in a form or live chat.
- Employee portal
- Reporting and analysis
- Recruitment and talent management
- Workforce management and planning
- Time tracking
Workday HMC is a platform with single-source data, user experience and security model. The software is cloud-based to cater to the changing needs of businesses globally. It’s user-friendly and features regular updates to ensure clients have access to the latest HRIS capabilities. You can access the system via a browser or mobile device.
Workday HMC is a robust software that offers all features businesses need to be in control of their HR functions, including audit controls, payroll management and global compliance. The system allows employees to clock in and out via a mobile device or web browser. Its benefits function allows businesses to manage their benefits plans in a flexible, secure and more efficient manner.
HRIS software FAQs
Is HRIS software easy to use?
Most HRIS systems are intuitive and easy to use, even without in-depth training. The ease of use impacts user familiarity and allows for fast adoption of the software across different departments in the company. When purchasing an HRIS software, check user reviews to ensure you’re acquiring a tool that will be easy to implement.
How does HRIS aid recruitment?
HRIS helps make the recruitment process easier by unifying employee data into a single platform. This results in an attractive user experience for both candidates and hiring teams. It also fastens repetitive processes because you can share information a