What are recruitment tools?
Recruitment software tools make it easier for employers to advertise job openings and fill vacant positions. These tools aim to automate and simplify the job search for candidates and employers, helping companies organize applications and interact with talent.
Hiring tools perform a range of functions, such as:
- Organizing and compiling applicant information
- Posting and promoting job openings
- Tracking the application process
- Communicating with applicants
- Onboarding new employees
- Recording recruiting statistics
Benefits of using employee recruitment software
Hiring new employees is one of the most important duties within any organization. However, attracting candidates that have the necessary skills to perform the job and an attitude that fits into your company culture can be challenging at best.
Automating menial elements of the hiring process leaves talent acquisition managers free to focus on branding, communication and schmoozing. As you probably already know, building a high-performing team and having a pipeline of suitable candidates requires significant effort. Hiring tools can help in a number of ways.
Recruiting software streamlines administrative tasks, reducing the amount of time recruiting professionals spend doing tedious data entry or screening tasks. It lets employers communicate with applicants quickly and efficiently, letting them fill vacant positions faster.
Implementing an applicant tracking system and other recruiting tools connects you to more candidates. Plus, automated software with an easy-to-use interface demonstrates that your business is organized and prioritizes employees, which can encourage candidates to apply.
Keeping track of hundreds or thousands of employee applications comes with the responsibility of securely protecting their data. Recruitment tools provide a ready-secured database for candidate information that you can back up on the cloud. This way, you protect sensitive information and preserve the talent pool for future use.
Top 10 tools for recruiters
Every year, new tools and products enter the market in view of simplifying the hiring process. Below are the top 15 tools to help recruiters and hiring managers streamline the recruitment process.
1. Job boards
Job boards or job search engines like Indeed provide an essential service that connects businesses with applicants. Some software solutions automate external job postings on popular job sites. Many job boards prescreen applicants on your company’s behalf and assess the potential of a candidate based on the resumes in their database.
Job boards usually have options to post salary ranges, job descriptions and company profiles. Interested candidates reach out with questions or directly apply to the position online.
2. Premade assessments
Pre-hire assessments evaluate a candidate’s ability before being considered for a position. Several recruitment tools provide custom or premade assessments that you can ask applicants to complete to confirm their proficiency levels for key skills.
Testing and assessment software tools are especially popular in technical fields such as computer science. However, you can also use them to test language fluency, problem-solving, hazard awareness and other critical scenarios.
AI chatbots provide automated responses to common applicant questions, schedule interviews and attract attention from people who are actively looking for a similar position. Chatbots can integrate with your own website or popular job boards you use. Anyone who views your company’s job posting is prompted to interact with a bot that encourages them to pause and consider applying to your vacancy.
4. Interviewing software
If you are hiring for a remote position or have a high volume of applicants, consider using interviewing software. This lets candidates record answers to questions and submit them online. You can use video, voice or text to conduct the prescreening interview. Recruiters can efficiently evaluate responses to key questions and determine which candidates they want to invite to an in-person interview.
5. Applicant tracking systems
An applicant tracking system (ATS) collects candidate information in a database and coordinates various application materials with identifying information at each step of the hiring process. An ATS automates resume-screening by highlighting resumes, cover letters and other application materials containing or omitting relevant keywords. They allow multiple staff members within a company to know which candidates have been processed, improving company-wide communication.
Candidate relationship management (CRM) software often works alongside applicant tracking software to develop ongoing interactions with candidates in your database. While applicant tracking systems manage the process of recruiting and hiring for a position, a CRM combs past applications for possible matches. It helps you emphasize the candidate experience and makes your business more attractive to top candidates by contacting the right people at the right time for the most relevant opportunities.
7. Mobile applications
Recruitment tools that are mobile-compatible make it easier for candidates to apply from their phones, letting you capture a broader range of interested professionals in the relevant field.
Mobile app users who click through to a recruiting interface that’s not optimized for mobile may click away before applying. Mobile integration software tools help prevent this from happening and guide applicants through the hiring process in a simple, efficient manner.
8. Augmented writing software
While a job ad was once seen as something arbitrary that offers information to potential candidates, it’s now understood to be so much more. Think of your job ad as an essential marketing tool for hiring the talented employees who fit perfectly into your brand identity. Augmented writing software helps you identify areas that need improving on your job ads and make suggestions about how to use the power of words to attract exceptional applicants.
9. Social Networks
Using social media for headhunting is gaining popularity fast, and it’s easy to see why. People’s online profiles offer the deepest insight into who they are as people and professionals. Social recruiting software lets you track applicants across various networks and find those with the skills, attitude and lifestyle that slots into your company.
10. Onboarding software
Some companies still underestimate the importance of the onboarding process. This honeymoon period sets the tone for an individual’s entire employment life cycle at your company.
If they feel like you’ve covered everything, from training to company culture, during the first few months, they’ll be more confident in their ability to do their job. They’ll also have a better first impression of your company, making excellent new starters less likely to leave in the critical first few months. Onboarding software automates the process, taking pressure off management and allowing new employees to easily download the necessary program to their smartphones and complete training whenever they can.
Who can get the most from recruiter tools?
If you have the resources, you might consider hiring recruiting professionals to interpret information from your recruitment tools. These experts can take care of the nuanced aspects of hiring that can’t be automated. Some roles to consider hiring out include:
- Recruiters: Recruiters work with hiring managers to create job descriptions and find candidates who have the required skills and qualifications. They use software tools, work with staffing agencies and approach candidates about applying.
- Talent acquisition specialists: Talent acquisition specialists develop a long-term strategy for building a talented staff, especially focusing on leaders, executives and hard-to-fill niche positions.
- Human resources representatives: HR representatives ensure that your company complies with employment law when making hiring decisions and help guide employees through completing employment paperwork.
If you’re overseeing a smaller business or start-up, you might not have the resources to create job roles at the current time. In this case, consider sending your hiring manager on a training course to learn about how to use tools for recruiting effectively.
FAQs about recruiting software
How much does employee recruitment software cost?
Recruiting software usually comes with an initial cost and a monthly fee for each recruiter account. Large companies can spend thousands of dollars each year on high-tech software for processing large amounts of applicants. Smaller operators and start-ups can find free recruiting software online, although free recruitment tools might have limited features.
What’s a recruitment database?
In the past, recruiters and hiring managers had to keep paper copies of resumes and cover letters. The recruitment database was essentially a filing cabinet full of documents that was extremely vulnerable to theft, loss and damage. Recruitment tools let employers effortlessly track every candidate who applies. You can sort the database according to how attractive candidates are, keeping the most suitable close to the top of the pile and ready in case a position becomes available.
What’s the most popular recruitment tool?
With a reported 95% of Fortune 500 companies and 68% of small companies using ATS, it’s by far the most popular example of hiring software. Many companies find this type of software to be highly effective when it comes to filtering out unsuitable applications. It’s an efficient, proven method of narrowing down candidates so you’re left with those whose resumes and cover letters include the skills and traits you’re looking for.