How to Hire a Executive Secretary

Does your growing business need an executive secretary? An executive secretary are key contributors to enhancing the overall efficiency of the business functions by ensuring smooth execution of assigned administrative duties.

Here are some tips to help you find great executive secretary candidates and make the right hire for your business.

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Executive Secretary search for Jobs on Indeed*

66,523

job seekers clicked on executive secretary jobs

5,991

resumes from job seekers with executive secretary experience on Indeed

48%

of clicks came from mobile devices

Salary Information

  • Common wage in US: $18.31 hourly
  • Typical wages range from $7.25$35.15 hourly
  • Find more information on Indeed Salary
Common
$7.25
$35.15

*Indeed data (US) – Jan 2019

Why hire an Executive Secretary?

Recruiting the right candidate as Executive Secretary ensures timely completing of all administrative duties about senior management of a company. Their daily activities involve scheduling meeting calendar, planning appointments and management of internal communication channels of the top management team.

• Planning and managing appointments and meetings, attend a meeting with C-level officials, take essential notes and circulate the minutes of the meeting.
• Manage office supplies and ensure cost-efficient replacement by making hard negotiation with the suppliers.
• Prepare travel and other invoices, maintain paper and electronic records in an organized manner

Skills to look for in a great Executive Secretary

Executive Secretaries handle confidential company information on a daily basis. Let’s look at the required skill set and qualifications to hire such a vital company resource.

• Bachelors in Business Administration or related field
• Demonstrated experience in a similar administrative role
• Proficiency in using MS-Office and other back office software
• Excellent time management and multi-tasking skills
• Outstanding negotiation and interpersonal skills
• Extensive knowledge and in-depth understanding of office management

Writing an Executive Secretary job description

A detailed job description is a reflection of what we want from the candidates. To find an excellent Executive Secretary a comprehensive job description with clear job roles and duties with necessary skill set are to be outlined.

Consider including keywords that job seekers are using to search for Executive Secretary jobs, such as:

• Executive Secretary
• Executive Administrative Assistant
• Senior Executive Secretary

Interviewing Executive Secretary candidates

Hiring the right candidate as Executive Secretary is essential. The interview process should be aimed at the gauging the presence of mind, analytical, coordination and negotiation skill of the candidate based on the candidate’s responses.

• Examples of multi-tasking skill
• Handling office procedures using back office procedure
• How they’ve effectively negotiated pricing with office supplies vendors
See our list of interview questions for more examples.

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