How to Hire a File Clerk

Why hire a File Clerk?

Hiring a skilled File Clerk will ensure the preservation of all the physical and digital files within the system. The daily activities of a file clerk include management and maintenance of all physical data, digitize, preserve and keep updating the data as per the company requirements.

• Thoroughly check all incoming files and other papers and make copies for record keeping purpose
• Sort all paperwork and digitize them by scanning or data entry
• Develop a robust filing system for easy updating, retrieval and accessibility

Skills to look for in a great File Clerk

A file clerk maintains the confidentiality of all paperwork by creating secure file logs to protect the documents from digital intrusion. To hire an able File Clerk, the hiring team needs to consider the required skill set and qualification.

• High School Education or anything equivalent
• Proven industry experience as a File Clerk
• Proficiency in working with MS-Office, relevant filing software like FileSite and handling digitization equipment like a scanner, photocopier
• Excellent effective oral and written communication
• Ability to keep all information entirely confidential
• Good Organizational and time management skills

Writing a File Clerk job description

A complete job description is essential to finding a proficient File Clerk. The job description should consist of a written summary of roles and responsibilities along with defined job duties and required skill set.

Consider including keywords that job seekers are using to search for File Clerk jobs, such as:

• File Clerk
• Records Clerk
• File Clerk (3+ Years’ Experience )

Interviewing File Clerk candidates

Selecting the right person for the position of File Clerk ensures proper file management including maintenance, digitization, updating and creating secure file logs. To provide a smooth cycle in all these, the candidate should have both understanding and experience in working within a comprehensive file management system.

• Knowledge of different filing software
• Maintaining confidentiality
• How have you created an efficient file management system within the Organization?

See our list of interview questions for more examples.