How to Hire a Medical Secretary

Why hire a Medical Secretary?

An efficient Medical Secretary helps in running the medical clinic or hospital smoothly by taking care of all administrative activities so that physicians can attend to patients concerns.

• Greet, receive and assist patients
• Record and maintain all patient’s medical and insurance records
• Manage and monitor all medical clinic calendar and communications

Skills to look for in a great Medical Secretary

Medical Secretary is an integral part of a medical clinic team. It is essential to note which qualifications and skills are vital for hiring a suitable Medical Secretary.

• High school diploma or GED needed
• Administrative experience of minimum 3+ years in a medical office
• Knowledge of insurance company processes and policies
• Excellent communication and interpersonal skills
• Strong ability to multitask and exceptional organizational skills
• Good understanding of medical terms

Writing a Medical Secretary job description

A thoughtful description is important to finding qualified medical secretary candidates. A medical secretary job description includes a compelling summary of the role, detailed list of duties and responsibilities, and the required and preferred skills for the position.

Consider including keywords that job seekers are using to search for medical secretary jobs, such as:

• Medical Secretary – Part Time
• Senior Medical Secretary
• Medical Receptionist

Interviewing Medical Secretary candidates

To hire a suitable Medical Secretary, take the time to vet candidates and asking detailed interview questions to understand their knowledge and skills.

• Proficiency in managing administrative tasks of a medical clinic
• Experience in handling medical clinic records pertaining to patient visits independently
• How they’ve contributed to business efficiency by actively managing the medical clinic

See our list of interview questions for more examples.