How to Hire a Office Administrator

Why hire an Office Administrator?

An efficient Office Administrator makes sure that all company executives are able to achieve their work goals timely and productively by taking care of all office administrative activities.

• Coordinate and monitor office activities to make sure they are productive as per company policies
• Delegate administrative responsibilities to staff and motivate them to derive good performance
• Monitor office supplies and place orders as and when needed

Skills to look for in a great Office Administrator

Office Administrators are an essential part of a company. It is necessary to note which qualifications and skills are vital for hiring a suitable Office Administrator.

• Associate Degree in any field (Bachelor’s degree is preferred)
• Work experience of more than two years in an office administrator position
• Strong written and verbal communication skills
• Good knowledge of data and cash management software such as QuickBooks
• Good multi-tasking ability and strong work prioritization skills
• Excellent customer service orientation

Writing an Office Administrator job description

A thoughtful description is important to finding qualified Office Administrator candidates. An Office Administrator job description includes a compelling summary of the role, detailed list of duties and responsibilities, and the required and preferred skills for the position.

Consider including keywords that job seekers are using to search for Office Administrator jobs, such as:

• Payroll Office Administrator (with Xero proficiency)
• Office Administrator (Full-Time)
• Office Manager

Interviewing Office Administrator candidates

To hire a suitable Office Administrator, take the time to vet candidates and asking detailed interview questions to understand their knowledge and skills.

• Proficiency in taking care of administrative services of the company
• Proven experience of managing administrative staff and making sure they help in smoothing the business operations to minimize any obstacles in its working
• How they’ve contributed to enhancing the achievement of the company’s current and future goals by proactively managing all administrative activities of the company

See our list of interview questions for more examples.