5 Office Administrator Interview Questions and Answers

An office administrator plays an important role in making sure everyday operations run smoothly so that the people they support can get their jobs done well. Asking this question lets you find out if the applicant is the type of person to pay attention to how a workplace runs. It also shows you if they take action to make things better for everyone in the company. What to look for in an answer:

• Attention to small details
• Excitement about improving efficiency
• Precise descriptions of past successes

Asking this question allows you to learn about the candidate's technical skills. Those who use software that your company utilizes are likely to be a good fit, but even people who use unfamiliar applications can demonstrate that they are quick learners who are comfortable with technology. The candidate's response also tells you a bit about how they plan to complete their daily tasks at work. What to look for in an answer:

• Experience using a variety of software
• Strong organizational skills
• Examples of improving office efficiency with technology

Bringing up this interview question helps you to learn a bit about how the candidate handles office politics. A good administrator should be able to navigate situations with multiple departments without upsetting or inconveniencing any of them. It also lets you see what sort of multitasking skills they have, so you can see how well they deal with time management. What to look for in an answer:

• Sensitivity and diplomacy when dealing with co-workers
• The ability to multitask and manage time well
• Good judgment in busy situations

Asking the candidate to tell you about their expectations for the position lets you figure out how they would behave if hired. This question will let you know about the sort of duties the administrator would focus on and the type of interactions they would prefer to have with their co-workers. What to look for in an answer:

• A focus on improving office efficiency
• A "no-job-is-too-small" attitude
• An interest in responsibilities they would have

In many offices, an administrator may also have some duties similar to receptionists and front desk assistants, so you need to use this question to see how comfortable the candidate is with these tasks. Their answer can let you find out about their customer service skills. You can tell if they think they would be too busy to greet people, or if they have an interest in acting as the front line of the office. What to look for in an answer:

• Willingness to provide customer support
• Professional and friendly customer service skills
• Confidence in their ability to interact with clients