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Project Coordinator Interview Questions

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  1. What skills do you possess that qualify you as a project coordinator? See answer
  2. As a project coordinator, explain what tasks you’ve completed when tracking the progress of a new project? See answer
  3. Project coordinators have to keep the team on schedule, sometimes within a very tight time frame. How did you explain the urgency of receiving all deliverables and meeting upcoming deadlines at your previous job? See answer
  4. How will a position as a project coordinator assist you in future career endeavors? See answer
  5. As a project coordinator, what steps did you and your team take to manage frequent project changes? See answer
  6. Two of your team members aren’t getting along, and it’s starting to affect productivity. What do you do to rectify the situation and ensure the project’s completion by a certain date?
  7. What is the project life cycle? Can you provide me with an example?
  8. Have you ever been in charge of a project where there was a limited budget but high expectations from management? What did you do to meet their expectations?
  9. What is your process for deciding which team members receive what tasks? Can you provide an example?
  10. What would you say are the most important qualities for a project coordinator to have and why?
  11. Do you have experience coordinating projects in our industry? If so, what examples can you offer?
  12. What strategies do you use to motivate your project team?
  13. Are you comfortable with public speaking? What experiences do you have giving presentations in a professional setting?
  14. How do you measure performance for each team member?
  15. Have you ever had to submit a project proposal?
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6 Project Coordinator Interview Questions and Answers

Q:

What skills do you possess that qualify you as a project coordinator?

A:

Someone who has worked as a project coordinator is proficient with word processing and spreadsheet software used to create plans/schedules and track project milestones proactively. You want a coordinator who keeps the team informed and remains on task. A bachelor’s degree is preferred but not necessary if the candidate has spent more than four years working in the role. What to look for in an answer:

  • High level of organization
  • Interest in continuing education
  • Attention to detail

Example:

“I have a bachelor’s of science in project management, and I’m proficient in all Microsoft Office programs. I have seven years of experience as a project coordinator with exceptional organizational skills.”

Q:

As a project coordinator, explain what tasks you’ve completed when tracking the progress of a new project?

A:

A person who’s applying for a position as a project coordinator has experience and understands the expectations of their role in every project. You want a candidate who knows how to track important milestones and deliverables for the project. The applicant will need to follow company policies and comply with your standards when following each step. The potential hire will also need to touch base with clients frequently. What to look for in an answer:

  • Solid routine that includes assessing the feasibility of a project
  • Strong communication skills
  • Understanding of the lifecycle of a project

Example:

“Working closely with the project manager, I monitored deliverables for the project, tracked expenses and revised the project schedule daily.”

Q:

Project coordinators have to keep the team on schedule, sometimes within a very tight time frame. How did you explain the urgency of receiving all deliverables and meeting upcoming deadlines at your previous job?

A:

Someone who has experience working with a project team knows how easy it is for team members to get caught up in each task and overlook deadlines. You want a project coordinator who communicates well with their staff members, reminds them of any upcoming deadlines and stresses the importance of on-time deliverables. What to look for in an answer:

  • Examples of how they’ve mitigated project risks
  • Understanding of how to control project costs proactively
  • Ability to meet the expectations of your company

Example:

“I sent frequent reminders to each member of the team ahead of the project’s deadline and provided assistance for all team members behind on their tasks.”

Q:

How will a position as a project coordinator assist you in future career endeavors?

A:

A candidate who’s ambitious and wants to achieve their fullest potential accomplishes all project goals and watches team members closely. You don’t want a candidate that only performs necessary tasks and doesn’t try to improve themselves or the projects they complete. Filling job positions with workers who don’t want to look at the projects from all angles prevents you from finding candidates that want to create something innovative for your clients. What to look for in an answer:

  • Understanding of business expansion and scaling
  • Willingness to go above and beyond what’s expected
  • Ambition and a genuine interest in the work

Example:

“The position prepares me for higher levels of project management and a chance to vastly improve on my IT skills. My future goals are to run my own IT department and provide high-quality projects to clients using the latest technology and streamlined processes.”

Q:

As a project coordinator, what steps did you and your team take to manage frequent project changes?

A:

Someone with experience as a project coordinator has mostly likely managed clients who wanted persistent changes and remained calm under pressure. Grace under pressure is an attribute of a candidate who understands that problems will arise and chooses to do their best anyways. An applicant should be able to be a role model to their staff and set the best example. What to look for in an answer:

  • A seasoned professional
  • Superior leadership skills
  • Ability to represent your company in a positive light

Example:

“I remained in constant contact with the client, provided frequent updates and met their deadlines while maintaining a respectful and professional relationship with them. I addressed their concerns and questions, and I implemented their requests into the project as specified.”

Q:

Two of your team members aren't getting along, and it's starting to affect productivity. What do you do to rectify the situation and ensure the project's completion by a certain date?

A:

Project coordinators have the responsibility to ensure the completion of projects by set deadlines. Their ability to address conflicts affects whether team members complete certain project tasks on time. This question allows an interviewer to determine whether a candidate has the leadership capabilities to oversee a team of professionals with differing opinions.

A candidate's answer should emphasize:

  • Leadership skills
  • Ability to identify and resolve conflicts
  • Adherence to deadlines

Here is one example of a quality candidate answer:

Example:

"First, I would meet with both team members individually to understand each side of events. Then I would meet with them together and remind them of their responsibilities and their need to work as a team. If that isn't enough to resolve the conflict, I would restructure the way I delegate tasks so that those two team members don't have direct contact with one another."

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    Last updated: Apr 21, 2021