Accounting Assistant Job Description: Top Duties and Qualifications

An Accounting Assistant, or Staff Accounting Assistant, is responsible for assisting Accountants with basic bookkeeping and accounting tasks. Their duties include reconciling bank records, drafting financial documents and invoicing customers or collecting payments.

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Accounting Assistant duties and responsibilities

Accounting Assistants provide support to Accountants and perform a variety of tasks. Although their specific job duties will vary depending on the industry in which they work, Accounting Assistants often have the following responsibilities:

  • Assist Accountants and other financial professionals with creating and editing financial documents.
  • Organize the bookkeeping processes of the company.
  • Evaluate financial budgets and track expenses.
  • Draft and report financial presentations.
  • Reconcile financial books including incoming and outgoing funds.

Accounting Assistant Job Description Examples:

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Accounting Assistant

We are a top rated audiovisual production house that has a laid back, casual office with a lively atmosphere located in the Howell Mill area that's currently seeking someone to join our team full time.

This person will assist the Controller of the company. 2 years

  • QuickBooks experience
  • is required, person should also have a working knowledge of Microsoft Office products including Excel.

    Duties:

  • Answer telephones

  • Open and distribute mail

  • Prepare outgoing shipments

  • Enter AP bills

  • Generate and/or print PO's

  • Reconcile and/or prepare commission spreadsheets for salespeople and venues

  • Distribute payable corrections

  • Order supplies

  • Filing

  • Maintain Breakroom (setup coffee machine for next day, turn on dishwasher once a week

    If you possess these qualities and are ready to work we'd like to hear from you. This position starts immediately and we provide a full benefits package including health insurance, dental insurance, vision insurance, Paid Time Off and 401k.

    Job Type: Full-time

    Salary: $35,000.00 to $38,000.00 /year

    Experience:

  • Accounting : 2 years (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Schedule:

  • Monday to Waiting period may apply
  • ×

    Accounting Assistant

    Small CPA firm in Brentwood, TN is seeking a full time, experienced Accounting Assistant. Ideal candidate will be able to work well in a fast-paced, energetic environment with a positive attitude. Attention to detail and accuracy required. This position requires the candidate to work well in a team environment on multiple clients and have excellent communication skills. Must have QuickBooks and MS Office (Outlook, Excel and Word) experience. Financial Edge and Accounting CS experience is a plus.

    Responsibilities

  • Process invoices and daily transactions and expenses

  • Perform administrative support functions

  • Update and maintain accounting database with data entry and reports

  • Handle monthly and quarterly reports

  • Handle day-to-day accounting duties including Accounts Receivable, Accounts Payable, and payroll, payroll tax filings, booking journal entries, reconciling credit card and bank accounts

  • Communicate with clients via phone and email as necessary

  • Support administrative duties as necessary

    Qualifications

  • Bachelor's Degree in Accounting or a related field of study

  • 1-3 years' of experience working in Accounting

  • Strong written and verbal communication skills

  • Highly detail-oriented

    Job Type: Full-time

    Salary: $16.00 to $24.00 /hour

    Experience:

  • bookkeeping: 1 year (Preferred)

  • accounts payable: 1 year (Preferred)

  • Accounts Receivable: 1 year (Preferred)

  • quickbooks: 1 year (Preferred)

  • Payroll: 1 year (Preferred)

    Application Question:

  • Describe a time you had to be resourceful and problem solve on your own.

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Work from home

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

  • High stress tolerance -- thrives in a high-pressure environment

    Schedule:

  • Monday to Friday

  • No weekends

  • Day shift

  • 8 hour shift

    Benefit Waiting period may Only full-time employees eligible

  • ×

    Accounting Assistant

    Small Accounting Firm needs a Bookkeeper/Accountant to provide monthly reconciliation of bank statements and Quickbooks accounting for multiple clients. Also, must be proficient in Accounts payable.

    Job Type: Full-time

    Salary: $17.00 to $22.00 /hour

    Experience:

  • bookkeeping: 2 years (Required)

  • accounts payable: 1 year (Preferred)

  • accounting: 2 years (Required)

  • quickbooks: 2 years (Required)

  • administrative assistant: 1 year (Preferred)

    Work Location:

  • One location

    Benefits:

  • Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to Monday to Friday
  • What does an Accounting Assistant do?

    Accounting Assistants are typically entry-level finance professionals who assist an office with their administrative and financial work while meeting the individual bookkeeping needs of the organization. They review financial statements for errors and make adjustments accordingly. Their job is to use software to input data into several financial documents like a company’s profit and loss statement. They may also perform certain clerical duties like taking notes during meetings, making copies and scanning documents to add to a digital filing system.

    Accounting Assistant skills and qualifications

    Accounting Assistants will typically have certain prerequisite qualifications and skills which will help them succeed in their role, which can include:

    • Good computer skills with a  knowledge of common bookkeeping and spreadsheet programs
    • Math skills 
    • Teamwork skills
    • Strong written and verbal communication skills 
    • Attention to detail

    Accounting Assistant salary expectations

    The average salary for an Accounting Assistant is $16.64 per hour. Salary may vary depending on education, experience level, geographic location and the size of the organization. 

    Accounting Assistant education and training requirements

    A minimum of a high school diploma or equivalent is often required to work as an Accounting Assistant, but many companies prefer applicants with an associate or bachelor’s degree. There are some colleges that also offer a certificate in Accounting Assistant studies. These degrees prepare candidates to manage the expected financial responsibilities of an Accounting Assistant. Because an Accounting Assistant is considered an entry-level position, it is common for current accounting students to pursue a position as one while they are studying to become an Accountant.

    Accounting Assistant experience requirements

    Whether or not previous experience is required to work as an Accounting Assistant will depend on the needs of the organization. Some companies may prefer to hire an Accounting Assistant and then train them within whereas other companies prefer candidates with previous bookkeeping and financial experience. Some Accounting Assistants may come from a financial role or a previous Accounting Assistant position in another industry and then transfer their skills to a new industry or company.

    Job description samples for similar positions

    If you are recruiting for positions similar to the Accounting Assistant position, see our job descriptions for related roles: 

    Frequently asked questions about Accounting Assistants

     

    Where do Accounting Assistants work?

    Accounting Assistants typically work for corporations as a part of their accounting or finance department. They may also work for private institutions, government agencies and individuals who operate sole-proprietorships. They usually work in an office setting, but if they work for Traveling Accountants or Auditors, they may move from city to city with them, completing temporary assignments as needed.

     

    What are the potential career paths for Accounting Assistants?

    Accounting Assistants can gain the knowledge and industry experience that makes them eligible for more complex job positions. Here are a few examples of potential career paths for Accounting Assistants:

    • Accountant: The next step up from being an Accounting Assistant is becoming a professional Accountant. In this role, Accountants may calculate payroll, tax deductions and other expenses. They also create financial reports based on current financial statement data. 
    • Auditor: An Auditor either works for a company or travels to different companies, assessing their financial health, compliance with the law and other factors. They give companies advice on how to maintain financial stability or prevent bankruptcy, fraud and other negative circumstances.
    • Accounting Manager: An Accounting Manager oversees the entire accounting department within a corporation. This is a potential career path after achieving a position as an Accountant.

    This is important as any Accounting Assistant you hire could potentially be a good replacement option for Accountants who decide to pursue other opportunities or receive internal promotions. This benefits your company because they already know about your values and expectations.

     

    Who do Accounting Assistants report to?

    Who an Accounting Assistant reports to may depend on the size of the department and the number of other assistants available. If you operate a small business with only five Accountants, you may only have one Accounting Assistant who reports to all five of them as needed. In larger corporations, an Accounting Assistant may report to one Accountant in particular, working closely with them to complete their daily job duties.

     

    What is the difference between an Accounting Assistant and an Accounting Clerk?

    The difference between an Accounting Assistant and an Accounting Clerk lies in their education requirements and subsequent job responsibilities. Typically, an Accounting Clerk only needs a high school diploma or associate degree to perform clerical work and basic accounting duties for the department.

    In contrast, Accounting Assistants are expected to have a bachelor’s degree in an area like accounting, finance or economics. Further, their different education requirements also mean that they have differing job responsibilities. Although Accounting Clerks may partake in some accounting duties like data entry or bookkeeping, Accounting Assistants are the ones who have the qualifications that allow them to handle budgets, analyze financial statements and make advanced calculations.

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      Last updated: Apr 28, 2021