Accounting Clerk Job Description: Top Duties and Qualifications

An Accounting Clerk, or Bookkeeping Clerk, is responsible for maintaining financial records, running reports for management and recording a wide range of financial transactions, depending on the business they support. Their duties include offering administrative and bookkeeping assistance to Accountants, preparing financial statements and confirming the accuracy of accounting database information.

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Accounting Clerk duties and responsibilities

Accounting Clerks’ responsibilities often vary based on their level of experience. Accounting Clerks at the entry-level may determine interest charges, add up accounts and post details of transactions including amount, type and date. They can also be responsible for monitoring accounts and loans to ensure payments are current. More experienced Accounting Clerks may code documents according to an organization’s procedures, ensure account data is accurate and complete and add and balance billing vouchers. Additional duties and responsibilities can include:

  • Using bookkeeping databases, spreadsheets and software
  • Posting financial transactions using appropriate computer software
  • Receiving and recording vouchers, cash and checks

  • Entering debits and credits into software applications and databases accurately

  • Producing a variety of reports including income statements and balance sheets

  • Checking for accuracy in reports, figures and postings

  • Reconciling and reporting any discrepancies found in the records

Accounting Clerk Job Description Examples:

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Accounting Clerk

Duties include:

- Match purchase orders confirming prices and quantity to vendors’ invoices

- Verify receipt of material or services/confirmation of receipt of material or services

- Check accuracy of employee reimbursement expenses before processing

- Enter invoices in accounting system for payments ensuring correct approval, coding and matching

- Coordinate with vendors regarding invoicing and payment inquiries and discrepancies

- Respond to vendors inquiries in a timely and professional manner

- Process cheque runs and set up on-line payment batches for the accounting team

Advantages

- Permanent position with an incredible company who takes care of their employees

- This role can be part time or full time

- Great benefits plan

- Rrsp plan available

- Generous vacation time

- Above industry standard bonus structure based on personal and company performance

Qualifications

- Must take pride in their work, have strong attention to detail, great prioritization and multi-tasking skills

- Extremely organized and willing/open to learn new skills

- Can handle pressure and deadlines

- Very professional, presentable, outgoing and can work well with a team

Job Types: Full-time, Part-time

Salary: $25.00 to $32.00 /hour

Experience:

  • quickbooks: 1 year (Preferred)

    Education:

  • Associate (Preferred)

    Language:

  • Spanish (Preferred)

    Additional Compensation:

  • Other forms

    Benefits:

  • Health insurance

  • Retirement plan

  • Paid time off

  • Other

    Schedule:

  • Weekends required

  • 8 hour shift

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may Yes
  • ×

    Accounting Clerk

    Accounts Payable Duties include matching receivers to purchase order and finalizing invoices against receiver. Maintain monthly payables. Oversee AP check runs. Company contact point for vendor problems.

    Accounts Receivable Duties are verifying customer PO's are received and correct. Updating any change orders and final invoicing to the customer. Company contact point for customers.

    Some background in job cost accounting would be helpful.

    Job Type: Full-time

    Salary: $45,000.00 to $55,000.00 /year

    Experience:

  • Accounts Payable / Billing: 2 years (Required)

    Education:

  • High school or equivalent (Required)

    Work authorization:

  • United States (Required)

    Benefits:

  • Health insurance

  • Dental insurance

  • Retirement plan

  • Paid time off

    This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to apply

  • Open to applicants who do not have a college diploma

    Schedule:

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may No
  • ×

    Accounting Clerk

    Well-known residential real estate firm is immediately seeking an experienced associate to join our growing closing team in the accounting department. This individual will be responsible for processing incoming closings and commissions. Real estate experience is appreciated, but the attributes we desire most are excellent communication, computational acumen and the ability to work in a fast-paced environment with adaptability and a high level of accuracy.

    Job Responsibilities

    -Calculate and distribute commission funds for new sales

    -Update databases to reflect closed sales

    -Communicate with clients in a professional and courteous manner

    -Adhere to and consistently defer to company policy on contract compliance

    -Notify management of upcoming hire date anniversaries and supply team with production reports as a function of updating and maintaining personnel files

    -Contribute to team by assisting with other projects as needed

    Experience Needed

    We are looking for someone with a minimum of three (3) years of accounting experience and consider a general understanding of real estate practice and/or property management to be an asset. Must be proficient with spreadsheet and word processing software. Candidate should have a Bachelor's degree, preferably in a related field of study.

    Desirable Skills Include

    -We are looking for someone who is capable of handling sensitive and confidential information and conducting himself/herself with a professional attitude

    -Applicant must have the ability to work well, both independently and as part of a team, in a fast-paced environment handling high volume of work while maintaining quality and accuracy.

    -Our ideal candidate would possess a strong work ethic, be considered dependable/reliable and have a sharp eye for detail.

    -Work in a thoughtful and thorough manner.

    -Members of the accounting department must possess strong computational and analytical skills.

    -Other necessary qualities include strong organizational skills with the ability to prioritize and manage time well, the ability to communicate effectively, both verbally and in writing, a problem-solving attitude, and the willingness to take initiative and exhibit resourcefulness.

    Requirements

    This position is full time. It will require shadowing of several roles within the department to assist or fill-in on an as needed basis. Please respond with your resume for consideration.

    Job Type: $46,000.00 to $48,000.00 accounting: 3 years (Preferred)

    What does an Accounting Clerk do?

    Accounting Clerks work in an organization’s financial department to complete the necessary clerical work for accurate accounting practices. They perform general office tasks like organizing and delivering documents, filing reports, updating records and communicating with clients with a focus on financial duties. Because they work closely with a company’s finances, Accounting Clerks need to be able to multi-task and determine priorities to complete tasks as accurately and efficiently as possible. They use written and verbal communication skills to ensure that other accounting staff members are able to handle sensitive financial details appropriately and according to schedule.

    Accounting Clerk skills and qualifications

    The increased role of computers has allowed Accounting Clerks to take on additional responsibilities including keeping track of overdue bills, purchasing, billing and payroll. Many of these duties require accounting clerks to have the following skills and qualifications:

    • Computer skills: Accounting Clerks should be comfortable using bookkeeping software and computer spreadsheets.
    • Detail-oriented: Accounting Clerks are responsible for developing accurate financial records and reports. They need to pay attention to detail to avoid errors and recognize errors that have been made.
    • Integrity: Accounting clerks are in control of the financial documentation for an organization, and this information should be used appropriately and kept confidential. It’s important that Accounting Clerks guard against misuse of an organization’s funds by keeping transparent records.
    • Math skills: Accounting clerks work with numbers on a daily basis and need to be comfortable with a range of mathematical operations.

    Accounting Clerk salary expectations

    Accounting Clerks earn an average salary of $16.46 per hour, with some earning less and some earning up to twice as much. This estimate is based on 9,622 anonymously submitted salaries to Indeed.com in addition to past and present Indeed.com job postings within the last 36 months. Accounting Clerks have a typical tenure of 1-3 years.

    Accounting Clerk education and training requirements

    While some candidates may be hired with only a high school diploma, the majority of employers require Accounting Clerks to have additional postsecondary education with focused coursework in accounting.

    Accounting Clerks generally also get on-the-job training from experienced coworkers or a supervisor to learn how to complete tasks such as double-entry bookkeeping. For double-entry bookkeeping, Accounting Clerks enter each transaction twice, once as a credit and once as a debit to make sure all accounts are balanced. Formal classroom training may also be necessary for areas such as specialized computer software. On-the-job training usually takes around six months to complete.

    Some Account Clerks choose to become certified. Particularly for those with limited or no postsecondary education, becoming certified is one way to gain marketable expertise in the field. The American Institute of Professional Bookkeepers offers the Certified Bookkeeper (CB) designation. Accounting Clerks receiving this certification have demonstrated that they have the knowledge and skills required to complete bookkeeping tasks including balancing accounts and overseeing payroll accounting in accordance with accepted accounting procedures.

    Accounting Clerk experience requirements

    To become certified, Accounting Clerks will need to adhere to a code of ethics, pass a four-part exam and have a minimum of two years of full-time experience or equivalent part-time work. The National Association of Certified Bookkeepers also offers the Certified Public Bookkeeper (CPB) certification which requires a candidate to successfully complete all four parts of the Uniform Bookkeeper Certification Examination.

    With appropriate education, training, certification and experience, some Accounting Clerks can advance their careers by taking on additional roles such as auditor or accountant.

    Job description samples for similar positions

    If this Accounting Clerk job description isn’t an exact match for your organization’s needs, check out our job description templates for similar and related jobs below:

    Frequently asked questions about Accounting Clerks

    What is the difference between an Accounting Clerk and an Accountant?

    Accountants and Accounting Clerks both work together with financial information, but Accountants focus on analyzing data while Accounting Clerks focus on collecting and organizing it. Accountants have a higher level of responsibility for managing an organization’s money, and they oversee and check the accuracy of the Accounting Clerk’s work. Accountants need to have more education and are usually required to have a Bachelor’s degree in finance or business. Accountants also have the option to become a Certified Public Accountant to extend their qualifications.

    What makes a good Accounting Clerk?

    Good Accounting Clerks have a range of technical and organizational skills that help them be successful at work. They handle a large amount of detailed information and are an essential part of a financial office’s administration. Accounting Clerks should have a good memory to keep track of all of their clerical duties and a detail-oriented mindset to ensure accuracy. Good Accounting Clerks also have strong typing skills, financial literacy and math skills.

    What are the daily duties of an Accounting Clerk?

    In a typical day, Accounting Clerks spend time checking emails, answering phones, making copies and other standard office duties. They prepare reports for different situations such as deposit summaries and balance sheets. Accounting Clerks also organize financial documents like receipts, handle cash, send outgoing mail and help accounting staff manage with communication.

    What should you look for in an Accounting Clerk resume?

    Accounting Clerk resumes should highlight experience working with data or doing bookkeeping. Accounting Clerks are usually entry-level accounting staff, so related experience from other fields can be appropriate if it indicates strong information management skills. Accounting Clerks can start with a high school diploma or an associate degree and then develop their skills through on-the-job training.

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      Last updated: Apr 28, 2021