Accounts Payable Specialist Job Description: Top Duties and Qualifications

An Accounts Payable Specialist is responsible for the financial processing of transactions for an organization. Their duties include daily bookkeeping and record keeping, financial reporting and the preparation of tax records for financial audits.

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Accounts Payable Specialist duties and responsibilities

Accounts Payable Specialists assist companies with invoicing and billing. Key duties and responsibilities of an Accounts Payable Specialist include:

  • Managing accounts payable using accounting software and other programs 
  • Handling accounts payable for separate entities and vendors 
  • Analyzing workflow processes 
  • Establishing and maintaining relationships with new and existing vendors 
  • Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures 
  • Processing due invoices for payments 
  • Comparing purchase orders, prices, terms of payment and other charges
  • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts

Accounts Payable Specialist Job Description Examples:

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Accounts Payable Specialist

Our client is a consulting firm in need of an Accounts Payable Specialist. Responsibilities would include: * Coding invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system. * Handles vendor correspondence via phone or email * Matches the corresponding purchase orders to incoming invoices with all supporting documentation. * Investigates and resolves problems associated with processing of invoices * Tracks unentered invoices by reason (not received, not approved, etc.) * Processes payments via check and credit card, including mailing payments to vendors. * Deposits accounts receivable payments into the company’s bank account. * Assists with monthly status reports, accruals, and monthly closings * Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards * Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. * Files, maintains, and distributes accounting documents, records and reports. * Performs other duties as required to support Accounting Department * Make travel arrangements for employees * Review T&E expenses * Manage credit card access and physical cards Experience: * 2 -3 years accounts payable or general accounting experience * 10 key touch * MS Great Plains experience a plus * Microsoft Office Suite / Teams * Excellent verbal and written skills * Confidentiality a must * Procurement / Vendor management background desired * This is a legitimate Temp-To-Perm opportunity. Full-Time M-F 9-5pm Job Types: Full-time, Temporary Pay: $20.00 - $23.00 per hour Schedule: * 8 hour shift * Monday to Friday Ability to * Plainview, NY 11803 (Required) Education: * High school or equivalent (Required) Experience: * General Accounting or Accounts Payable: 3 years (Required) Work Location: * One location Work Remotely: * No
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Accounts Payable Specialist

Minimum Qualifications High school diploma or GED with some college accounting credits or related field preferred; three years of accounting experience or an equivalent combination of training and experience. Knowledge of accounting principles and practices as well as general office practices and procedures. Ability to analyze and interpret financial reports and data, as well as maintain detailed fiscal records and files. Excellent computer skills utilizing Microsoft Excel and other software packages are required. Requires excellent organizational and time management skills to manage multiple tasks and meet deadlines. Excellent interpersonal, communication and critical thinking skills and ability to work as part of a team. Demonstrated skill in handling fast paced and often competing pressures on one's time. Confidentiality and tact are required. Current valid driver’s license and good driving record required. Based on the Virginia DMV point system, record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or a major violation of six demerit points within the preceding thirty-six months. Out of state driving records must be obtained by applicant and presented at time of interview. Records must reflect at least three years of history and be dated within thirty days of interview date. Pre-employment drug testing, FBI criminal background check and education/degree verification required. Duties include processing accounts payable transactions for a variety of benefit and services programs utilizing agency automated systems. Processing purchase of service orders, invoices, and payment request forms for payments. Processing benefit replacement checks, submission of proof registers and check issuance. Processing Companion Care provider payments utilizing Quick Books Pro software; daily communication with caseworkers; auditing information received from caseworkers to ensure requests for payments meet state and local policies and procedures as well as of budget allotments and guidelines. Serve as backup for processing payments for Foster Care utilizing Harmony and Dynamics systems. Analyze and interpret financial reports. Scan documents utilizing Laserfiche Imaging System. Perform other work as required. Shift 25 - 28 hours/week; Monday - Friday between 8:30 [website] - 5:00 [website] Work Location Social Services
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Accounts Payable Specialist

Accounts Payable Specialist *This position will be in-office at our Louisville, CO location. Potential to be partially remote in the future.* Lignetics, Inc., offers clean, renewable solutions. We have 30 years of experience innovating eco-friendly essentials for everyday life. Lignetics manufactures a variety of consumer brands in several different categories including wood pellets for home heating, BBQ pellets for grilling, wood pellets and shavings for animal bedding, and a wood fiber-based cat litter. Each of our products have unique features and benefits but are all linked with a wonderful recycled, renewable, sustainable, and carbon neutral story. We turn recycled sawdust into value-add, branded consumer products. Key Maintain petty cash accounts and log all outgoing disbursements Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments Reconcile payable reports each month to confirm that all amounts paid were accurate Education / Qualifications Bachelor’s Degree in Accounting, Finance or related discipline 2+ years experience in accounts payable Ability to use Microsoft productivity software such as Excel and Word Previous work experience with the application SAGE300 (preferred) Prior supervisory or leadership experience (preferred) Excellent attention to detail Strong organizational ability Effective corporate communications skills Ability to consistently meet all deadlines Benefits Flexible work environment Free snacks and drinks Excellent health benefits (vision, medical, dental, 401(k), life insurance) Casual work attire and environment Opportunity to participate in a pre-IPO company experience Great mentoring and future career opportunities Micro-manage free environment with autonomy to run your own show 2 weeks of vacation from day one, seven holidays and two floating holidays Job Type: Full-time Pay: $19.00 - $24.00 per hour About Lignetics,Inc.: Lignetics, Inc. offers clean, renewable solutions. We have 30 years of experience innovating eco-friendly essentials for everyday life. Lignetics manufactures a variety of consumer brands in several different categories including wood pellets for home heating, BBQ pellets for grilling, wood pellets and shavings for animal bedding, and a wood fiber-based cat litter. Each of our products have unique features and benefits but are all linked with a wonderful recycled, renewable, sustainable, and carbon neutral story. We turn recycled sawdust into value-add, branded consumer products.

What does an Accounts Payable Specialist do?

Accounts Payable Specialists are typically employed by accounting firms or corporations. They reconcile and verify invoices within the finance department of a corporation. They usually assist accountants and auditors in preparing documentation up until tax season. They may also be responsible for paying company bills and ensuring that financial statements include the correct information.

Accounts Payable Specialist skills and qualifications

A successful Accounts Payable Specialist will have a mix of organizational and analytical skills. They should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities. Other qualifications may include: 

  • Competency with QuickBooks, Xero, Zoho Books and other accounting tools
  • Basic data entry skills
  • Comfortable with math and calculations
  • Good listening and communication skills
  • Attention to detail

Accounts Payable Specialist salary expectations

An Accounts Payable Specialist makes an average of $56,987 per year. Salary may depend on education, experience level and geographical location.

Accounts Payable Specialist education and training

This position typically requires at least a high school diploma and some accounting experience. Recent graduates with a bachelor’s degree in finance, accounting or any other related field and relevant internship experience are encouraged to apply. A master’s degree in either field is going to be an advantage. Candidates that don’t have a bachelor’s degree may be able to apply with a Certified Public Accountant (CPA) or Chartered Financial Analyst (CFA) certification.

Accounts Payable Specialist experience requirements

The right person for this role should have at least 3 years of experience in accounting. Competence in financial and bookkeeping software is necessary. An understanding of current accounting trends is a plus. Expert-Level knowledge of spreadsheets is crucial, and experience with word processing tools is essential for generating and writing reports for record-keeping and presentations. Since the candidate will be working with entries, experience with general ledgers is a must. Other desirable skills and experience include budget creation and finance management.

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Frequently asked questions about Accounts Payable Specialists

What makes a good Accounts Payable Specialist?

A good Accounts Payable Specialist is someone who has a proficient knowledge of accounting practices and an ability to work well with others to ensure a corporation’s financial health. Further, an Accounts Payable Specialist should be able to support the actions of other finance professionals by using software, making calculations a tracing the sources of potential errors.

What is the difference between an Accounts Payable Specialist and an Accounts Payable Clerk?

There isn’t a distinct difference between an Accounts Payable Specialist and an Accounts Payable Clerk. Instead, an Accounts Payable Specialist can be seen as a type of Accounts Payable Clerk who focuses specifically on ensuring that a company pays its debts/bills within a given timeframe. They may also complete basic clerk duties like bookkeeping and organizing files, but the main focus of their job is much more focused on that specific task.

Who does an Accounts Payable Specialist report to?

An Accounts Payable Specialist typically reports to a Head Accountant or Accounting Manager. In smaller companies, they may work specifically for one or more Accounting or Auditing professionals to help them complete their job duties. They may also work for individuals or sole-proprietorships to perform financial maintenance as needed.

What are some potential career paths for Accounts Payable Specialists?

An Accounts Payable Specialist can pursue a variety of different career paths as their job allows them to explore several different areas in accounting and finance. As Accounts Payable Specialists typically have a high school diploma or GED, they can typically advance their careers by obtaining degrees as the associate and bachelor levels, or certifications. Here are a few examples:

  • Accounts Receivable Clerk
  • Accounts Payable Accountant
  • Certified Public Accountant
  • Auditor
  • Controller
  • Financial Planner
  • Accounting Manager
  • Personal Financial Advisor
  • Director of Accounting

This is important to recognize as an Accounts Payable Specialist you hire could go on to make beneficial contributions to your company in more advanced, senior roles. This may be helpful when current Accountants, Auditors or other employees decide to go for more advanced opportunities themselves as it allows you to select a candidate who already knows your company.

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