Administrator Job Description: Top Duties and Qualifications

An Administrator, or Administrative Assistant, performs clerical duties to help an office run smoothly and efficiently. Their duties include answering phone calls and emails, greeting and directing office visitors to designated meeting areas and building spreadsheets or presentations for leadership staff.

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Administrator duties and responsibilities

While the exact duties for an Administrator can vary widely depending on the exact industry they work in, some general Administrator duties and responsibilities include:

  • Manage data in spreadsheets and reports
  • Keep records and reports up to date
  • Help maintain the budget plan
  • Organize and schedule meetings and events
  • Supervise other staff and delegate responsibilities
  • Handle technical issues in their area of expertise
  • Carry out clerical duties, including answering phones and preparing documents

Administrator Job Description Examples:

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Administrator

Are you someone who has strong written and oral communication skills?

Are you looking for a career change and growth opportunities?

Do you love helping and interacting with people on the phone daily?

Come join our team!

Company Description:

Joining Goldfein Claims Management means joining a fast-paced, hardworking team dedicated to giving our clients top notch service as our highest priority.

We are a cutting edge, innovative firm with headquarters in Alpharetta, GA and offices in 22 cities nationwide including Chicago, Philadelphia, Newark, Long Island, Ft. Lauderdale, and Miami.

What does GCM offer?

  • Strong compensation

  • Excellent benefits

  • Including: medical, dental, vision, 401k, life and disability, etc.

  • Cutting edge technology

  • Relaxed but professional work environment

  • Fast-paced and innovative

  • Opportunity for advancement

    What does GCM value?

  • Positive attitude

  • Hard work

  • Willingness to help

    No experience necessary – All training is provided.

    Must have all equipment necessary to work from home:

  • computer(s), wifi, web cam, (dual monitors preferred)

    Job Type: Full-time

    Experience:

  • phone: 1 year (Preferred)

  • computer: 1 year (Preferred)

    Education:

  • Bachelor's (Preferred)

    Work authorization:

  • United States (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Innovative -- innovative and risk-taking

  • Outcome-oriented -- results-focused with strong performance culture

    Schedule:

  • Monday to Friday

  • No weekends

  • Day shift

  • 8 hour shift

    Company's

  • ×

    Administrator

    Katopody LLC has a full-time firm administrator position available in our office in Grapevine, Texas. We are a Certified Public Accounting firm which specializes in audit, tax, and consulting within the real estate industry and offer unique mentorship opportunities to our team members.

    At Katopody LLC, the firm administrator is responsible for accounts receivable and administrative tasks. The successful candidate in this role will also have the opportunity to work on various tax, audit, and consulting projects as they arise and gain exposure to tax and auditing in the real estate industry.

    We contribute to our employees 401ks, cover part of the cost of medical insurance, and have a flexible vacation and sick leave policy.

    Job Type: Full-time

    Salary: $22.00 to $32.00 /hour

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Retirement plan

    Typical start 10AM

    Typical end Monday to Friday

  • ×

    Administrator

    Eagle Financial Group

    Agent Support Administrator

    Eagle Financial Group is looking for an experienced Agent Support Administrator to provide a range of administrative duties, and provide support for our Independent Insurance agents and inside team members within the organization.

    Job duties:

  • Post daily service package delivery receipts, and review forms to the database.

  • Forward delivery and review forms to Customer Service Department – daily.

  • Forward referral forms to Manager of workshops on a daily basis.

  • Prepare referral report – weekly.

  • Order, proof, and handle inventory for all printed literature.

  • Prepare annual training meeting material- once a year.

  • Track and ship replacement supplies, and workbooks – monthly.

  • Order all office supplies bi-weekly.

  • Daily receptionist duties on the phone in the morning and afternoon –daily.

  • Attend weekly meetings with the office manager.

    Job requirements:

  • 1 to 2 years of Administrative support experience.

  • Able to work independently or in a team setting.

  • Strong communication and telephone skills.

  • 1 to 2 years of data entry experience.

  • Must be able to work under pressure, and with deadlines.

  • Be able to multi- task and be very organized with a daily, weekly, and annual schedule.

    Eagle Financial Group offers a professional working environment with a culture of service and excellence. This position is full time, and offers key benefits that include Group Medical, Life Insurance, 401K, and Paid time off.

    Must be able to pass a criminal / background check, and Data Entry Assessment.

    Job Type: Full-time

    Experience:

  • Data Entry: 1 year (Preferred)

  • Administrative Support: 1 year (Preferred)

    Work One Monday to Friday

  • What does an Administrator do?

    Administrators complete tasks and duties for the entire office staff, a specific department or an individual who usually serves in a leadership role. They typically make sure the office is operating effectively and complete smaller tasks to help other employees and managers efficiently complete larger work items. Some of these tasks include taking minutes, managing employee calendars, making appointments, booking meeting rooms, ordering office materials and basic data entry. Most Administrators have strong computer and software skills, as they regularly use several computer applications to complete various tasks throughout the day.

    Administrator skills and qualifications

    Regardless of their expertise and background, those who are a good fit for administrative positions should be flexible thinkers who are also well-organized and able to retain information. Consider applicants whose background includes the following:

    • Communication and marketing skills to act at the contact point between internal team members and clients
    • Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction
    • Budgeting, bookkeeping and planning skills and knowledge of associated computer software
    • Quality assurance skills to maintain company quality standards of product and services
    • Time management and prioritization skills to ensure efficient functioning of schedules and office systems

    Administrator salary expectations

    An Administrator makes an average of $64,980 per year. Salaries can also vary depending on the candidate’s level of experience and education, and the cost of living in the area where you’re advertising the position.

    Administrator education and training requirements

    A bachelor’s degree or more advanced degree may be necessary for high-level Administrators. For example, a Network Administrator or Database Administrator would need degrees and certifications that show their technical skills. An Education Administrator should also have a bachelor’s degree or master’s degree, but their area of concentration could range from business or marketing to communication or even psychology. An Office Administrator, however, usually only needs a high school diploma or equivalent.

    Administrator experience requirements

    Even if work experience is not a requirement for entry-level Administrators, prior experience in leadership, clerical or similar roles could offer an advantage. However, all Administrators will need to have organizational and interpersonal skills, along with knowledge specific to the field they are hired to manage.

    Job description samples for similar positions

    If you’re looking for candidates for similar roles to an Administrator, see our job description templates for related positions:

    Frequently asked questions about Administrators

    What makes a good Administrator?

    A strong Administrator is highly organized and knows how to manage tasks well. Many Administrators are in charge of collecting and keeping important or confidential company files and must know their whereabouts at all times. 

    If the Administrator works in a larger office and is in charge of administrative duties for multiple employees, they should have an effective task management system in place to complete several items throughout the day. Their duties and responsibilities may constantly change throughout the workday, so a good Administrator should be adaptable to a changing environment.

    What is the difference between an Office Administrator and Office Manager?

    Office Managers usually manage the overall functions of an office. They’re often on the management team and are in charge of the Office Administrator and other administrative employees. Office Managers coordinate and delegate administrative tasks to employees on the administrative team, so they must be aware of the skills and expertise their team members have. They also handle big-picture office items, like payroll and hiring new employees, while Office Administrators handle more clerical and day-to-day items. 

    Some smaller offices only have Office Administrators, so they may take on the responsibilities Office Managers would usually hold. 

    What are the different types of Administrators?

    The types of Administrators in an office vary depending on the company and industry they work in. Office Administrators may be in charge of the entire office and ensure it’s staying efficient and running smoothly. Administrative Assistants may work with a specific department or senior management professional to complete clerical tasks that support their daily work schedule. A Finance Administrator may work primarily with the accounting department to manage the company’s accounts and perform tasks like bookkeeping, auditing or payroll. 

    Who does an Administrator report to?

    The person an Administrator reports to varies depending on the size of the company and the department they work in. If an Administrator works for a larger company, they may report to an Office Manager. The Office Manager provides assistance to the Administrator, oversees their performance and answers any questions they have about the position. 

    Though they report to the Office Manager, Administrators also follow instructions and assignments given by the employee they’re assisting, like a Supervisor or Department Manager. If the company doesn’t have an Office Manager, the Administrator usually reports directly to the manager they’re assisting and that manager acts as the Administrator’s supervisor.

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