Assistant Accountant Job Description: Top Duties and Qualifications

An Assistant Accountant, or Accounting Assistant, supports the Accountant in completing basic bookkeeping, clerical and accounting tasks for a company. Their duties include preparing company budgets, building and assessing financial reports and managing a business’ payroll processes.

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Assistant Accountant duties and responsibilities

An organization’s long-term financial success and maintenance of annual compliance are the responsibilities of an Assistant Accountant, in addition to various day-to-day activities. Depending on the organization and their scope of the business, an Assistant Accountant can perform these tasks:

  • Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
  • Maintain company ledgers and daily financial transactions.
  • Create financial documents such as bills, invoices, pay-orders, payables, receivables and purchase orders.
  • Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
  • Manage payroll activities and release salaries.
  • Coordinate and manage payment and billing details of external service providers, contractors and vendors.
  • Verify payments and deposits made through the company account and coordinate with the bank.
  • Create daily reports for management and team members.

Assistant Accountant Job Description Examples:

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Assistant Accountant

The Executive Assistant we are looking for possesses accounting skills and organizational skills that are unparalleled. Get out of that cubical and enjoy life as an acting gate-keeper between the outside world and our business. Obsessive about details? Structured and punctual? These are only a few qualities that will pave the way for success here at our growing business.

Understanding and work experience with Quickbooks accounting, setting up companies and communicating clearly, precisely and professionally is essential. Our ideal candidate is Quickbooks proficient, follows procedures and systems that yield the most optimal use of time, as well as proactively solving problems that may arise. Big picture decisions become possible when the day to day assignments are finished with flawless execution. These assignments will be a responsibility of yours.

This role is not one that is going to bore you. You will actively be part of setting up companies, managing data, managing a calendar, and setting appointments. You will be the lead on unique tasks throughout the office and will also set and perfect travel arrangements. Daily communication with the owner is expected as you will directly report to him to assist in the expansion of other businesses.

Your pursuit of perfection and work ethic will never go unnoticed. At our businesses, we have devoted ourselves to helping and serving our customers to the best of our ability. We believe the products we offer are of the highest quality and the team that we have built is second to none.

Have you ever felt over-looked or under-appreciated? Do you hate looking at numbers all day knowing your stuck in a dead-end job? Look no further. Behind every great leader is a great Executive Assistant. Join our team and take on that vital role.

If you wish to apply for this job, please go to the URL below and complete the survey.

[website]

Responsibilities

  • Personal Business QuickBooks balance and management is a Must

  • Manage information flow in a timely and accurate manner

  • Manage executives’ calendars and set up meetings

  • Make travel and accommodation arrangements

  • Assist CPA with Business accounts

  • Ensure Birthdays and Anniversaries are not forgotten

  • Monthly Dealership parties, plans and logistics

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Take minutes during meetings

  • Screen and direct phone calls and distribute correspondence

  • Positive attitude and professional dress.

  • Daily Communication with Owner

  • Be eyes and ears of Business while Owner is traveling

    Skills

  • QuickBooks, 3 years’ experience is mandatory

  • Accounting knowledge and book keeping a must

  • Work experience as an Executive Assistant, Personal Assistant or similar role

  • Excellent MS Office knowledge, particularly Excel

  • Outstanding organizational and time management skills

  • Excellent verbal and written communications skills

  • Discretion and confidentiality

  • High School degree

  • Apple/Macintosh software applications a must

    Job Type: Full-time

    Salary: $56,000.00 to $65,000.00 /year

    Experience:

  • Executive Assistant: 2 years (Preferred)

    Education:

  • High school or equivalent (Required)

    Work Location:

  • One location

    Benefits:

  • Health Dental Vision Retirement plan

  • Paid time off

    This Job Is:

  • A job for which all ages, including older job seekers, are encouraged to Monday to Friday
  • ×

    Assistant Accountant

    We are a small accounting office seeking a part-time office assistant. We need a candidate that wants to work in a small, casual office. The ideal candidate will possess excellent written/verbal communication skills, a willingness to learn and take on any task at hand.

    The position performs duties such as copying, filing, printing, typing, organizing, data input, tax assembly, office work-flow management, receptionist type duties, maintain and preparing client files, proofreading, deliveries to clients and all general office work. Experience with Microsoft Office (Outlook, Word, Excel) is required. Accounting knowledge is helpful, but not required.

    Qualifications:

  • Clean driving record

  • Great attitude

  • Well organized

  • Able to work efficiently with minimal supervision

  • Able to multitask

  • Able to lift 10-15 pounds

    Job Types: Part-time, Temporary, Internship

    Salary: $13.00 to $15.00 /hour

    Education:

  • High school or equivalent (Preferred)

    Work Location:

  • One location

    Benefits:

  • Flexible schedule

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Autonomous/Independent -- enjoys working with little direction

  • High stress tolerance -- thrives in a high-pressure Monday to Other
  • ×

    Assistant Accountant

  • About the company:

    Founded in 2009, SpeeDx is an Australian-based private company with offices in London and the US, and distributors across Europe. SpeeDx specializes in molecular diagnostic solutions that go beyond simple detection to offer comprehensive information for improved patient management. Innovative real-time polymerase chain reaction (qPCR) technology has driven market-leading multiplex detection and priming strategies. Product portfolios focus on multiplex diagnostics for sexually transmitted infection (STI), antibiotic resistance markers, and respiratory disease.

  • About the Role:

    Work closely with the Office Manager and Finance Manager. You'll work across multiple departments, handling a range of responsibilities as needed and assigned. You'll also have the opportunity to leverage your accounting knowledge and judgment to improve accounting processes and procedures and financial reporting.

    Your responsibilities will include:

    Accounts Payable:

    Setting up vendors, entering invoices, responding to vendor inquiries

    Preparing weekly payments

    Preparing weekly aging and payment reports

    Accounts Receivable:

    Entering and reconciling customer payments

    Building relationships and following up on past due receivables

    Preparing weekly aging reports

    Month-end close:

    Reconciling bank accounts and corporate credit cards

    Preparing accrual entries

    Preparing balance sheet reconciliation reports

    Profit and Loss analysis

    Assist Finance Manager with internal audits

    Weekly Sales reports and other reports

    Other duties and special projects as requested by management

    Requirements:

    Associate's degree or higher

    3+ years of accounting experience (reconciliations, month-end close, AP/AR, etc.)

    SAP Business 1 preferred and intermediate Excel experience required

    Experience working in a small business and ability to wear multiple hats

    Job Types: Part-time, Contract

    Salary: $50,000.00 to $55,000.00 /year

    Experience:

  • Accounting: 2 years (Required)

    Education:

  • Bachelor's (Required)

    Location:

  • Austin, TX (Required)

    Language:

  • English United States (Required)
  • What does an Assistant Accountant do?

    Assistant Accountants typically work on a business’ accounting team to provide assistance in preparing the company’s financial statements and building analysis reports. They may also work in an accounting agency setting, handling financial documents for several different clients. Assistant Accountants are typically entry-level finance professionals who assist an office with their administrative and financial work while meeting the individual bookkeeping needs of the organization. Their main goal is to help the Accountant ensure the company is financially stable and secure. Assistant Accountants often draft financial documents and reconcile a company’s bank records and submit these reports to Accountants.

    Assistant Accountant skills and qualifications

    Depending upon the size of the organization an Assistant Accountant may be an entry- or intermediate-level position within an organization. Some companies hire high school graduates to fill the position of Assistant Accountant. Here are the basic requirements of an Assistant Accountant:

    • Computer skills
    • Math skills
    • Written and verbal communication skills
    • Ability to work independently and as a team member
    • Organizational skills

    Assistant Accountant salary expectations

    The national average salary for an Accounting Assistant is $16.56 per hour. The amount may vary depending upon the responsibilities that are to be undertaken by your new employee, the size of your organization and the educational requirement.

    Assistant Accountant education and training requirements

    If the company requires the Assistant Accountant to be able to create financial documents for tax returns or do the actual filing of tax returns, a Preparer Tax Identification Number is essential. If the Assistant Accountant is required to conduct audits or review financial statements, then they would need to be a Certified Public Accountant. Depending upon the role and function that the newly hired accountant is to fill, additional certification such as Certified Internal Auditor, Chartered Financial Analyst or Certified Fraud Examiner may be required.

    Assistant Accountant experience requirements

    Since this is an entry-level position, depending upon the size of the company and scope of the business, an Assistant Accountant may not need to have any experience at all. However, recent college graduates and people who worked as an intern in an accounting department before applying for the Assistant Accountant position are always desirable.

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    Frequently asked questions about Assistant Accountants

     

    What is the difference between an Accounting Clerk and an Assistant Accountant?

    Accounting Clerks and Assistant Accountants are both entry-level roles that share similar bookkeeping and clerical responsibilities. An Accounting Clerk usually requires less education than an Assistant Accountant position. Accounting Clerks are typically qualified to work in their role if they have a high school education and some experience working in an office environment. Assistant Accountants usually hold an associate or bachelor’s degree in accounting or a related field.

     

    What makes a good Assistant Accountant?

    A strong Assistant Accountant knows how to operate common financial management software tools and must quickly learn how to use different applications, since they complete many of their daily tasks on a computer. Most Assistant Accountants are given several assignments and responsibilities throughout the day, so they should know how to best organize and prioritize these tasks to ensure they’re submitted on time. Many hiring managers look for Assistant Accountants who enjoy mathematics and have a background working with numbers and figures, as they regularly perform basic calculations to input important data into various financial documents. 

     

    Who does an Assistant Accountant report to?

    An Assistant Accountant reports directly to an Accountant as they assist them in managing a company’s financial reports. Assistant Accountants usually compile important financial statements and records, then submit these to the Accountant. After reviewing these financial documents, the Accountant meets with either the client or the leadership team within their company to suggest actions to take to improve their financial status and security. 

    Accountants typically handle big-picture financial items and efficiencies throughout the company and oversee the progress of the Assistant Accountant. Since Assistant Accountants are entry-level employees, Accountants are usually more experienced and teach the Assistant Accountant more about their role and effective accounting methods and strategies to follow. Accountants help Assistant Accountants learn new skills and provide them with the resources needed to perform more effectively in their role and eventually advance to an Accountant position.  

     

    Do Assistant Accountants hold different responsibilities in different industries?

    There are many environments Accounting Assistants may work in. Some operate in private offices and small businesses where there are only two or three accounting members on the team, which means they may take on larger and more complex workloads. If they work in larger companies, they may serve in a designated accounting department where they split their tasks evenly among the other accounting employees. 

    For Assistant Accountants who work in an agency setting, they may spend time outside of the office traveling to meet with their clients and discuss their financial status in person. They can work in a variety of industries like retail, health care, education or manufacturing. It’s best for Assistant Accountants to hold experience or knowledge of their specific industry so they can more accurately assist Accountants in suggesting the best financial options for a business.

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