The Executive Assistant we are looking for possesses accounting skills and organizational skills that are unparalleled. Get out of that cubical and enjoy life as an acting gate-keeper between the outside world and our business. Obsessive about details? Structured and punctual? These are only a few qualities that will pave the way for success here at our growing business.
Understanding and work experience with Quickbooks accounting, setting up companies and communicating clearly, precisely and professionally is essential. Our ideal candidate is Quickbooks proficient, follows procedures and systems that yield the most optimal use of time, as well as proactively solving problems that may arise. Big picture decisions become possible when the day to day assignments are finished with flawless execution. These assignments will be a responsibility of yours.
This role is not one that is going to bore you. You will actively be part of setting up companies, managing data, managing a calendar, and setting appointments. You will be the lead on unique tasks throughout the office and will also set and perfect travel arrangements. Daily communication with the owner is expected as you will directly report to him to assist in the expansion of other businesses.
Your pursuit of perfection and work ethic will never go unnoticed. At our businesses, we have devoted ourselves to helping and serving our customers to the best of our ability. We believe the products we offer are of the highest quality and the team that we have built is second to none.
Have you ever felt over-looked or under-appreciated? Do you hate looking at numbers all day knowing your stuck in a dead-end job? Look no further. Behind every great leader is a great Executive Assistant. Join our team and take on that vital role.
If you wish to apply for this job, please go to the URL below and complete the survey.
Personal Business QuickBooks balance and management is a Must
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Make travel and accommodation arrangements
Assist CPA with Business accounts
Ensure Birthdays and Anniversaries are not forgotten
Monthly Dealership parties, plans and logistics
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Positive attitude and professional dress.
Daily Communication with Owner
Be eyes and ears of Business while Owner is traveling
QuickBooks, 3 years’ experience is mandatory
Accounting knowledge and book keeping a must
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge, particularly Excel
Outstanding organizational and time management skills
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree
Apple/Macintosh software applications a must
Job Type: Full-time
Salary: $56,000.00 to $65,000.00 /year
Executive Assistant: 2 years (Preferred)
High school or equivalent (Required)
Health Dental Vision Retirement plan
Paid time off
This Job Is:
A job for which all ages, including older job seekers, are encouraged to Monday to Friday