Business Administrator Job Description: Top Duties and Qualifications

A Business Administrator, or Business Director, is responsible for overseeing the day-to-day operations of a business. Their duties include hiring staff members, leading department meetings and communicating with upper-management to implement new policies and procedures among daily operations.

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Business Administrator duties and responsibilities

Business Administrators complete organizational and management tasks that support the productivity and growth of an entire organization and its individual departments or teams. They often have the following responsibilities:

  • Plan strategies for streamlining and improving business operations
  • Reorganize or hire staff to expand operations in collaboration with human resources teams
  • Handle business finances and plan the budget with the help of finance and accounting leaders and team members
  • Oversee marketing and promotions for a company’s products and services, collaborating with marketing, advertising and public relations teams
  • Negotiate vendor contracts to identify cost-saving opportunities

Business Administrator Job Description Examples:

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Business Administrator

  • Position Purpose

    Seeking a relationship focused teammate that enjoys a fast paced environment where we are focused on a supportive and positive culture as part of a Mission driven Company with great benefits!

    Supports agency growth by effectively managing the new business process from submission to commission, including Life, Annuities and Equities. Provide all advisors with a positive experience with the Northern New England Agency.

  • Major Responsibilities

    Manage New Business Cases – Life Annuity and Equities

  • Review applications for submission to insurance company and/or Broker Dealer

  • Contact agents for omission or incorrect information, requirements and signatures as necessary

  • Ensure that applicant medical records are obtained as needed

  • Maintain status of pending requirements and follow-up as needed

  • Input client data into Redtail Client Relationship Management tool

  • Maintain new business records

  • Document and maintain New Business processes for the agency

  • Manage new business mailings

  • Thank you notes

  • Large case gifts

  • Maintain new business and pending reports

  • Effectively implement the e-App process

  • Support Advisors/Clients in transition

  • Run in-force illustrations as needed

    Answer calls for Agent and Client services as needed

    Back-up to Senior New Business Administrator and Customer Service

    Major Qualifications

  • Insurance experience preferred, not required

  • Strong communication skills – oral and written

  • Strong work ethic

  • Organizational skills – ability to prioritize

  • Self-motivated / enthusiastic

  • Independent worker

  • Attention to detail

  • Background of success

  • Technically competent

  • Proficient in Microsoft Office Suite and Outlook

    Job Type: Full-time

    Salary: $19.00 to $22.00 /hour

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Other

    Typical start time:

  • 8AM

    Typical end time:

  • 5PM

    This Job Is:

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • A job for which all ages, including older job seekers, are encouraged to apply

  • Open to applicants who do not have a college diploma

    Schedule:

  • Monday to Day 8 hour shift
  • ×

    Business Administrator

    We are a Startup located in Miami, FL which is home to hundreds of small businesses that are either physically operating from our coworking offices or using our virtual office services. We provide clients with a range of business, office and administrative services through innovative membership plans.

    You will be in charge of:

    - Establishing a relationship with our clients

    - Provide services such as Mail management and Call management

    - Providing prospect/leads with information about our company and offerings

    - Providing clients with customer support and technical assistance

    - Calling customers to update their payment information/recover payment

    - Set up new clients and make sure they are ready to use our services

    - Provide support to the executive team

    You will be working with the office manager every day and you will assist her in fulfilling all these tasks. Our company is a growing business that is gaining big momentum so you will need to be fast-paced and able to work under pressure.

    You need to be business-oriented and entrepreneur minded to really enjoy operating the day to day work. You will also be able to propose initiatives and learn the in-depth of the business operations.

    Speaking multiple languages (Native English, Perfect Spanish, Portuguese) is needed.

    There will be rapid growth and bonus opportunities within the first year of operations.

    Job Types: Full-time

    Salary: $12.00 to $20.00 /hour based on skills, experience, and growth.

    Job Type: Full-time

    Salary: $12.00 to $20.00 /hour

    Experience:

  • call center: 1 year (Preferred)

  • customer service: 2 years (Preferred)

  • Customer Relationship Management: 1 year (Preferred)

  • Start-Ups: 1 year (Preferred)

  • Administrative Assistant: 1 year (Preferred)

    Location:

  • Miami, FL 33130 (Required)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Paid time off

  • Flexible schedule

    Schedule:

  • Monday to Friday

  • No Day 8 hour shift
  • ×

    Business Administrator

    Business Administrator

    Ocean Charting Services has been producing Government Publication updates for the marine shipping industry for over 20 years. We help commercial boats navigate safely.

    As we move from the age of paper to digital information, we are looking for a new team member.

    Job goals are to communicate daily operations information, eliminate production inaccuracies and supply exceptional products to our customers in an enjoyable work environment. Team member will also assist with monthly invoicing and various bookkeeping tasks.

    This person should possess skills in Microsoft Office with emphasis on Excel and Access; some knowledge of bookkeeping and QuickBooks is a plus.

    We are looking for someone who is a self-starter, pays close attention to details, has great organizational skills, and is very dependable.

    This position will require 34 to 40 hours a week Monday through Friday.

    We offer paid vacation and sick leave, 401k, and a small friendly office environment.

    To the qualified employee, a salary range is $35,000 to $45,000 depending upon skills.

    Job Type: Full-time

    Salary: $35,000.00 to $45,000.00 /year

    Experience:

  • accounting: 1 year (Preferred)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Retirement plan

  • Paid time off

  • Tuition reimbursement

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Stable -- traditional, stable, strong processes

  • Team-oriented -- cooperative and collaborative

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • Open to applicants who do not have a college Monday to Day shift
  • What does a Business Administrator do?

    Business Administrators typically work for corporations to provide leadership to staff across departments. They coordinate with department heads to evaluate employee work performance and strategize ways to achieve department goals. Their job is to set department budgets, establish financial goals and make sure that all employees have the resources they need to perform well at their jobs. They may also research and implement new IT systems to streamline business operations.

    Business Administrator skills and qualifications

    Business Administrators use a variety of soft skills and industry knowledge to provide the most comprehensive leadership and management they can. These skills and qualifications can include:

    • Excellent communication skills, including writing, public speaking and interpersonal communication
    • Great analytical, critical thinking and problem-solving abilities
    • Strong time management and organizational skills
    • Good goal-setting, strategic planning and motivation skills
    • Ability to work in fast-paced environments 
    • Experience with a variety of personalities and backgrounds in the workplace
    • Superior presentation and negotiation skills
    • Knowledge of best finance and operations practices for their industry

    Business Administrator salary expectations

    A Business Administrator earns an average of $44,739 per year. Salary may depend on the level of education, experience and geographical location.

    Business Administrator education and training requirements

    Many candidates have a minimum of a bachelor’s degree in business administration, accounting, finance, human resources or another business field. Others may have a bachelor’s degree in a field relevant to their industry, such as in engineering or health care sciences. Some candidates may have pursued a master’s degree, such as a Master of Business Administration or others in the business and finance disciplines. Depending on the needs of an organization, candidates with education, training or professional certification in accounting and finance, human resources, management and marketing may also be beneficial.

    Business Administrator experience requirements

    Since this is a managerial role, candidates are likely to have years of experience in departments like general operations, administration, finance and accounting or human resources. Some may have experience in multiple or all of these departments or even other departments not listed. Candidates should also have years of experience working within their chosen industry to ensure they are familiar with industry-specific policies, procedures, regulations and best practices. 

    Candidates should have at least 3 to 5 years of experience in the industry in which they’re applying, such as for government agencies, educational institutions, nonprofit organizations or health care organizations.

    Job description samples for similar positions

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    Frequently asked questions about Business Administrators

     

    What is the difference between a Business Administrator and a Business Manager?

    Although some companies use the titles Business Administrator and Business Manager interchangeably, there is a difference between these two roles. The main difference between a Business Administrator and a Business Manager is that a Business Administrator typically holds a more senior role within the company. For example, a Business Manager oversees one department or company branch, whereas a Business Administrator oversees all Business Managers and their departments or branch locations. 

     

    What are the daily duties of a Business Administrator?

    On a typical day, a Business Administrator starts by receiving messages and checking their email. They respond to time-sensitive messages and review their priorities for the workday. Throughout the day, they review financial reports, sales data and progress reports to determine the current state of company operations and what needs improvement. They meet with department managers to answer questions, take suggestions and familiarize them with new policies and procedures. They may also travel to different branches to meet with Branch Managers and relay information from upper management.

     

    What qualities make a good Business Administrator?

    A good Business Administrator is someone who isn’t afraid to make difficult decisions to benefit their company. For example, implementing department-wide budget cuts may affect daily operations, but it could also save the company from having to layoff employees later on. Business Administrators should have a personable nature that enables them to have positive interactions with managers and lower-level company employees. They should also have excellent interpersonal communication so they can adjust their language depending on who they speak to. 

    A good Business Administrator has an innovative mindset that enables them to come up with creative solutions to things like communication barriers or financial limitations. Business Administrators should have the ability to analyze company data and use their findings to influence their decision making.

     

    Who does a Business Administrator report to?

    A Business Administrator typically reports to an executive role like the company Vice President. This role connects Business Administrators with more senior executives and relays information from upper management. Business Administrators working at smaller companies may report directly to the Chief Executive Officer (CEO).

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