Buyer Job Description: Top Duties and Qualifications

A Buyer, or Purchasing Agent, is responsible for purchasing materials, supplies or equipment for a business. Their duties include negotiating deals with suppliers, researching possible item selections and taking inventory of current products.

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Buyer duties and responsibilities

Buyers perform market research, product tests and evaluations and analyze competitors to determine what products are featured in stores, catalogs and online marketplaces. They often have the following responsibilities:

  • Developing an effective and accurate system for monitoring purchase orders
  • Delivering a weekly purchase order report to supervisors that indicates the invoice number for all closed orders
  • Working within the management team to ensure that all deliveries satisfy the assigned orders and report any back ordered or missing products
  • Assisting the Supply Chain Manager with maintaining inventory levels and materials on a regular basis
  • Effectively communicating with the management team to ensure all orders are accurate

Buyer Job Description Examples:

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Buyer

WR Group is one of the world’s fastest growing international manufacturers and distributors of high-end personal care products. Our extensive brand portfolio includes nearly 900 products, which we distribute to more than 50 countries worldwide. We have an active consumer base of over 2 million customers that have grown to become loyal, repeat purchasers of our brands. More detailed information is available at our website: [website]

We seek an experienced Buyer who is responsible for managing the procurement of branded and own brand products for online retail, natural, and FDM channels in both the US and abroad. The role also involves new product selection and supplier management.

Duties and responsibilities include:

  • Reviews and submits auto-generated purchase orders; ensures existing orders are delivered on time by monitoring all open orders and contacting vendors as needed

  • Effectively manage supplier performance to meet cost and quality objectives

  • Sources and carries out new vendor qualification activities

  • Creates, receives, and maintains distributor profiles in a database

  • Negotiates with vendors to secure the best pricing, payment, and shipping terms

  • Gathers consumer insights and existing sales data of branded products to make suggestions for category

  • Maintains products master files to specified standards

  • Maintains a database for specific product questions and answers requested by customer service; acts as a liaison between customer service and our vendors as it pertains to the make-up, origin, or quality of our products

  • Cooperates with accounting and distribution teams to ensure damages and miss-ships are logged and credits are requested

    Successful applicants will possess the following attributes:

  • Must possess excellent organizational and prioritization

  • Must prioritize and execute tasks in a fast paced environment

  • Strong communication and negotiation skills - written and verbal, and ability to work with cross-functional teams

  • Experience with cosmetics, personal care, OTC, or dietary supplement components buying and planning is preferred

    The successful candidate will have a minimum of 2 years of experience in purchasing or buying and a Bachelors degree in supply chain or business-related education

    Fully qualified candidates may expect competitive pay, commensurate with experience. This position offers competitive benefits including health, dental, vision insurance; paid time off programs, and the opportunity to work with a talented, inspired and energetic workforce. If you meet our requirements and would like to be considered for this full-time position, please submit your resume.

    Job Type: Full-time

    Salary: $45,000.00 to $55,000.00 /year

    Experience:

  • purchasing: 1 year (Preferred)

  • real estate: 1 year (Preferred)

  • procurement: 1 year (Preferred)

  • sap: 1 year (Preferred)

  • buyer: 1 year (Preferred)

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Typical start time:

  • 8AM

    Typical end time:

  • 4PM

    Pay Frequency:

  • Bi weekly or Twice monthly

    Schedule:

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may Temporarily due to Covid-19
  • ×

    Buyer

    Need a fun job, with flexible hours and great pay? Plato's Closet Cary, Raleigh and Brier Creek has immediate full and part-time openings for the position of Buyer. Plato’s Closet is a chain of over 500 stores in the United States and Canada that buys and sells gently used clothing for teens and young adults. Our used clothing stores offer a huge selection of current, trendy styles as well as every day basics - all at up to 70% off retail prices.

    To be a successful Plato's Closet Buyer, you need to love what's happening today in teen and 20+ fashions, be super smart about the latest styles and trends, have strong communication and customer service skills, and enjoy working with other young adults in a fast-paced retail environment. We need Buyers with flexible work availability, including evenings and weekends. Bilingual speakers (English and Spanish) is a plus! If you are selected, you will undergo an 8-week Buyer Certification training program to ensure you are fully competent in the Plato’s Closet buying process. This is fantastic part-time job for college and high school students!

    Job Types: Full-time, Part-time

    Salary: $10.00 to $12.00 /hour

    Pay may depend on skills and/or qualifications

    Application Question:

  • Please indicate which store location you prefer: Raleigh (next Triangle Town center); Cary (at Cary Crossroads); or Brier Creek (next to Best Buy)?

    Additional Compensation:

  • Other forms

    Work Location:

  • One location

    Working days:

  • Monday

  • Tuesday

  • Wednesday

  • Thursday

  • Friday

  • Saturday

  • Sunday

    Hours per week:

  • 20-29

    Pay frequency:

  • Every other week

    Benefits:

  • Store Discount

  • Opportunity for Advancement

    Work includes:

  • Evenings

  • Weekends

  • Holidays

    Paid Training:

  • Yes

    Management:

  • Store Manager

  • Shift Lead

    Shifts announced:

  • Every other week

    Shift:

  • Swing

    Advancement Opportunities:

  • Highly qualified buyers have opportunities to become Shift Managers, Assistance Store managers and Store Manager

    Typical start time:

  • 9AM

    Typical end time:

  • 10PM

    Pay Frequency:

  • Bi weekly or Twice monthly

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • Open to applicants under 18 years old, provided it is legally allowed for the job and A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and Open to applicants who do not have a college diploma
  • ×

    Buyer

    Category Buyer

    Responsibilities:

  • Create purchase orders for packaging, labels, manufacturing supplies and other printed materials

  • Confirm proper order/transactional execution, data entry and reporting of assigned products and services

  • Review purchase requisitions and convert them to purchase orders with commitment dates.

  • Timely review order confirmations from vendors, update correct pricing in the system.

  • Follow up on back orders and past due orders and communicate with end users the status of their orders and expected delivery dates.

  • Work with internal customers and suppliers to resolve issues related to purchased materials, including product/material/service quality, invoicing and returning.

  • Partner with internal customers as well as suppliers to develop and initiate process improvements

  • Work with suppliers to improve lead time along with cost, quality, and delivery

  • Maintain and update ERP system information

  • Sourcing sample and conduct market research for new product

  • Conduct negotiation of category items assigned

    Qualifications/Desired Skills:

  • Business or Technical Bachelor’s Degree preferred

  • A minimum of 1-2 years of purchasing or buying experience in a manufacturing environment, preferably in MRO.

  • Ability to work in a collaborative, team-oriented environment

  • Demonstrated ability to meet deadlines, multi-task, and provide exceptional customer service

  • Strong organization and time management skills

  • Proficient with MS Office and working knowledge of ERP systems

    Job Type: Full-time

    Salary: $36,000.00 to $40,000.00 /year

    Experience:

  • Purchasing: 1 year (Required)

    Education:

  • Bachelor's (Preferred)

    Work authorization:

  • United States (Required)

    Additional Compensation:

  • Bonuses

  • Store Discounts

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Work from home

  • Flexible schedule

    Pay frequency:

  • Every other week

    Paid Training:

  • Yes

    Management:

  • Ops Manager

    Shifts announced:

  • N/A - fixed schedules

    Shift:

  • Day

    Typical start time:

  • 8AM

    Schedule:

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may apply

  • Only full-time employees Yes
  • What does a Buyer do?

    Buyers work for offices or retail stores purchasing products and supplies for a business to either resell or use in the office. They take inventory or work with executives to determine which products the business needs. They’ll then conduct research to find the best product within the company’s budget. Buyers will negotiate a price with the suppliers, track the order’s progress after purchasing it, then add this item to their inventory. Some Buyers who work in offices meet with several departments to determine their supply needs and will make the necessary purchases to help the office remain productive and efficient.

    Buyer skills and qualifications

    Buyers use a combination of soft skills and industry knowledge to perform their duties effectively, which can include: 

    • Strong interpersonal skills to work with team members, clients and suppliers
    • Negotiation skills to work with suppliers and make better deals for the company
    • An understanding of purchase order software platforms
    • Good attention to detail to ensure all purchase orders are accurate
    • Ability to work with a team 
    • Math skills to make sure all calculations are correct and avoid any unforeseen losses for the company
    • IT skills to troubleshoot essential computer programs

    Buyer salary expectations

    A Buyer makes an average salary of $57,996 per year. Salary may depend on a candidate’s education, experience level and geographical location. 

    Buyer education and training requirements

    Typically, many large corporate retailers require Buyers to have at least a bachelor’s degree in business, accounting or a related field. Buyers may also elect to pursue a graduate degree such as an MBA (master’s degree in business administration) to further their qualifications and advancement opportunities. To be competitive, Buyer candidates could have a Certified Professional in Supply Management (CPSM) or related certification.

    Buyer experience requirements

    Experience requirements for a Buyer can vary from employer to employer. An entry-level Buyer position may not require as much work experience as a senior-level buyer position. It may also be beneficial to accept on-the-job training as a form of work experience.

    Job description samples for similar positions

    If the job description for the Buyer does not suit your needs, view this job description for a related profession:

    Frequently asked questions about Buyers

    What are the different types of Buyers?

    The two main types of Buyers are Retail Buyers and Corporate Buyers. A Retail Buyer works primarily for a retail store finding products for the business to privately label and resell. They must know how to negotiate with wholesalers to decide on a fair price for products that stay within the company’s budget. Retail Buyers regularly search for new products that represent the business’ brand and fits in well with their other products. 

    Corporate Buyers are responsible for researching and finding products that meet the business’ needs and help increase their performance. They constantly evaluate different products and their prices to ensure the products are high quality and stay within the company’s budget. 

     

    Do Buyers have different responsibilities for different industries?

    Buyers can work in a majority of different industries, where they hold similar responsibilities of purchasing products or materials for their organization. Most of them work in retail industries, buying products for the business to sell. Those who work as Fashion Buyers must have extensive knowledge of fashion and current trends, as they regularly meet with designers to determine if an outfit matches their company’s style. They also typically travel to fashion shows, trade fairs and wholesale showrooms to find stylish clothes at reasonable prices. 

    Pharmacy Buyers work for hospitals and clinics. They’re often in charge of keeping inventories of drugs and medications and negotiate with manufacturers to purchase name brand and generic medications for patients. 

     

    What makes a good Buyer?

    Since Buyers are regularly interacting with other employees, managers and vendors, they must be likable and approachable. Strong Buyer candidates should be polite, professional and courteous to ensure they receive great deals from suppliers and remain on good terms with them in case they need additional items from them again. Buyers must also possess strong industry knowledge and research abilities to know whether they’re receiving a fair deal on certain products compared to other competitors. 

     

    Who does a Buyer report to?

    The person a Buyer reports to typically depends on their work setting. If they serve on a team of Buyers, they’ll typically have a Purchasing Manager to oversee their performances. Purchasing Managers usually create, lead and execute purchasing strategies and delegate these tasks to their team of Buyers. If Buyers are having issues working with certain vendors, the Purchasing Manager will address and resolve the problem. Some Buyers work for smaller businesses, like a new retail store, where they are the only Buyer on the team. They typically report to the Store Manager or owner with any questions or concerns.

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