Chief of Staff Job Description: Top Duties and Qualifications

A Chief of Staff, or Chief Executive Assistant, supports executive employees in their roles by taking over their smaller responsibilities or handling other day-to-day items. Their duties include attending meetings on the executive leader’s behalf and taking notes, leading and implementing various strategic planning processes across the organization and providing leadership members with important company information to prepare them for upcoming meetings or presentations.

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Chief of Staff duties and responsibilities

A Chief of Staff will use strong leadership and problem-solving skills to assist with the daily operation of an organization. A Chief of Staff typically has the following responsibilities:

  • Collaborating with executive team members to determine and prioritize business strategies
  • Managing the Chief Executive’s schedule, scheduling meetings and planning travel
  • Providing department leaders with recommendations and consultation to improve teamwork
  • Planning, coordinating and keeping contents of a meeting focused
  • Determining key performance indicators and how to measure team performance

Chief of Staff Job Description Examples:

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Chief of Staff

Hire Tech Solutions is conducting a search for Chief of Staff for one of its client in New York.

About the Position.

Work with the CEO and executive team to establish annual, quarterly, and monthly strategic priorities and facilitate workflows advancing them.

Drive efforts improving the efficiency and effectiveness of the CEO, the executive team, and BDT's wider group of managers.

Manage CEO preparation for important internal and external meetings and events.

Staff the directors so that they can manage annual operational goals and the chiefs so that they can manage multi-year strategic goals.

About You.

5-10 years of experience in related field.

2-4 years of experience as a C-level leader in a high growth organization.

MBA in Business, Marketing or Administration is preferred.

Experience working with a team in a fast paced setting.

Excellent verbal, analytical, organizational and written skills.

Job Type: Full-time

Salary: $120,000.00 to $140,000.00 /year

Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Parental Tuition Monday to Friday
  • ×

    Chief of Staff

    Queens City Council Member is seeking a Chief of Staff to run the day-to-day operations of the office. The ideal candidate will be hard working, motivated, inspiring and bring their all to every aspect of the position. The Chief of Staff will oversee all policy, communications, constituent services, scheduling, community issues, and office management. The Chief of Staff will be the manager of a team of six other staff members and will therefore need to be well versed in all aspects of communications, scheduling, legislation and constituent services.

    Responsibilities

  • Manage and hire staff; assign roles and responsibilities for the team members

  • Oversee the Council Member's legislative agenda, communications strategy, constituent work, and annual budget process

  • Build and maintain relationships with community leaders, elected officials, city agencies, advocacy groups, and council staff

  • Engage constituents through events, stakeholder meetings, and community outreach

  • Represent the Council Member at district wide meetings

  • Attend weekend and evening events on behalf of Council Member

    Minimum Qualifications

  • Bachelor's degree

  • Four years of experience, preferably in government

  • Exceptional communications and writing skills

  • Highly organized and careful attention to detail

  • An interest in and knowledge of local government, politics, and Western Queens neighborhoods

    Salary and Benefits

  • Salary range based on experience

  • Excellent benefits including health, dental and vision coverage

  • Ability to participate in the City’s pension system

  • Generous time off and leave policy

    To Apply

  • Please send resume and cover letter per instructions

    The New York City Council is an equal opportunity employer and candidates from all backgrounds are encouraged to apply.

    Job Type: Full-time

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Parental leave

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger Monday to Weekends required
  • ×

    Chief of Staff

    Responsibilities

  • Gate-keeping and monitoring the flow of multi-platform communications to and from the Office of the Chairman

  • Aiding in and ultimately insuring the timely completion of creative projects

  • Serve as liaison between the executive and artists, managers, producers, and interns.

  • Keep executive organized.

  • Make quick and accurate decisions when executive is unavailable

  • Keep up-to-date on music news

  • Assist in keeping executive up-to-date on company initiatives, marketing, concerts, promotions and issues

  • Arrange events, as needed

  • Oversee management of approximately 20 college students while positioning college reps for future career opportunities within Son of a Gun!.

    Qualifications

  • Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure

  • Able to handle confidential information with a high level of professionalism and discretion

  • Established relationships within music industry producers, writers, and/or managers

  • Great interpersonal skills and the ability to interact with staff at all levels

  • Proactive, flexible and a strong decision making ability

    Job Type: Full-time

    Salary: $0.00 to $1.00 /hour

    Experience:

  • management: 1 year (Preferred)

    Additional Compensation:

  • Other forms

    Work Location:

  • One None

    This Job Is:

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and Monday to Friday
  • What does a Chief of Staff do?

    Chiefs of Staff often take over responsibilities executive team members lack the time to complete. They often handle the daily operations of a company by interacting and engaging closely with employees to identify any issues and provide valuable solutions. Chiefs of Staff take the information they gain from their day-to-day duties and relay any important details to executive members to keep them involved in the company’s operations. 

    They usually handle the internal and external communications with employees and clients through speeches, reports and newsletters. Chiefs of Staff are usually in charge of implementing and managing any organization-wide initiatives and programs. They’ll then communicate these decisions and efforts to executive staff members.

    Chief of Staff skills and qualifications

    A successful Chief of Staff will have certain prerequisite skills and qualifications, which include:

    • Communication: A Chief of Staff regularly works with team members of all levels, so strongly developed written and verbal communication skills are crucial. 
    • Leadership: The Chief of Staff acts as a leader, planning meetings and determining the needs of the business. The ability to lead in an effective and trustworthy way is important when working as a Chief of Staff.
    • Time management: The Chief of Staff is not only responsible for improving the efficiency of the business but managing the time of the executive leader. They use skills in organization and planning to prioritize tasks, set meetings and diffuse work conflict without bringing it to the attention of the executive leader.
    • Problem-solving: Whether it is conflict within the workplace or a problem with a vendor, customer or partner, it is the role of the Chief of Staff to take the necessary steps to overcome problems their organization faces.

    Chief of Staff salary expectations

     A Chief of Staff makes an average of $120,079 per year. Salary may depend on level of experience, education and the geographical location. 

    Chief of Staff education and training requirements

    While some Chief of Staff applicants have a bachelor’s degree, many hiring managers prefer at least a master’s degree. Candidates generally have a degree in business administration or in a related industry like finance, economics or logistics. Previous training, either through an educational program or in an executive role, is often expected of a Chief of Staff. Some Chiefs of Staff may also choose to pursue a certification either before or during employment.

    Chief of Staff Experience Requirements

    Because organizations often choose to hire a Chief of Staff to improve the daily operations of the company, a Chief of Staff is often expected to have previous experience. Some employers will choose a candidate with prior work experience in an executive role in their industry, whereas others may choose a candidate who has previous Chief of Staff experience in a different industry.

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    Frequently asked questions about Chiefs of Staff

     

    Who does the Chief of Staff report to?

    The Chief of Staff reports to certain members of the executive team. They may report to an individual executive member, which is usually the Chief Executive Officer (CEO). The CEO typically handles more big-picture items, working with the board of directors and other leadership members to make high-level company decisions. 

    Chiefs of Staff collaborate with employees to handle daily tasks on the CEO’s behalf. They report to the CEO regularly to tell them the decisions they’ve made, projects that have been implemented and any other important company information. The CEO also passes down important high-level business details for the CEO to relay to employees.

     

    Do Chiefs of Staff hold different responsibilities in different industries?

    Chiefs of Staff usually hold responsibilities depending on the position they’re working directly under. For instance, if they work directly for the CEO, they may complete more operational duties to help the company function properly. If the Chief of Staff works directly for the Chief Financial Officer (CFO), more of their responsibilities may focus on finances and building budgets. 

    Others can work for numerous executives at once, so it’s best that they have extensive knowledge of different aspects of how businesses function. They should also hold experience working in that specific industry to accurately and efficiently complete different tasks every day. 

     

    What makes a good Chief of Staff?

    An effective Chief of Staff must possess confidence to take initiative and make decisions each day that can impact the business’ daily operations. They must have extensive knowledge on how a business functions, so it’s best if they hold years of experience working in different departments within an office. 

    Chiefs of Staff regularly work directly with employees each day, implementing projects and delegating tasks. This means they should have strong communication and interpersonal abilities to regularly meet with employees to understand their skills, strengths and goals. They regularly present on new business strategies and updates, so experience giving speeches is beneficial for strong Chiefs of Staff as well. 

     

    What's the difference between a Chief of Staff and an Executive Assistant?

    Though they both assist and support high-level executives, most of an Executive Assistant’s tasks differ from the Chief of Staff. Most of the Executive Assistant’s duties involve completing clerical work, like taking calls, scheduling appointments and meetings and handling corporate documents. Chiefs of Staff may complete some clerical duties along with larger work items that help the company function and operate properly, while most Executive Assistants stick primarily with clerical tasks. 

    Many executive team members hire both a Chief of Staff and Executive Assistant to complete some of their many tasks. Others hire an employee to complete both their clerical and operational duties. This role can be referred to as a Chief Executive Assistant.

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