Contract Administrator Job Description: Top Duties and Qualifications

A Contract Administrator, or Contract Specialist, manages and reviews business contracts for financial agreements like company purchases, rental agreements, new hire contracts and business proposals. Their duties include negotiating contract terms and conditions with each party, analyzing potential risks involved with certain contract agreements and helping employees and leadership better understand the information outlined in the contracts.

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Contract Administrator duties and responsibilities

Day-to-day duties and responsibilities of the Contract Administrator may vary depending on the size and complexity of the project. Some general responsibilities in this role include:

  • Take sufficient steps to minimize project risks
  • Liaise with and support the Project Manager to ensure the project is executed safely and properly
  • Ensure compliance with the company’s work health and safety policies, standards and procedures
  • Prepare monthly project reports and make presentations at meetings
  • Support negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors
  • Assess and prepare claims from suppliers
  • Ensure project members use the contract correctly

Contract Administrator Job Description Examples:

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Contract Administrator

Sierra Air Conditioning is one of the largest Hvac contractors in Southern Nevada. We are looking for a Contract Administrator to join our team in Las Vegas, NV.

Responsibilities:

  • Data entry – loading job information into database and determining options

  • Reviewing and approving contracts

  • Researching and rectifying issues

  • Correcting pricing issues and following up with builders

  • Maintaining all pricing changes in database

  • Updating and maintaining information in database

  • Preparing Notice of Pre-Liens

  • Processing Building Permit Applications and scheduling inspections

  • Reviewing daily option changes

  • Creating payment schedules

    Required qualifications:

  • Attention to detail

  • Ability to multi-task

  • Comfortable working in a fast-paced environment

  • Ability to think quickly

  • Understand the estimating process

  • Good organizational skills

  • Proficient with Microsoft Office products

  • Dependable, strong work ethic

  • Ability to communicate well with all levels of employees within the company

    Benefits:

  • Competitive pay

  • 401(k) retirement savings plan with match

  • Medical and dental insurance

  • Life insurance, accidental death, and disability benefits

  • Paid time off and paid holidays

  • Family-oriented company who values employees

  • Employee lounge with arcade games, TV, and energy drinks

    Job Type: Full-time

    Salary: $50,000.00 to $65,000.00 /year

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • High stress tolerance -- thrives in a high-pressure Monday to Day shift
  • ×

    Contract Administrator

    A Crude Oil Marketing

  • company in the Galleria area is looking for a Contract Administrator. This position plays a critical role in assisting the Marketing Department in setting up contracts, buy/sell agreements and ensuring accuracy of pricing data.

    Duties:

    Set up and maintain lease information in AS400 including regulatory, priority delivery destination and Oildex Code.

    Write, amend and cancel purchase, sale, exchange and trade contracts based on internal format.

    Maintain contract database and ensure accuracy of pricing data, based on information provided by marketing staff.

    Distribute contract and lease information to various internal departments as needed/ requested.

    Use Drilling Info and state regulatory websites to verify lease information, clear severances and track available P8 volumes.

    Ensure that all contracts are signed or reviewed by appropriate GulfMark staff.

    Create Haul in Error contracts and work with counterparties to agree on volume and pricing.

    Communicate with field personnel to set up new leases, answer regulatory issues or clear severances.

    Field calls from customers regarding pricing, regulatory and new leases.

    Required Skills:

    Strong Microsoft Office skills, organized, self-motivated, ability to multi-task, self-motivated, strong written and verbal communication skills.

    Education Level:

    Associates Degree or higher preferred.

    Job Type: Full-time

    Experience:

  • Crude Oil Industry: 1 year (Preferred)

    Education:

  • Associate (Preferred)

    Work Location:

  • One location

    Benefits:

  • Health Dental Vision Retirement Monday to Friday
  • ×

    Contract Administrator

    Contracts Administrator

    Salary plus full benefits

    We are hiring Asap for this position (you will start working from home and then join the team in the office when the Corona-virus ordeal is over). You will stay in contact with others on the team via video conference & telephone

    My client IDology (a technology company) is looking for a responsible Contracts Administrator to join our team. Your main duties will be to assist the legal team in the administration, organization, preparation, negotiation, and review of various company contracts, including non-disclosure agreements, master services agreements, and amendments. A successful Contracts Administrator will demonstrate strong organizational skills, excellent grammar, and attention to detail along with the ability to manage multiple projects (including legal research). Our ideal candidate has previous experience with contracts administration, including data entry and establishing organized systems, and is familiar with legal requirements for contract drafting and contract reviews. Ultimately, you should ensure all contracts conform to applicable law and meet our company standards.

    Responsibilities

  • Prepare contracts regarding our software services

  • Support sales team in drafting contracts and seeing contracts through to full execution

  • Manage contracts database, reporting, and filing system and all requisite data entry

  • Oversee due diligence research of new customers

  • Assist legal team in the preparation of SOP(s) and implementation of new legal software

  • Assist attorneys with analyzing potential risks involved with specific contract terms

  • Stay up-to date with legislative changes and coordinate with the legal department as needed

  • Maintain organized system of physical and digital records

    Skills

  • Proven work experience as a Contract Administrator, Contract Manager, or relevant role

  • Knowledge of legal requirements involved with contracts

  • Excellent writing skills and grammar

  • Keen attention to detail, with an ability to spot errors

  • Strong analytical and organizational skills

  • Ability to work with varying seniority levels, including staff, managers and external partners

  • Bachelor's degree is required

    Job Type: Full-time

    Salary: $65,000.00 to $75,000.00 /hour

    Experience:

  • Contracts: 3 years (Required)

  • Legal Drafting: 3 years (Required)

    Education:

  • Bachelor's (Required)

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Work from home

  • Flexible schedule

  • Parental leave

  • Tuition reimbursement

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

  • Innovative -- prefers working in unconventional ways or on tasks that require Monday to No weekends
  • What does a Contract Administrator do?

    Contract Administrators handle all contracts for a company to ensure employees and executives understand the terms they agree to. They work with leadership and the human resources department to establish the company’s goals and ensure each contract meets these objectives and conforms to legislative requirements. 

    Contract Administrators aim to reduce costs and increase profits while complying with the law, so they work to ensure each contract follows those standards. They also stay updated on any legislative changes to make sure all contracts are compliant.

    Contract Administrator skills and qualifications

    A Contract Administrator should demonstrate high levels of integrity and accountability. Candidates interested in a Contract Administrator position should the following skills and qualifications:

    • Fundamental knowledge of construction techniques, building materials, standards and equipment
    • Ability to read, analyze and interpret legal documents, financial reports and technical documents
    • Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios
    • Basic understanding of purchasing and supply chain procedures
    • Proficiency in common office applications
    • Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law
    • Time management and problem-solving skills
    • Verbal and written communication skills

    Contract Administrator salary expectations

    The average salary for a Contract Administrator is $71,485 per year. This exact amount may vary depending on geographical location, experience level and education. Profit sharing compensation averages $3,000 per year. The typical tenure for this role is two to four years.

    Contract Administrator education and training

    Job seekers applying for the position of a Contract Administrator should have a bachelor’s degree in contract management, business management or related fields. Strong candidates usually have a professional certification through the National Contract Management Association, particularly the Certified Professional Contract Manager (CPCM) certification. Any other relevant certification is an added advantage.

    Contract Administrator experience requirements

    Applications should usually have at least 3 years of work experience as a Contract Manager or in another contracting role. Since this is an important position, the candidate should have experience working in construction sites or engineering projects. The candidate should also have experience in applying organizational standards when requesting and evaluating requests for proposals (RFPs). Candidates with experience working on mid-tier development projects (commercial or residential) over $5 million could be more competitive. 

    Job description samples for similar positions

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    Frequently asked questions about Contract Administrators

     

    What's the difference between a Contract Administrator and a Contract Manager?

    Though both of these positions hold similar responsibilities and some people use these job titles interchangeably, most companies hire Contract Administrators and Contract Managers to complete different tasks. Typically, Contract Administrators handle the planning and preparation of company contracts. They often review newly proposed contracts to determine if they’re the best option for the company to pursue. 

    Contract Managers work primarily with current contracts to determine if they should renew it and decide which updates to add to remain compliant. Larger companies with numerous contracts often hire both a Contract Manager and Administrator, while others may only hire one to handle the responsibilities of both roles. 

     

    Do Contract Administrators have different responsibilities in different industries?

    Contract Administrators usually hold similar responsibilities of reviewing contracts for each industry they work in, but some duties may vary depending on their work setting. Some Contract Administrators may work for the construction industry building contracts that state the workers can build in certain areas and are following city regulations.

    Other Contract Administrators work for sports teams, creating and negotiating terms for certain players to sign on to different teams. They can also work for the government, building contracts for certain grants the local, state or federal government gives or receives.  

     

    What makes a good Contract Administrator?

    Effective Contract Administrators have extensive knowledge of different legislative requirements and terms of use to keep their organization from any legal issues. They should also have strong attention to detail to catch any errors or potential issues in contracts that could lead to any company risks. 

    Since they’re often looking at legal contracts for hours at a time, good Contract Administrator candidates should have impressive focus. It’s also best if they have financial and budget-building experience, as their contract terms must fall within the company’s budget and reduce costs. 

     

    Who does a Contract Administrator report to?

    The person a Contract Administrator reports to usually depends on the company they work for. If they work in a larger office that deals with many contracts, they may work on a team of Contract Administrators who all report to the Contract Administrator Supervisor. 

    This individual usually oversees the contract creation and negotiation process and delegates different contracts to specific Contract Administrators. If they work for a smaller company, they may report directly to a senior-level employee like the Chief Executive Officer or Chief Financial Officer.

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