Data Entry Clerk Job Description: Top Duties and Qualifications

A Data Entry Clerk, or Copy Typist, inputs data into database systems and periodically creates reports based on the information. Their main duties include updating the company database, digitising physical records and preparing periodic reports.

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Data Entry Clerk duties and responsibilities

A Data Entry Clerk’s most important duties and responsibilities include:

  • Collecting information from customers and clients
  • Entering data into the central database
  • Cataloguing the data with appropriate tags for ease of reference
  • Transferring physical records into a digital filing system
  • Retrieving data as requested
  • Maintaining and updating the database system as necessary
  • Generating periodic reports
  • Evaluating and approving Purchase Orders (PO)s
  • Indexing and filing invoices 

Data Entry Clerk Job Description Examples:


Data Entry Clerk

NO calls about this position please.

Popmenu, LLC is looking for a Data Entry Specialist to take various documents, retype them, and format the information into our software. The ideal candidate is detail-oriented and fluent in English. This is a highly flexible position but we ask for a commitment of at least 10-15 hours a week.


  • Type and edit restaurant menu data

  • Checks data for accuracy and completeness


  • Fluent English skills

  • Must be located in the United States

  • Excellent spelling and grammar


  • Fully remote and flexible position

  • We ask for a 10-15hr/week time commitment and more hours will often be available if you are able to work more

    Who We Are:

    Popmenu is an early-stage startup SaaS in the restaurant/hospitality sector. We help restaurants take real-time control of their menu and turn it into an essential tool for attracting and engaging guests. Popmenu is helping drive the future of restaurant guest engagement by taking a revolutionary approach with its cloud-based, dynamic, interactive menu platform.

    Job Type: Contract

    Salary: $9.00 to $10.00 /hour


  • High school or equivalent (Preferred)


  • English (Required)

    Work authorization:

  • United States (Required)

    Application Question:

  • Will you be able to work a minimum of 10-15 hours a week?

    Contract Length:

  • Varies

    Contract Renewal:

  • Likely

    Full Time Opportunity:

  • No

    Work Location:

  • Fully Remote


  • Flexible schedule


  • Yes
  • ×

    Data Entry Clerk

    The Data Entry Clerk will assist in extracting data from one medium to enter into another, sometimes utilizing basic research tools. An internet connected computer is required. Work from home with flexible hours.


  • Receive and process invoices for payment and update invoice details accordingly

  • Accurately enter data into corresponding fields within various software programs

  • Identify and correct data entry errors using appropriate quality control methods

  • Perform related tasks like ordering office supplies and filing documents

  • Manage and organize records and files

  • Prepare relevant reports as needed

  • Provide general data entry support across many teams on an ad-hoc basis


  • High school diploma or general education degree (GED) required

  • 2 years of data entry experience or related office experience

  • Working knowledge of Microsoft Office

  • Strong computer skills

  • Ability to enter data into a computer quickly and accurately

  • Comfortable with office equipment including a computer, telelphone, scanner, calculator, and photocopier

  • Strong attention to detail

  • Ability to think analytically

    You Will Receive The Following Benefits

  • Medical & Dental Insurance

  • Health Savings Account (HSA)

  • 401(k)

  • Paid Sick Time Leave

  • Pre-tax Commuter Benefit

    Pike County Development makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, ancestry, medical condition, age, marital status, national origin, citizen status, political affiliation, union membership, genetic information, physical or mental disability, veteran status, denial of medical or family leave, pregnancy or pregnancy disability leave or any other protected group status as defined by federal, state or local law.

    Job Types: Full-time, Part-time, Temporary

    Salary: $12.00 to $15.00 /hour

    Work authorization:

  • United States (Preferred)

    Additional Compensation:

  • Tips

  • Commission

  • Bonuses

    Work Location:

  • Multiple locations

  • Fully Remote


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Signing bonus

  • Work from home

  • Flexible schedule

  • Professional development assistance

  • Tuition reimbursement

    This Job Is:

  • A job for which military experienced candidates are encouraged to Open to applicants under 18 years old, provided it is legally allowed for the job and location

  • Open to applicants who do not have a high school diploma/GED

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to A job for which people with disabilities are encouraged to Monday to Friday
  • ×

    Data Entry Clerk

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    What We Are Looking For:

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  • Must be authorized to work in the [website] [website] Citizen or Green Card holder)

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    Job Type: Full-time

    Salary: $40,000.00 to $55,000.00 /year


  • Associate (Required)

    Work authorization:

  • United States (Required)

    Work Location:

  • Multiple Job Is:

  • A job for which military experienced candidates are encouraged to A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to A job for which people with disabilities are encouraged to apply
  • What does a Data Entry Clerk do?

    A Data Entry Clerk enters information that is error-free into computer systems to create accessible records for future use. They collect data such as customer information and preferences. Data Entry Clerks are typically employed in supermarkets, banks, research facilities and more.

    In some cases, Data Entry Clerks may be involved in audio and video transcription. Data Entry Clerks may deal directly with customers. In other situations, they work with pre-collected information. Because they maintain an organisation’s data, they may work with their colleagues to provide information as requested.

    Data Entry Clerk skills and qualifications

    For a candidate to fulfil their responsibilities effectively as a Data Entry Clerk, they need to have the following prerequisite skills and qualifications:

    • Impeccable attention to detail
    • In-depth knowledge of database systems
    • Working knowledge of spreadsheets and other word processing tools
    • Tactile dexterity
    • Strong ability to work quickly and accurately
    • General administration skills
    • Excellent verbal and written communication skills
    • Great interpersonal and customer service skills

    Data Entry Clerk experience requirements

    Previous experience in data entry, office administration, secretarial or related roles is required for a Data Entry Clerk position. The candidate should have a minimum of one year’s experience in these areas through an internship or an apprenticeship. The role also requires a strong background in working with computers and dealing with large amounts of information.

    Other valuable experience includes familiarity with database systems and data entry techniques. Data Entry Clerks with over two years of experience usually qualify to work in a supervisory role and may also be suitable for more customer-facing responsibilities.

    Data Entry Clerk education and training requirements

    A Data Entry Clerk will need GCSEs in Math, English and Computer Science or a related subject that teaches computing skills.  A certificate in New Computer Literacy and Information Technology available in two levels is also acceptable.

    Other qualifications can include the European Computer Driving Licence, it offers eighteen modules across basic, intermediate and advanced levels. These modules include computer essentials, spreadsheets and word processing. Candidates with National Vocational Qualification (NVQs) in computer systems or that cover entry and retrieval of information is also considered.

    Data Entry Clerk salary expectations

    According to Indeed Salaries, a Data Entry Clerk can earn an average salary of £24,406 per year. Salary expectations vary based on experience, the type of industry and the location. It also depends on if the position is full-time or a contract role.

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    Data Entry Clerk job description FAQs

    What is the difference between a Data Entry Clerk and an Office Clerk?

    While a Data Entry Clerk is primarily concerned with uploading information into the organisation’s database and maintaining these records, an office clerk is responsible for more general administrative duties. They also work with filing systems but in addition, answer phones, deliver and sort through mail and do general office work.

    Who does a Data Entry Clerk report to?

    A Data Entry Clerk reports to a Data Manager or a Senior Data Analyst, depending on the organisation they work in.

    What makes a good Data Entry Clerk job description?

    A good Data Entry Clerk job description provides information that helps candidates determine whether their skills, work experience, education and values are a good fit for the vacancy. The job description should begin with an overview of the company including it’s vision, goals and objectives and a summary of the company culture.

    Also, provide a detailed outline of the tasks that the Data Entry Clerk needs to perform and include all the necessary educational and experience requirements. It’s advisable to mention a salary range, so that only interested candidates can apply.

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