Event Coordinator Job Description: Top Duties and Qualifications

An Event Coordinator, or Event Specialist, is responsible for overseeing particular tasks throughout the event planning process. Their duties include meeting with vendors at the venue location to help with set-up, running errands for supplies and decorations and working with staff to ensure the completion of a successful event.

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Event Coordinator Duties and Responsibilities

The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators have to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly. Here are the most essential duties and responsibilities:

  • Establishing and maintaining relationships with vendors and venues
  • Planning event details and aspects, including seating, dining and guests
  • Creating reliable financial reports and collecting payments on time
  • Remaining under budget with all costs
  • Managing events and addressing potential problems that may arise
  • Planning for potential scenarios that could impact the integrity of the event
  • Maintaining a working knowledge of the complex needs of a wide variety of events

Event Coordinator Job Description Examples:

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Event Coordinator

About US:

248 Concept Inc with its sub-company 248 Project LLC is an international company that organizes music festivals worldwide - with the help of local city partners. Since 2012, more than 200 music festivals have been successfully held in more than 20 countries worldwide - with well over 1 million guests! We have offices in several countries worldwide, incl. the United States.

We organize for example the original Holi Festival of Colours Tour since 2012 [website] as well as other open air festival tours.

WHO WE ARE Looking FOR:

We are looking for an independent Festival & Event Manage. Together we will build a new American company and successfully hold music festivals in and around the Tampa Bay area.

We have brilliant, successful festival concepts that we finally want to bring also to the US!

Application Procedure:

  • We need a complete CV with cover letter.

  • If we are interested, we will schedule a first telephone interview.

  • Over the following days we organize direct live video workshops in which we explain everything we have in mind.

  • As soon as we are sure together, we found the new company and the joint project begins.

    What YOU Need TO Bring Along:

  • A completed bachelors / masters degree is an advantage but not a requirement.

  • must be fluent in English

  • Willingness to travel internationally (our workshops sometimes take place in Florida or Europe)

  • Independent way of working and high motivation

  • A good understanding of business administration

  • Willingness to learn a lot and sometimes work long hours if necessary

  • We are looking for someone who thinks like a real entrepreneur!

    Summary:

  • Set up your own company together with us

  • We guide the entire route and are always at your side

  • Full-time job

  • The salary depends on success. With our concept, between 60,000 and 150,000 USD should be possible in the first year

  • Fair distribution of profits: 50/50 between us and you

    Apply NOW and become part of our Global 100 Challenge.

    More information at [website]

    We look forward to your application!

    Job Type: Full-time

    Salary: $60,000.00 to $120,000.00 /year

    Experience:

  • Events Management: 3 years (Preferred)

    License:

  • Driver's License (Required)

    Language:

  • English (Required)

    Additional Compensation:

  • Commission

  • Bonuses

    Benefits:

  • Work from home

  • Flexible schedule

  • Relocation assistance

    This Job Is Ideal for Someone Who Is:

  • People-oriented -- enjoys interacting with people and working on group projects

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity

    Schedule:

  • Other

    Company's website:

  • Yes
  • ×

    Event Coordinator

    Event planner position for the right people great salary fantastic crew travel a must place contact [phone number]

    Job Types: Full-time, Part-time, Temporary, Internship, Contract, Commission

    Salary: $80,000.00 to $120,000.00 /year

    Experience:

  • similar: 1 year (Preferred)

  • sales: 1 year (Preferred)

  • event coordination: 1 year (Preferred)

  • event planning: 1 year (Preferred)

  • marketing: 1 year (Preferred)

    Contract Length:

  • More than 1 year

  • Varies

    Contract Renewal:

  • Likely

    Commission Only:

  • No

    Additional Compensation:

  • Commission

  • Bonuses

    Work Location:

  • One location

  • Multiple locations

  • Fully Remote

  • On the road

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

    Hours per week:

  • 20-29

    Typical start time:

  • 11AM

    Typical end time:

  • 3PM

    This Job Is:

  • Open to applicants who do not have a high school diploma/GED

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • Open to applicants who do not have a college diploma

    Schedule:

  • Monday to Friday

  • Weekends Day Night Overtime
  • ×

    Event Coordinator

    We are looking for an events professional to devise and run imaginative events, competitions and original multimedia shows (both live audience and video) to inspire, excite and activate internal associates across the company and accelerate our innovation agenda.

    Responsibilities

    o Assist with concept design, planning, logistics and execution of on-site events, video and multimedia productions of the emerging technology group.

    o Assist with coordination of vendors and on-site production teams to put on live and filmed events

    o Devise and execute creative marketing and communications strategies to assist with events

    o Assist with development of both digital and print presentation and communications materials as part of ongoing campaigns

    Skills & Requirements

    o High energy, fun and creative. Self-starter, inspired by ideas but team oriented.

    o Experience with large scale live-events or other on-site activities, ranging from but not limited to: multi-day symposiums and conferences to lunch and learns and briefings, webinars, hackathons, competitive events

    o Strong organizational skills, goal and deadline oriented.

    o Strong communications skills. Able to articulate ideas easily, express self fluidly and capture others’ ideas even more easily. Good writing skill]

    o Experience with Office tools such as Powerpoint, Excel and Word

    o Experience with Photoshop a plus

    o An understanding of multimedia and AV equipment

  • and other event tech (apps, booth technology)
  • used for events.

    o A strong interest in emerging and disruptive technologies preferred

    Job Type: Full-time

    Salary: $25.00 to $35.00 /hour

    Experience:

  • Marketing Strategy: 2 years (Preferred)

  • Marketing Communications: 2 years (Preferred)

  • Event Coordination: 2 years (Preferred)

    Work authorization:

  • United States (Required)

    Benefits:

  • None

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Innovative -- innovative and risk-taking

  • Outcome-oriented -- results-focused with strong performance culture

    Schedule:

  • Monday to Friday

    Benefit Waiting period may Only full-time employees eligible

  • What Does an Event Coordinator Do?

    Event Coordinators typically work for event planning companies, venues, hotels and resorts or corporations. They use their problem-solving skills and determination to overcome challenges and ensure that events meet a client’s expectations. Their job is to provide a supportive role to the event planning team by contacting vendors, touring potential venue locations and helping with the set-up, execution and cleanup of an event. They may also create promotional videos and advertisements to spread awareness about commercial events to the public.

    Event Coordinator Skills and Qualifications

    In order to fulfill the aforementioned duties and responsibilities, an Event Coordinator must possess an extensive skill set and qualifications that work together to manage events efficiently. The following are the specific skills and qualifications required for any Event Coordinator to be successful.

    • Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job. Vendors and venues must be established, and an entire staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests expect.
    • Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.
    • Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.
    • Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.

    Event Coordinator Salary Expectations

    The average salary for an Event Coordinator is $15.75 per hour. However, salary can vary widely depending on the Event Coordinator’s experience level.

    Event Coordinator Education and Training Requirements

    Event Coordinator positions don’t necessarily require any education beyond a high school diploma provided one has relevant experience in a similar field or direct experience as an Event Coordinator. Even so, a bachelor’s degree in event planning or marketing is preferred, as this education can provide helpful, applicable knowledge in managing the costs and logistics of an event.

    Event Coordinator Experience Requirements

    Getting started as an Event Coordinator requires little experience outside of team management, but the more experience one has, the higher the salary they’re likely to get from the job. Basic experience with communicating and working as part of a team are also necessary since that’s the foundation for virtually all of an Event Coordinator’s responsibilities.

    Job Description Samples for Similar Positions

    With this job description in mind, you’ll be in a better position to craft one of your own for the position you’re hiring for. If your position leans a bit more in a different direction, however, these related job description samples may serve you better.

    Frequently asked questions about Event Coordinators

     

    What is the difference between an Event Coordinator and an Event Planner?

    Although the event planning industry sometimes uses the titles Event Coordinator and Event Planner interchangeably, there are differences between the two and how they contribute to the event planning process. The main difference is that Event Planners hold a more senior position, while Event Coordinators typically provide a supportive role as they oversee more specific tasks. 

    An example of this would be an Event Coordinator creating place cards for guests and arranging them in the correct order on the reception tables. Meanwhile, the Event Planner oversees the entire set-up process to ensure the correctness of lighting, decorations and seating placements.

     

    What makes a good Event Coordinator?

    A good Event Coordinator is someone who uses their attention to detail and their organization tactics to ensure that an event meets and exceeds a client’s expectations. They also can find quality vendors and venue locations while staying within a client’s desired budget. They do this by negotiating price points and working with clients to find compromises that add value to their event. A good Event Coordinator should also have a range of skills that enable them to complete tasks that would cost more money to hire out like hanging light fixtures and creating event posters.

     

    What are the daily duties of an Event Coordinator?

    On a typical day, an Event Coordinator participates in staff meetings with Event Planners and other roles. They receive a set of tasks to complete for one or more clients and have the opportunity to ask questions or address potential event conflicts. Throughout the day, they run errands to pick up event supplies like table cloths, party favors and other items to store at the office up until the day of the event. 

    They also go to venue locations to meet with venue staff and discuss event packages, fees and limitations to the layout of the event space. Back at the office, they take phone calls from clients and participate in in-person meetings with clients and Event Planners.

     

    What should you look for in an Event Coordinator resume?

    An Event Coordinator resume should highlight an individual’s work experience and the qualifications that make them a perfect candidate for the job. It would help if you looked for any relevant job positions as an Event Coordinator, Event Specialist or Event Planning Assistant. Depending on your requirements for the role, an internship working with an event planning company and a relative degree in either marketing, event planning or communications may also demonstrate their capabilities.

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