Executive Secretary Job Description: Top Duties and Qualifications

An Executive Secretary, or an Executive Assistant, conducts several support tasks for an individual or a group of managers. These tasks may revolve around diary management, event planning and office administration.

 

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Executive Secretary duties and responsibilities

The duties and responsibilities that an Executive Secretary mainly include:

  • Handling enquiries and screening telephone calls
  • Organising a manager’s diary and making appointments
  • Arranging meetings
  • Taking notes at meetings
  • Organising and maintaining office systems
  • Securing travel arrangements when necessary
  • Attending to company clients and visitors

 

Executive Secretary Job Description Examples:

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Executive Secretary

Being able to understand and file change orders for construction jobs

excellent computer skills

Job Type: Part-time

Salary: $16.00 to $20.00 /hour

Experience:

  • executive secretary: 1 year (Preferred)

  • secretarial: 1 year (Preferred)

    Language:

  • English (Preferred)

    Work authorization:

  • United States (Required)

    Work Location:

  • One location

    Benefits:

  • Work from home

    Hours per week:

  • 20-29

    Typical start time:

  • 6AM

    Typical end time:

  • 2PM

    This Job Is:

  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • Open to applicants who do not have a college diploma

    Schedule:

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may Yes
  • ×

    Executive Secretary

    Position Summary: Join an experienced team of dedicated municipal employees!

    The City of Mount Clemens is seeking a Confidential Executive Secretary

  • to coordinate the administrative tasks of the City Manager’s Office. In this position, you will be responsible for providing top notch customer service to the residents, fellow employees, business owners and the general public. Twice a month, you will prepare the agenda packet of items for the City Commission to discuss. You will also compose correspondence, coordinate appointments and conferences and maintain the City’s social media presence. Because of the sensitive nature of the information you may be exposed to, confidentiality is warranted. These items are just a sample of the projects you may be asked to assist with, so you may perform other duties as assigned.

    Qualifications:

    1. Minimum of five years of increasingly responsible related experience, or any equivalent combination of related education and experience

    2. Skilled in computer use with strong knowledge of Windows, MS Office, and Adobe Acrobat Pro. BS&A knowledge preferred.

    3. Excellent computer skills required. Experienced in modern office equipment

    4. Ability to work independently with little or no supervision

    5. Must possess excellent public relations and customer service skills. Must possess the ability to work effectively and professionally with the public and other employees

    6. Must possess the ability to maintain a high degree of accuracy and attention to detail; maintain a high level of confidentiality; work with frequent interruptions and have good follow through skills. Must possess strong organizational and time management skills.

    7. Good communication skills both verbally and in writing are required. Must possess the ability to follow written and verbal instructions

    8. Must have the ability to maintain an accurate and complete filing system

    Application 4:30 [website] on Friday, April 17, 2020

    Deadline:

    Application Employment applications are available electronically from City of Mount Clemens

    Procedure: website [website] Click on the Job Opportunities link on the home page.

    AN Equal Opportunity Employer M/F/D/V [website] 03/27/20

    Job Type: Full-time

    Salary: $40,000.00 to $45,000.00 /year

    Experience:

  • relevant: 5 years (Required)

    Education:

  • High school or equivalent (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Typical start time:

  • 8AM

    Typical end time:

  • 5PM

    Schedule:

  • Monday to No
  • ×

    Executive Secretary

    Our Company is a Retail Commerce network that focuses on representing manufactures in helping them distribute and sell their products into various retail chains and retail networks. We are looking for motivated and talented individuals to work for our Chicagoland offices.

    The Job would be during normal business hours Monday - Friday and sometimes on weekends when needed.

    Job Description

    Assisting our senior management and ownership group with any and all administrative and operation tasks needed.

  • General secretarial office duties

  • Answering Phones

  • Scheduling meetings

  • Coordinating Logistics

  • Sending and responding to emails

  • General office and receptionist duties

  • Assisting the CEO as an executive and personal assistant

    Competitive Pay and Flexible schedule options

    Job Types: Full-time, Part-time

    Salary: $24,753.00 to $50,762.00 /year

    Additional Compensation:

  • Bonuses

  • Other forms

    Work Location:

  • One location

  • Multiple locations

    Benefits:

  • Flexible schedule

    Typical start end 5PM

  • What does an Executive Secretary do?

    An Executive Secretary helps ensure that an office’s daily operations run smoothly. They manage office communications on behalf of their managers. An Executive Secretary may be asked to arrange meetings between a company and its clients.

     

    Executive Secretary skills and qualifications

    A successful Executive Secretary candidate  will have various prerequisite skills and qualifications that include:

    • Good verbal and written skills applied through all channels of communications
    • Active listening and record keeping skills
    • Computer and software competencies in the Microsoft Office Suite or other word processors
    • Multitasking skills
    • Knowledge of organising an office’s filing system
    • Scheduling skills

     

    Executive Secretary experience requirements

    An employer may prefer an Executive Secretary candidate with several years of experience, at least with two years of relevant work experience. Ideally, the candidate should work in the same industry as the advertsied postion is in. The candidate’s history should show in detail, how they’ve applied their skills in real working conditions. Employers will also consider a candidate who has experience working as a Secretary or Administrator. It’s also advisable to verify a candidate’s previous work experience through refrences from their previous employers. 

     

    Executive Secretary education and training requirements

    An Executive Secretary has a Level 2 Certificate in Business Support and a Level 3 Diploma in Business Administration. Some have two General Certificates of Secondary Education (GCSEs) at grades 9 to 3 for a Level 2 course. Others hold a minimum of four GCSEs at grades 9 to 4 for a Level 3 course. Executive Secretaries also complete apprenticeship programs in business administration. Candidates who have previously served as a Secretary or Administrator must complete training to progress into an Executive Secretary.

     

    Executive Secretary salary expectations

    According to Indeed Salaries, the average salary for an Executive Secretary is £23,461 per year. The starting salary of a successful Executive Secretary varies depending on the candidate’s work experience, the location of the position and the specific company.

     

    Job description samples for similar positions

    It’s possible that an Executive Secretary is not quite what you were looking for. If that’s the case, you may wish to explore other related positions such as:

     

    Executive Secretary job description FAQs

     

    What qualities make a good Executive Secretary?

    An ideal Executive Secretary is able to anticipate a manager’s needs. They are highly resourceful and adaptable. They are able to quickly and effectively take action when an unexpected situation arises. An Executive Secretary must also show strong organisational skills and be able to efficiently keep track of all company records. Executive Secretaries are expected to be good team players. They are able to work well with other Executive Secretaries and company employees.

     

    Who does an Executive Secretary report to?

    Since they typically work directly for a specific member of upper management, many Executive Secretaries report directly to a Chief Executive Officer (CEO), Chief Operating Officer (COO) or Chief Financial Officer (CFO). Regardless of the type of upper executive that an Executive Secretary reports to, their job requirements remain the same.

     

    What is the difference between an Executive Secretary and a Secretary?

    Typically, an Executive Secretary reports to a single manager or executive of a company. In some cases, a company may also assign one Executive Secretary to an entire department or group of managers. In contrast, a Secretary is expected to provide administrative support to the entire organisation. They may be asked to update records on the company’s IT systems. They are also expected to serve as the first point of contact for the company’s guests and clients.

    However, there are company events where an Executive Secretary would work in cooperation with the company Secretary.

     

    How can you make your Executive Secretary job description stand out?

    A good Executive Secretary job description clearly states all of your job requirements in a detailed manner. This will help a candidate determine the workload and work hours. The job description should specifiy if the any flexible-work hours available such as short days, job share or part-time work.  Any company perks should also be stated such as discounts in retail stores and local restaurants, or any company facilities. The job description should indicate if the hired candidate qualifies for bonuses or leave based on their performance.

    Job Description Examples

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