Expeditor Job Description: Top Duties and Qualifications

An Expeditor, or Operations Facilitator, is responsible for ensuring that a business has the supplies and inventory it needs to function according to schedule. Their duties include communicating with suppliers about the status of supplies, problem-solving to reduce the impact of late shipments and submitting purchase orders to vendors. 

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Expeditor duties and responsibilities

An Expeditor helps enhance the efficiency of business processes, particularly the delivery of supplies. They often have the following duties and responsibilities: 

  • Work with different heads of department to monitor inventory levels, assess supply vendors and ensure delivered supplies meet quality standards.
  • Contact vendors, place orders, verify supplies, manage supply requisition and communicate with suppliers to determine expected delivery dates and inform Project Managers of potential delays.
  • Maintain production schedules for ongoing projects, assign materials and Crew Members to reduce cost, boost productivity and prevent delays that can affect delivery.
  • Ensure interdepartmental communication for improved coordination of productive operations.
  • Monitor project delivery timelines, check work quality against company requirements and specifications and ensure compliance with regulations.
  • Collaborate with Project Managers for updates on delivery timelines.
  • Compile, record and report project performance and progress to management and key stakeholders.

Expeditor Job Description Examples:

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Expeditor

What Materials Management contributes to Cardinal Health

Materials Management is responsible for the management of material inventory levels to ensure that raw material components and manufactured products are available when needed to satisfy the plant and customer requirements. Responsibilities include the planning and procurement of material components to minimize obsolescence and overstock situations while achieving maximum customer service levels

Shifts:

Thursday – Sunday 11:00am – 9:30pm (Full Time)

Wednesday – Saturday 5:00am – 3:30pm (Full Time)

Sunday – Thursday 9:00pm – 5:30am (Part Time)

Pay: $15.00 + $0.80 shift dif

Location: Cleveland Clinic Main Campus, 2035 East 86th Street

Qualifications

  • Good written communication skills

  • 1-2 years experience

  • Proficient in Microsoft office preferred

    What is expected of you and others at this level

  • Applies acquired knowledge and skills to complete standard tasks

  • Readily learns and applies new information and methods to work in assigned area

  • Maintains appropriate licenses, training and certifications

  • Works on routine assignments that require some problem resolution

  • Works within clearly defined standard operating procedures and/or scientific methods

  • Adheres to all quality guidelines

  • Works under moderate degree of supervision

  • Work typically involves regular review of output by work lead or supervisor

  • Refers complex unusual problems to supervisor

    Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

    Job Types: Full-time, Part-time

    Salary: $15.00 to $15.80 /hour

    Education:

  • High school or equivalent (Required)

    Location:

  • Cleveland, OH 44106 (Required)

    Work authorization:

  • United States (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Parental leave

  • Tuition reimbursement

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks - learn more at [website]

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to apply

  • Open to applicants who do not have a college diploma

  • A job for which people with disabilities are encouraged to apply

    Schedule:

  • Monday to Friday

  • Weekends required

  • Holidays required

  • Day Night Overnight Other
  • ×

    Expeditor

    Ability to support customer requirements, as well as accurately track all orders to ensure on-time delivery and production efficiency. Responsible for providing technical and/or parts availability support (using an MRP system). Will assist company personnel in resolving technical parts problems and identifying location and status of product. Will assist planning supervisor with data entry and other administrative tasks and daily activities; and have the ability to step into the planning role when needed.

    Duties include accurately responding to inquiries on parts ordered and shipment status, providing stock availability, assisting with the identification and applications used to complete production. Knowledge of/learn company part numbers and processes, and maintain documentation to correctly and efficiently respond to inquiries, and resolve customer relations concerns regarding parts availability. Assist management in resolving concerns with shipment, shortages, customer inquiries, and cancellation of orders. Other duties as described by management.

    Job Type: Full-time

    Salary: $19.00 to $25.00 /hour

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Flexible schedule

  • Relocation assistance

  • Professional development assistance

    Schedule:

  • 10 hour shift

    Company's website:

  • Waiting period may apply
  • ×

    Expeditor

    The Material Expeditor (ME) is responsible to coordinate and expedite the flow of Hazardous Material (HM).

    In addition to the general requirements above, Material Expeditor tasks include, but are not limited to the following:

  • Ensure compliance of all safety procedures and protocols including use of PPE, buddy care, etc.

  • Retain expertise of, and demand compliance with contract Standard Operating Procedures and process instructions.

  • Maintain expert knowledge of the contract requirements as they apply to hazardous materials management, inventory, delivery, and POS transactions.

  • Expedite the flow of all Hazardous Materials to storage sheds and assist with flow of consumables in accordance with customer priorities and required delivery dates.

  • Ensure that the hazardous materials is the type needed before it is issued or delivered.

  • Lead inventory team in performing inventory of contractor-owned hazardous materials.

  • Transport hazardous materials as directed.

  • Inspect, print and apply generated labels for each item of hazardous materials, as needed.

  • Palletize and/or stage hazardous materials for transport to the assigned storage/ as directed ensuring material is properly loaded and secured.

  • Maintain proper hazardous materials segregation based on Hazard Compatibility Code (HCC).

  • Ensure compliance with all required Personal Protective Equipment (PPE) at all times.

  • Maintain exceptional working knowledge of Hazardous Material Information Database System and Cmis including but not limited to: computer navigation and applicable work-related applications, report generation [website] inventory management, status of orders, materials in storage.

  • Develop and produce required reports.

  • Operate and maintain Material Handling Equipment including motor vehicles, motorized scooters, golf-carts, forklifts, electric and manual pallet jacks, shrink wrap machine, and/or burden carriers as assigned.

  • Company employees shall abide by and enforce Company rules, policies and SOPs.

  • Other duties as assigned. May be temporarily assigned to other duties as necessary to meet contract requirements.

    Qualification Requirements

  • Must be a citizen of the United States.

  • Must maintain a valid state driver’s license and clean driving record at all times.

  • Must pass criminal and financial background check and drug screening prior to hire and must be able to pass and sustain the DLA PSI background check criteria during the entire duration of their employment.

  • High School Diploma or an equivalent and a minimum of one year experience in controlling and managing, distributing and storing hazardous materials.

  • Must maintain excellent physical condition and be able to lift a minimum of 60 lbs unassisted.

  • Required to provide and wear Osha-compliant and serviceable protective footwear at all times.

  • Must possess acceptable computer operations and database entry skills.

  • Must possess acceptable interpersonal, organization, communication, and customer service skills.

  • Must present a neat and professional appearance consistent with the workplace environment.

    Job Type: Full-time

    Experience:

  • hazardous material: 1 year (Preferred)

  • warehouse: 2 years (Preferred)

    Work Location:

  • Multiple locations

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Tuition reimbursement

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

    Company's

  • What does an Expeditor do?

    Expeditors work in several fields including food service, manufacturing, logistics and wholesale distribution to oversee the distribution of goods. They track all steps of the supply chain and direct colleagues on where to send supplies or product orders. Expeditors act as a liaison between various departments and company suppliers, directing packages to the right location and arranging for timed deliveries. They assess transportation infrastructure and make suggestions on how to improve efficiency and meet inventory and supply demands. The role of an Expeditor is to track the distribution process and provide a guarantee that workflows will be completed on time.

    Expeditor skills and qualifications 

    A successful Expeditor candidate will have various prerequisite skills and qualifications needed to do their job effectively, which can include:

    • Excellent written and verbal communication skills
    • Teamwork skills
    • Attention to detail 
    • Ability to stand for long periods of time
    • Math and analytical skills
    • Proficiency in spreadsheet software, inventory management tools and accounting applications
    • Excellent time management skills 

    Expeditor salary expectations

    An Expeditor makes an average of $16.05 per hour. This pay rate may depend on a candidate’s education, level of experience and geographical location.

    Expeditor education and training requirements

    While some employers will hire Expeditors with a high school diploma, most require candidates to have at least an associate or bachelor’s degree. Employers may also be looking for candidates who have earned technical certifications that better prepare them for the responsibilities of the role. Many employers provide extensive on-the-job training to familiarize their Expeditors with the company’s procedures and regulations. 

    Expeditor experience requirements

    Entry-level Expeditors typically have up to 2 years of experience in distribution or a similar field through part-time or internship positions. Successful Expeditors must be able to maintain work and production schedules. They will be knowledgeable in inventory management, know how to place and track orders, measure inventory levels and inspect supplies for quality and accuracy. Their work involves working with office equipment, so the ideal candidate will have experience with the use of common office machines. 

    Job description sample for similar positions

    If the Expeditor job description doesn’t meet your needs, see our job description sample for a similar role: 

    Frequently asked questions about Expeditors

    What is the difference between an Expeditor and a Project Coordinator?

    Expeditors are solely focused on ensuring the fulfillment of product shipments and supply orders, while Project Coordinators make decisions about how orders will be filled. Expeditors may report to Project Coordinators, who then make adjustments to the supply chain based on their feedback. Expeditors are mainly in charge of communicating with people at different stages of a project so they can alert the Project Coordinator or Project Manager if something goes wrong or the operations timeline changes.

     

    What are the different types of Expeditor?

    Some large companies have multiple Expeditors to handle different parts of the company workflow, including Purchasing Expeditors, Shipping Expeditors, Production Expeditors and Quality Assurance Expeditors. Area-specific Expeditors solely work with one part of the company’s operations and may collaborate with other Expeditors to meet a company-wide schedule. Most expeditors direct and shipments, but Expeditors in the food service industry work in the kitchen and determine priorities in cooking and delivering food in real time.

     

    What are the daily duties of an Expeditor?

    On a typical day, Expeditors keep a meticulous record of what goods have already been ordered and what shipments still need to be placed. They track estimated arrival dates for shipments and note the cause of any changes or delays. They make phone calls and send emails to confirm the status of important shipments. Expeditors inspect shipments upon arrival and count products to perform basic quality assessments before moving to the next step in the supply chain. They use customer service skills to maintain a friendly professional relationship with suppliers and distributors to ensure their business is valued as a priority.

     

    What are the characteristics of a good Expeditor?

    Good Expeditors are excellent at organizing and planning. They have the ability to visualize the different moving parts involved in completing a project and communicate with key roles to ensure everything comes together cohesively. Successful Expeditors are systematic in their approach to solving problems and carefully record all of the relevant details of a shipment, including when and how they communicated with vendors and representatives.

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