Facilities Manager Job Description: Top Duties and Qualifications

A Facilities Manager, or Maintenance Manager, maintains and oversees a company’s grounds, buildings and equipment to ensure that a workspace is safe and functional. Their duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating renovations and updates.

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Facilities Manager duties and responsibilities

A Facilities Manager performs many maintenance, safety and management tasks that promote a clean and safe working environment for the building’s employees, including:

  • Delegating cleaning and maintenance tasks to team members
  • Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
  • Performing routine maintenance on facilities and making repairs as needed
  • Scheduling routine inspections and emergency repairs with outside vendors
  • Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
  • Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders
  • Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
  • Preparing facilities for changing weather conditions
  • Collaborating with building owners and upper management on budgeting for facilities needs

Facilities Manager Job Description Examples:

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Facilities Manager

Only Apply IF Interested IN Relocating Overseas

True North is seeking a dependable facilities manager to manage day-to-day operations at a facility overseas. Candidate must be more comfortable with technology than the typical end user of most technical products and be a “handy man” type. The person should also be an experienced international traveler, and if they have lived overseas in more austere/restrictive environments before that is a definite plus. Someone who has a property management or building maintenance background, and/or a specific trade such as a carpenter, electrician, Hvac, computers, etc., is preferred. Candidates who are proficient with computers, software and/or technology will also be considered.

International Locations:

  • Middle East, North Africa, Southeast Asia (non-war zone)

    Requirements:

  • High School Degree with a trade/licensed profession preferred, secondary education a plus

  • Experience with facility/property/office management or maintenance

  • Multilingual with a level 3 English language ability.

  • Willing to relocate to Middle East, North Africa, Southeast Asia (non-war zone)

  • Willing to travel

    Experience:

  • 10+ years

    Qualifications:

  • Experience with real estate development, management or construction preferred

  • Ability to effectively manage day-to-day operations at a facility, office or property

  • Technically savvy beyond an average end user

  • Must be willing to be hands-on when necessary

  • Ability to follow instructions and consistently follow up on tasks

  • Must be capable of working independently, multi-tasking, appreciate efficiency and be highly adaptable

  • Must have a calm demeanor, be discreet and willing to receive constructive feedback

  • Must be a team-oriented person who is also comfortable working alone for long periods of time

    Compensation:

    Overseas Expat package to include:

  • Competitive Salary

  • Housing Allowance

  • Dependent Education Allowance

  • Health and Life Insurances

  • Travel Stipend

    Job Type: Full-time

    Experience:

  • Facilities Management: 10 years (Required)

  • international work: 5 years (Required)

  • Maintenance: 10 years Multiple locations
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    Facilities Manager

    Great Job for a stay at home mom or dad with kids in school.

    Duties include but not limited to:

    Management of the Property- Supervise the day to day facility business and customer needs.

    I'm looking for an Honest Person - A Background Check will be performed.

    I'm looking for a Hard Worker - Someone who consistently shows up to work every day and on time.

    I take care of my employees- If they are honest and hard working, I'll take care of you!

    Hours: Monday-Friday 9am-2pm, Saturday 9am-12pm (30 hours/ week), Most Holidays off.

    Answer Phone & provide information (Determine customer needs and help as best as possible)

    - Be a problem solver

    Social Media Posting and Marketing

    Call Customers- for payment collection

    Collect Payments

    Take Deposits to bank.

    Fill out Contracts for new Customers

    Light Weed Spraying

    Keep Property Clean

    Order Office Supplies

    Sweep out/ clean units

    Job Type: Part-time

    Salary: $10.00 /hour

    Experience:

  • Customer Services: 5 years Good Communication: 5 years Management: 5 years (Required)
  • ×

    Facilities Manager

    With our inception in 2004, Hallandale Pharmacy’s growth has been propelled by the increase in demands of custom medications. While quality is the foundation of our practice, our service to our patients and providers, drives our mission. We regard our relationships with our trusted practitioners as a partnership.

    Manager Job Responsibilities:

  • Accomplishes department objectives by managing staff; planning and evaluating department activities.

  • Maintains staff by recruiting, selecting, orienting, and training employees.

  • Ensures a safe, secure, and legal work environment.

  • Develops personal growth opportunities.

  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results.

  • Coaches, counsels, and disciplines employees.

  • Develops, coordinates, and enforces systems, policies, procedures, and productivity standards.

  • Establishes strategic goals by gathering pertinent business, financial, service, and operations information.

  • Defines objectives, identifies and evaluates trends and options, chooses a course of action, and evaluates outcomes.

  • Accomplishes financial objectives by forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.

  • Maintains quality service by enforcing quality and customer service standards, analyzing and resolving quality and customer service problems, and recommending system improvements.

  • Contributes to team effort by accomplishing related results as needed.

    Manager Qualifications / Skills:

  • Performance management

  • Project management

  • Coaching

  • Supervision

  • Quality management

  • Results driven

  • Developing budgets

  • Developing standards

  • Foster teamwork

  • Handles pressure

  • Giving feedback

    Knowledge, Skills and Abilities

  • Ability to cope with varied levels of workload and multiple tasks

  • Must be able to work in a fast-paced and changing environment

  • Accurate data entry skills

  • Strong time management and organizational skills

  • Excellent communication skills, both orally and in writing

  • Willingness to be a team player and promote a positive team environment

  • Excellent attention to detail

  • Flexible and proactive to meet company needs

  • Self motivated and able to work independently

  • Strong interpersonal and people skills

  • Able to read, write, and speak English fluently

    Experience and Education

  • Bachelors or Higher

  • One year of pharmacy experience or healthcare related experience preferred

  • Experience in Microsoft Office (Word, Excel, etc)

    Benefits

  • Health/Dental/Vision

  • Paid Time Off (PTO)

  • Paid Holidays

  • Potential for career growth within an expanding team and organization

    Job Type: Full-time

    Job Type: Full-time

    Salary: $66,000.00 to $76,000.00 /year

    Experience:

  • quality oversight: 1 year (Preferred)

  • supervisory: 5 years (Preferred)

  • Pharmacy: 1 year (Preferred)

    Education:

  • Bachelor's (Preferred)

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Relocation assistance

    Schedule:

  • Monday to Weekends Overtime
  • What does a Facilities Manager do?

    Facilities Managers work for property management companies and independent businesses that own their own property to inspect and maintain electrical, plumbing, air conditioning and landscaping on the premises. They collaborate with building inhabitants to set safety protocols, supervise security staff and technology, schedule routine maintenance, plan new projects and perform emergency repairs. Facilities Managers schedule daily janitorial services to keep the building’s interior attractive and hygienic. They assess the costs of maintaining workspaces, make recommendations for becoming more efficient and may assist in relocating businesses to a new office space that better meets their needs.

    Facilities Manager skills and qualifications

    A Facilities Manager uses many soft skills and industry knowledge to maintain the commercial properties they oversee, including:

    • Advanced mechanical skills and knowledge of plumbing, HVAC and other building systems
    • Proficiency with repair tools and techniques
    • Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members
    • Great time management, organization and prioritization abilities
    • Keen attention to detail and efficient problem-solving skills
    • Ability to lift heavy equipment and comfortable standing or walking for long periods of time

    Facilities Manager salary expectations

    A Facilities Manager makes an average of $64,160 per year. Salary may depend on level of education, experience and geographical location.

    Facilities Manager education and training requirements

    Facilities Manager candidates likely have at least a high school diploma or GED and many years of on-the-job training from previous roles in the industry. Some candidates may have completed facilities management coursework in a technical or trade school, such as HVAC or plumbing. Other candidates may have an associate or bachelor’s degree in facilities management or an engineering field. There may be some candidates with master’s level education in facilities management technology. All education programs provide candidates with practical training in project management, communication, sustainability and operations management.

    Facilities Manager experience requirements

    As a managerial position, candidates should have many years of experience in building maintenance roles. Some candidates may have a background in plumbing, HVAC, general repair or professional/industrial cleaning. Previous leadership experience is also beneficial. Other candidates may have already served as a Facilities Manager or equivalent role and can more easily transition into this new position. Some on-the-job training may be required to get new hires acquainted with the spaces and staff they’ll oversee.

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    Frequently asked questions about Facilities Managers

     

    What is the difference between a Facilities Manager and a Property Manager?

    A Facilities Manager focuses on the upkeep of a building and the surrounding area, while a Property Manager mainly acts as an intermediary between a property owner and the tenants renting their space. Facilities Managers work towards making sure a building is hospitable for the people using it, while Property Managers are in charge of recruiting tenants, collecting rent and promoting the interests of the building owner. Facilities Managers respond to the day-to-day maintenance of a building’s fixtures and may work alongside a Property Manager to increase or preserve the real estate value of a building.

     

    What at the qualities of a good Facilities Manager?

    Good Facilities Managers are very perceptive of their surroundings and can identify the aspects of a company’s facilities that need immediate attention and which should be serviced soon. They listen to the needs of a building’s occupants and complete their work with their comfort and convenience in mind. Successful Facilities Managers have a strong sense of urgency and don’t put off tasks, instead taking the initiative to resolve them as quickly as possible. They are excellent at delegating tasks to others and scheduling multiple types of services according to the business’ operations budget.

     

    Who does a Facilities Manager report to?

    At small businesses, Facilities Managers usually report directly to a business owner, who they collaborate with to build systems for reporting and responding to building issues. At large companies, Facilities Managers may work directly under an Operations Director or General Manager who provides instruction on approved service providers and expected project completion timelines.

     

    What are the daily duties of a Facilities Manager?

    On a typical day, a Facilities Manager surveys a business property and determines priorities for improving or maintaining the safety and security of the space. They might perform light maintenance themselves or call local tradespeople to schedule services, then inspect their work to ensure it meets environmental and health regulations. Facilities Managers review support tickets for issues inside the building and send updates to the business owner about upcoming repairs and refurbishments. They produce reports and write recommendations on how to configure the building efficiently.

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