What does a File Clerk do?
Filing Clerks are employed by companies to make sure their documents are properly stored and organized for employees to easily retrieve for later use. They typically create a filing system and organize documents in orders like chronological, alphabetical, subject matter or numerical.
File Clerks may be given hard copies of files, which they’re responsible for converting into a digital file and then returning the original document back to the owner. If they’re missing other important documents, they may need to request them from the necessary locations. They may also destroy or archive any files that are outdated if granted permission or instruction by their supervisor. Some File Clerks are also responsible for completing light clerical duties as well, like sending emails, making phone calls and greeting office visitors.
File Clerk skills and qualifications
File Clerks use a variety of soft skills to provide the most comprehensive administrative and organizational support they can, including::
- Effective verbal and written communication skills
- Good active listening skills
- Proficiency with computers, software and databases
- High typing speed and accuracy
- Great time management, prioritization and multitasking abilities
- Problem-solving and decision-making abilities
- Very keen attention to detail
- Discipline and focus
File Clerk salary expectations
File Clerks make an average of $13.62 per hour. Pay rate may depend on level of education, experience and geographical location.
File Clerk education and training requirements
File Clerk candidates are likely to have a high school diploma or GED, which typically provides candidates the soft skills and basic computer skills needed to be successful in the role. For more specialized roles or those in specific industries, such as health care or finance, previous coursework in those disciplines may be beneficial. For instance, some candidates may have completed courses from a community college or technical school in health care information management or business administration. Previous training with computers, word processing software, digital organization and database management may also be relevant.
File Clerk experience requirements
Some File Clerk candidates may have only completed the minimum education requirements, while other candidates may have previous administrative support experience. Some roles may include Clerk, Receptionist or Administrative Assistant. For roles with more complex tasks, candidates with directly relevant experience in previous File Clerk positions may be required. For those in specific industries, like health care or accounting, previous experience working in that industry may also be beneficial.
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