Fleet Manager Job Description: Top Duties and Qualifications

A Fleet Manager, or Fleet Maintenance Supervisor, is responsible for leading a team of Drivers to transport company goods efficiently. Their duties include creating work schedules and transportation routes for Drivers to pick up and deliver goods to the correct location, managing a budget for vehicle repairs and replacements and ensuring Driver candidates receive proper training to uphold safe driving standards.

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Fleet Manager duties and responsibilities

A Fleet Manager performs many organizational and management tasks to monitor, maintain and improve a company’s transportation processes. Their duties and responsibilities include:

  • Purchasing vehicles to expand and/or enhance the fleet
  • Scheduling regular maintenance on all vehicles
  • Ordering urgent or emergency repairs as needed
  • Establishing efficient routes and transportation schedules
  • Coordinating Drivers and on-staff maintenance professionals when setting employee schedules
  • Managing vehicle licensure and registration
  • Ensuring all fleet members have proper licensure and up-to-date training
  • Monitoring Drivers to ensure adherence to schedules and proper driving practices
  • Searching for, hiring and training new Drivers
  • Providing reports to management on budgeting, schedules, maintenance and fleet progress
  • Developing methods to decrease cost and improve efficiency

Fleet Manager Job Description Examples:


Fleet Manager


We are currently hiring for a Fleet Operations Manager at Western Express. In this position you will oversee a fleet of 40-50 trucks and be tasked with maximizing utilization of your overseen entities.

You will be responsible for many auxiliary functions of a full truckload operation including:

  • Safety

  • Customer Service

  • Direct Management of 40-50 employees

  • Route/Fuel OptimizationFleet Operations Managers are compensated with a base salary in addition to a lucrative weekly performance incentive.


  • Bachelor's Degree and/or relevant Management/Sales experience

  • Microsoft Office Efficiency

  • Strong Communication and Management skills

  • Ability to operate effectively in a team-based environment

    Desired Characteristics:

  • Strong work ethic

  • Competitiveness

  • Aggressiveness

  • Dependability/Punctuality

  • Charisma/Likability

    About Us:

    Western Express, Inc. is an asset based truckload carrier, founded in 1991 by Donna and Wayne Wise. In the last 20 years the company has grown to become a large tier industry truckload carrier. This extraordinary success has been achieved through a combination of internal growth and strategic acquisitions.

    Job Type: Full-time


  • Health insurance

  • Dental insurance

  • Vision insurance


  • Monday to Temporarily due to Covid-19
  • ×

    Fleet Manager

    Auto Auction of Montgomery is seeking a dependable addition to our fleet lease team! This department conducts inspections of incoming vehicles to detect damage, missing parts, and mechanical issues, submits vehicle condition reports, and prepares repair cost estimates with documentation. ASI and auction experience is a plus.

    Key Responsibilities:

  • Conduct OVE courtesy walk-around inspection

  • Conduct assessment of vehicle condition upon receipt, noting any damage or repair required

  • Prepare support documentation related to vehicle condition including VIN, condition description, repair cost estimates, photographs, etc.

  • Follow all applicable safety and health related procedures

  • May be required to locate, start, and move vehicles as directed

  • Must be deadline and detail-oriented

  • Must be able to multi-task and solve customer issues

  • Work proficiently in ASI/Auction Edge

  • Basic computer skills

    Job Type: Full-time

    Salary: $12.00 to $16.00 /hour


  • Auto Auction: 1 year (Preferred)

  • Auto Industry: 1 year (Preferred)

  • Fleet Management: 1 year (Preferred)

    Work Location:

  • One location

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

    This Job Is:

  • Open to applicants who do not have a college diploma


  • Monday to Friday

  • No Day 8 hour shift
  • ×

    Fleet Manager

    This position is for proposed business and all offers will be contingent on Hallcon's award of the contract.

    Work involves the provision of, or arrangement for, transit fleet management in accordance with Ncdot and FTA requirements or regulations. Specific fleet management responsibilities include, but are not limited to, preventative maintenance, corrective maintenance, and warranty maintenance. Work involves using computerized programs to monitor vehicles, trips, maintenance, and other operational statistics, review of inspection reports, evaluation of vehicle fleet for performance, and scheduling vehicle maintenance, vehicle body repairs, repairs to communication equipment, etc., as well as follow-up evaluations and documentation. Employee must use considerable independent judgment and initiative, and must be properly acquainted with service requirements and responsibilities.

    Examples OF Work:

    Provides or arranges coordination with vehicles manufacturers or 3rd party maintenance providers to ensure all Mountain Mobility vehicles meet or exceed recommended maintenance standards. Employee uses communication system, telephone, and computer programs to coordinate maintenance efforts.

    Knowledge, Skills AND Abilities:

    Working knowledge of geographical layout of Buncombe County as to location of streets, important buildings, and other destinations. Experience in training in applicable subject areas. Knowledge of vehicle maintenance and repairs and ability to coordinate maintenance and repair with outside vendors. Working knowledge of the operation of communication equipment. General knowledge of computer systems and ability to learn routing and scheduling software program and spreadsheets. General knowledge of related communication commission regulations.

    Desirable Experience AND Training:

    Must be licensed and hold all certificates necessary for training, or be able to obtain such within six (6) months of employment. Experience with vehicle maintenance and repair. Some experience in clerical work. Graduation from high school; or an equivalent combination of experience and training.

    Additional Information:

    Prior to being hired, potential employees must adhere to pre-employment screening processes such as a drug screening and the authorization of a criminal background check. Must be at least twenty-one (21) years of age or older; must submit to a criminal background check. Once hired the employee must commit to following FTA mandated laws and regulations. Drug-Free Workplace. Federal drug and alcohol testing performed.

    Job Type: Full-time


  • Public Transit Operations: 3 years (Required)

  • Fleet Management: 1 year Health Dental Vision Retirement plan

  • Paid time off
  • What does a Fleet Manager do?

    Fleet Managers typically work for corporations across industries as a member of the manufacturing or operations teams to ensure efficient transportation of company products from manufacturing plants to clients or retail locations. They stay up-to-date on transportation laws and regulations to ensure they have the correct permits to transport goods. Their job is to respond quickly to changes to reroute or reschedule Drivers to maximize transportation time. They may also be responsible for working closely with the human resources department to create job descriptions and hire qualified drivers to use company vehicles.

    Fleet Manager skills and qualifications

    A Fleet Manager uses a variety of soft skills, technical abilities and industry knowledge to oversee the transportation team of a company, including:

    • Great written and verbal communication skills
    • Excellent leadership skills, including goal-setting, motivation and training
    • Expert knowledge of best driving, delivery, vehicle maintenance and other industry practices
    • Basic math and data analysis skills
    • Familiarity with transportation scheduling and management software
    • Understanding of basic vehicle mechanics, including the ability to identify when major repairs are needed
    • Ability to set and monitor a budget
    • Good problem-solving, critical thinking and decision-making skills
    • Exceptional organization, time management and multitasking abilities
    • Keen attention to detail

    Fleet Manager salary expectations

    A Fleet Manager makes an average of $61,197 per year. Salary may depend on level of education, experience and geographical location.

    Fleet Manager education and training requirements

    Candidates should an associate degree or a bachelor’s degree in logistics, business administration, automotive technology or another relevant field. Previous coursework in business administration, supply chain management, logistics and accounting provide a good foundation of industry knowledge and best practices. 

    Depending on the needs of the role, some candidates may be required to have a Commercial Driver’s License or other relevant vehicle or machine operator’s license. Other candidates pursue optional professional certifications that further develop their training and knowledge from organizations like the National Association of Fleet Administrators (NAFA) or the North American Transportation Management Institute (NATMI).

    Fleet Manager experience requirements

    As a managerial role, candidates should have previous relevant experience working in or with a fleet, preferably within the same industry. They should have many years of experience in the transportation industry with demonstrated leadership capabilities. Fleet Manager candidates likely have completed early experience in a logistics internship or have entry-level roles in fleet operations. Some candidates may come from a Fleet Driver background and work their way up into management.

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    Frequently asked questions about Fleet Managers


    What is the difference between a Fleet Manager and a Fleet Service Coordinator?

    The difference between a Fleet Manager and a Fleet Service Coordinator is seniority and scope of responsibilities. For example, Fleet Managers are responsible for overseeing all operations relating to transportation needs and personnel. In contrast, Fleet Service Coordinators work under the Fleet Manager to perform one or more tasks to assist in daily operations. They typically focus their efforts on scheduling vehicle repairs and maintenance check-ups to ensure their company has the maximum number of vehicles to transport goods.


    What are the daily duties of a Fleet Manager?

    On a typical day, a Fleet Manager starts by reviewing their Driver schedule. They contact each Driver to make sure they have the correct route details to start their journey. Fleet Managers also check their voicemail and email to respond to messages from Warehouse Managers, upper management and clients. Throughout the day, Fleet Managers communicate with Drivers to determine delivery times. They may also receive calls from Drivers who experience significant delays, roadway accidents or mechanical problems. 

    During downtime in their office, Fleet Managers go over their budget statement and review job applications from Driver candidates.


    What qualities make a good Fleet Manager?

    A good Fleet Manager has natural leadership capabilities, allowing them to effectively oversee a team of transportation professionals. They react calmly under pressure, which enables them to make intelligent decisions in response to factors like limited staffing or shipping errors. Further, a good Fleet Manager has excellent interpersonal communication that allows them to adjust their communication to speak with Drivers, Warehouse Managers, Vehicle Vendors or members of upper management. 

    A good Fleet Manager also values the safety of their transportation staff and other motorists on the roadway. This influences them to incorporate vehicle inspections and repairs into routine business operations.


    Who does a Fleet Manager report to?

    A Fleet Manager typically reports to the Director of Operations or Director of Transportation and Logistics to relay information from lower-level company employees and implement budgets based on current needs. In smaller corporations, a Fleet Manager may report directly to the Chief Executive Officer (CEO) to receive instructions about how to lead a team of Drivers. 

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