Health Administrator Job Description: Top Duties and Qualifications

Last updated: June 22, 2022

A Health Administrator, or Healthcare Administrator, is responsible for overseeing practices and procedures within a healthcare organization. Their duties include setting budgets for their facility, ensuring their facility adheres to health laws and regulations and implementing new methods to increase efficiency and patient experiences within their facility.

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Health Administrator duties and responsibilities

Health Administrators use strong management and organizational skills to oversee the administrative tasks of a healthcare facility. Health Administrators will typically have the following responsibilities:

  • Evaluate the budget and create reports with recommendations to cut costs
  • Schedule employees based on patient needs
  • Oversee the organization of all patient records
  • Stay up to date on healthcare laws and regulations
  • Offer recommendations to decision-makers on ways to improve the efficiency of the office
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What does a Health Administrator do?

Health Administrators typically work for hospitals, clinics and other healthcare organizations to monitor the effectiveness of their facility and make improvements as needed. They work with other healthcare professionals to look for new ways to streamline care services within their facility. Their job is to hire staff members, review financial statements, read about new laws and regulations that could affect current operations and implement new technologies and procedures accordingly. They may also appeal to local businesses or government agencies for funding to expand their facility or maintain operations.

Health Administrator skills and qualifications

A successful Health Administrator will typically have certain prerequisite skills and qualifications which include:

  • Health Administrators are often involved in multiple projects at one time. They should be well organized and able to complete each project on time.
  • Medical staff and patients will often come to the Health Administrator with their concerns. They should be able to actively listen and find solutions.
  • Good analytical skills will assist the Health Administrator with creating reports, presenting data and evaluating trends.
  • Health Administrators often discuss such matters as medical procedures and fee payments with staff and patients. They must be able to communicate in a clear and effective manner, both in writing and verbally. 
  • Because Health Administrators spend much of their workday using technology to communicate, create reports and determine trends, they should have experience with basic technology and programs.

Health Administrator salary expectations

A Health Administrator makes an average of $70,147 per year. Salary may depend on level of experience, education and the geographical location. 

Health Administrator education and training requirements

A minimum of a bachelor’s degree is usually required to work as a Health Administrator, and some hiring managers may prefer candidates to have a master’s degree. Related degrees include healthcare administration or business administration. Many Health Administrators will begin training in their educational program, sometimes completing an internship. Other Health Administrators will begin training with an entry-level position in the healthcare industry.

Health Administrator experience requirements

Many employers prefer Health Administrators to have previous experience, either through an internship or a previous position in healthcare. Obtaining industry certifications can also assist Health Administrators in gaining additional experience in the industry. Health Administrators may come from healthcare positions such as Finance Clerk or Medical Records Clerk and transfer their skills to their new position.

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Frequently asked questions about Health Administrators


What is the difference between a Health Administrator and a Healthcare Manager?

The difference between Health Administrators and Healthcare Managers is that Healthcare Managers have more seniority than Health Administrators. Typically, Healthcare Managers oversee the long-term goals and direction for a healthcare facility, including expansion opportunities and marketing initiatives. In contrast, Health Administrators oversee the current operations of healthcare facilities like budgeting and adherence to policies. Health Administrators and Healthcare Managers may work closely together to make decisions for their facility.


What are the daily duties of a Health Administrator?

On a typical day, a Health Administrator starts by checking their email and replying to time-sensitive messages. Throughout the day, they meet with other administrators to discuss new laws and regulations and how they change current operating procedures. They read and sort through paperwork, strategize ways to get funding for medical supplies and equipment and review patient feedback to determine ways to improve their experience.


What qualities make a good Health Administrator?

A good Health Administrator is someone who has a natural tendency to lead. This quality allows them to make difficult decisions and maintain a productive healthcare facility. Health Administrators should have excellent interpersonal communication, which enables them to speak to a variety of different people, including potential investors, other administrators and lower-level healthcare professionals. Further, a good Health Administrator can pay close attention to detail. This helps them to apply new laws and regulations to their facility without missing important information. a good Health Administrator also has a desire to help others, even though they have a non-clinical role. Their compassion should motivate them to ensure their facility has the best services to offer to its patients.


Who does a Health Administrator report to?

Health Administrators typically report to the Healthcare Manager, but they may also report to healthcare executives if they work for a large facility like a hospital. As Health Administrators provide a leadership role to their facility, they typically look to Managers and Executives to brainstorm ideas and get permission to implement new policies, hire additional staff or purchase new software to improve efficiency.

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