HR Coordinator Job Description: Top Duties and Qualifications

An HR Coordinator, or Human Resources Coordinator, completes clerical duties for an organization’s human resources department. Their main duties include providing administrative support to employees, assisting the HR Manager with recruiting candidates to fill open roles and providing assistance with payroll processing functions.

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HR Coordinator duties and responsibilities

An HR Coordinator position is often exposed to all human resources procedures and assists with tasks throughout all areas of the HR department. In addition to recruiting and placing new employees, an HR Coordinator assists with guiding employees through various human resource processes, answering any questions they may have about policies.

An HR Coordinator may also assist with administering benefits, processing payroll and handling any problems or questions. The position also has an active role in ensuring all human resource functions are complying with local, state and federal regulations. Additional HR Coordinator duties may include:

  • Consulting with the employer and identifying employment needs
  • Interviewing potential applicants regarding their skills, experience and education
  • Contacting references and performing background checks on applicants
  • Informing applicants about position details, including working conditions, benefits and duties
  • Hiring or referring qualified applicants for the employer
  • Conducting or helping with new employee orientation
  • Keeping process paperwork and employment records

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HR Coordinator Job Description Examples

 

Example 1

Shoemaker Manufacturing is seeking a Human Resource Coordinator to join our HR team and support our growing organization. This role is ideal for someone who is an independent self- starter. We are looking for an individual who is creative, driven, and has a strong inclination for getting things done. Strong attention to detail is critical for success in this role. You’ll be part of a great team who thrives on partnering with our business leaders, supervisors, and employees. If you are seeking a role that you can see your work move the needle, this is it.

The Human Resource Assistant reports to the Director of Human Resources of SMC.

Responsibilities:
  • This individual will be responsible for data entry, management, and audit for sensitive information related to our employees
  • Responsible for working with new hires in the pre-boarding and onboarding process to make sure all information is accurate and company is compliant with employment laws
  • Inputs, maintains, audits, extracts, manipulates, and analyzes confidential HR data from
    UKG in the various modules (i.e., Recruitment, Talent Management & EmployeeRecords)
  • Initiates changes to the UKG HR Information System (HRIS) associated with various personnel events such as job or organization changes and salary actions
  • Runs periodic data audits of UKG HRIS data to ensure data consistency and accuracy
  • Assist 3rd party auditors with HR information needed for SOX compliance reporting
  • Assists coordinators and supervisors with accurate and timely completion of employee skill assessments and performance reviews
  • Tracks evaluation progress and provides reminders and assistance completing documents
  • Support HR team with annual performance management & pay planning processes
  • Coordinates in-person New Hire Orientation sessions
  • Completes employment eligibility documentation, including I-9's and E-Verify in a timely manner
  • Handle employment-related inquiries from employees, and supervisors, referring complex and/or sensitive matters to the appropriate HR contact
  • Handles invoicing for HR team
  • Supports Engagement Committee initiatives
  • Special Projects: deliver HR initiatives through completion and create reporting to track progress

    Preferred Experience:
  • Familiar with UKG HR Software.
  • Knowledge of employment laws, regulations, and standards such as ADA, FMLA, EEO, etc.

    Required Experience:
  • Work Experience: Three years of related work experience preferred, or any equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to be able to perform the role.
  • Professional Skills: Excellent verbal and written communication skills; Excellent interpersonal and customer service skills; Superior organizational skills and attention to detail; Working understanding of human resource principles, practices, and procedures; Excellent time management skills with a proven ability to meet deadlines; Self-motivated with demonstrated ability to problem solve and think independently; Ability to function well in a high-paced and at times stressful environment; Ability to handle confidential data with a high level of professionalism; Strong skills with Microsoft Office Suite (Word, Excel, PowerPoint).

    Working environment

    This job is performed in a professional office environment. The following list is representative of the work environment employees encounter while performing the essential functions of this job:
  • Moderate noise (i.e., business office with computers, printers, phones)
  • Typical office lighting and temperatures
  • Moderate interruptions
  • Ability to work in a confined area
  • Ability to sit at a computer for an extended period

    The pay range for this position is $20 - $24/hour DOE

    Job Type: Full-time

    Pay: $20.00 - $24.00 per hour

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No nights
  • No weekends
    Supplemental Pay:
  • Bonus pay

    Ability to commute/relocate:
  • Cle Elum, WA 98922: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):
  • Are you willing to undergo a drug screen test if an offer of employment was extended in accordance with Shoemaker Manufacturing's drug-free workplace policy?

    Experience:
  • Human resources: 3 years Location: One location
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    Example 2

    Looking for an exciting HR career with an established and industry leading
    Company? If so, a career with Marino\WARE® as our HR Coordinator may the place for you to reach your highest potential!

    At Marino\WARE®,
  • our products are quality cold-formed steel. But it’s our people that are the real foundation of our success. We believe what we create together matters — our products help build stadiums, schools, hospitals, and skyscrapers. A career with
    Marino\WARE® combines your skills and passion with potential and growth built to last. Maybe that’s why more than 50 of our employees have enjoyed careers of 25+ years here. Let’s see what we can make together!

    This position provides support to the HR team with a variety of tasks to support all candidates and employees during every phase of their employment, including recruitment, onboarding, terminations, etc. and assisting with ensuring that all have a positive experience.

    The successful candidate will have:
  • Bachelors degree or combination of relevant experience and education.
  • Minimum of 3 years experience in Human Resources related field, preferably in a unionized manufacturing setting.
  • Ability to speak, read and write Spanish fluently
  • Strong interpersonal, business presentation, and written communication skills.
  • Highly developed and demonstrated customer service, teamwork, and collaboration skills.
  • Ability to interface with multiple levels of leadership and management.
  • Independent judgment and the ability to display appropriate common sense, manage ambiguity, analyze and resolve problems, ensure confidentiality, work with minimal supervision, manage multiple projects and deadlines, show attention to detail, and exercise discretion in an environment of constant change are necessary.
  • Requires computer proficiency in MS Word, MS Excel, and MS PowerPoint.

    Job Type: Full-time

    Pay: From $21.00 per hour

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
    Schedule:
  • 8 hour shift

    Ability to commute/relocate:
  • South Plainfield, NJ 07080: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • relevant: 3 years Location: One location
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    Example 3

    A fish hobbyist dream job!

    CIS Internationalis a Livestock Breeder, Wholesale Importer & Distributor of Fresh & Salt Water Live Tropical Fish, Aquatic Wood, Aquatic Plants, Live Rock & any many ornamental fish accessories. We have been in business since 1991 were we started off as a small company supplying local vendors in Jacksonville, Florida but now have growth to supply both local vendor and national wide retail pet stores.

    **
  • Competitive Pay, Daily Performance Bonus, Benefits and Great Company Perks!*

    We are looking for an HR coordinator to undertake a variety of HR administrative duties. The HR assistant duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

    Responsibilities
  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and update our database

    Skills
  • Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position
  • Fast computer typing skills (MS Office, in particular)
  • Hands-on experience with an HRIS or HRMS
  • Basic knowledge of labor laws
  • Excellent organizational skills
  • Strong communications skills
  • Degree in Human Resources or related field

    Job Type: Full-time

    Pay: $18.00 - $20.00 per hour

    Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Day shift
  • Monday to Friday
  • On call
  • Weekend availability

    Ability to commute/relocate:
  • Gardena, CA: Reliably commute or planning to relocate before starting work (Preferred)

    Experience:
  • Leadership: 1 year Location: One location
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    What does an HR Coordinator do?

    HR Coordinators work in the human resources department to complete smaller clerical tasks to keep the company functioning effectively. They often complete administrative tasks and assist the HR Manager on completing larger items, so the HR Manager can focus on more big picture responsibilities and implement strategies to improve the company. HR Coordinators handle all internal and external inquiries and requests and ask the HR Manager for assistance if any challenges with solving these issues arise. 

    They’ll collaborate with the HR Manager during the recruiting process by finding potential candidates, checking their references and distributing employment contracts. HR Coordinators complete basic job duties related to the daily operations of an office, like scheduling meetings, coordinating training sessions, performing employee orientations and managing employee information documents.

    HR Coordinator skills and qualifications

    A job description for an HR Coordinator should contain the following skills and qualifications requirements:

    • Communication skills: Excellent speaking and listening skills to share information effectively, while paying careful attention to concerns and questions from employees and job applicants.
    • Decision-making skills: For reviewing applicants’ qualifications and for working to resolve employee disputes.
    • Detail-oriented: When ensuring the workplace is compliant with labor standards and when maintaining records regarding employee grievances, performing background checks and reviewing candidate qualifications.
    • Interpersonal skills: For interacting with new employees while conversing and connecting with people from various backgrounds and experiences.

    HR Coordinator salary expectations

    Salary expectations for an HR Coordinator can range from $7.25 to $34.45 per hour with an average salary of $18.31 per hour. This information is based on 3,199 anonymously submitted salaries to Indeed from employees and users along with past and present HR Coordinator job postings on Indeed within the last 36 months.

    HR Coordinator education and training requirements

    Individuals seeking a position as an HR Coordinator often have a bachelor’s degree in business, human resources or a related field with coursework in business, accounting, human resource management, professional writing, psychology and industrial relations.

    Many professional associations specializing in human resources offer coursework enhancing members’ skills with some even offering certification programs. For example, the Society for Human Resource Management (SHRM) organization offers the SHRM Senior Certified Professional (SHRM-SCP) and the SHRM Certified Professional (SHRM-CP) certificates. The HR Certification Institute (HRCI) also offers a range of certification for varying expertise levels.

    Certification usually requires an individual to pass an exam and meet minimum experience and education requirements. These exams assess an individual’s knowledge of human resources along with their ability to apply their knowledge and judgment to various situations.

    HR Coordinator experience requirements

    An HR Coordinator can increase advancement opportunities by participating in voluntary certification programs. An HR Coordinator who understands regulatory compliance needs and has comprehensive knowledge of their company often advances to become an HR manager.

    Job description samples for similar positions

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    Frequently asked questions about HR Coordinators

     

    Who does an HR Coordinator report to?

    An HR Coordinator reports to the HR Manager for job assignments and guidance on certain projects. HR Managers typically handle high-level items and work more closely with executive members to implement policies and programs to enhance office efficiencies and performance, while HR Coordinators work more closely with employees to ensure the office is operating effectively. 

    HR Managers will assign tasks to HR Coordinators and will need to provide HR Coordinators with approval before they can implement certain projects or policies. If HR Coordinators are having challenges with any employees, they’ll report this to the HR Manager who works to resolve the issue. The HR Manager typically provides the HR Coordinator with guidance and advice in their role to prepare them for a position as an HR Manager eventually. 

     

    What makes a good HR Coordinator?

    Strong HR Coordinators have great problem solving, critical thinking and decision making abilities, as they’re regularly faced with common employee challenges and must find creative and logical solutions to resolve them. They must also have effective organizational abilities, since they’re often responsible for managing employees’ documents and personal information. 

    Great HR Coordinators should also be great multitaskers and able to adapt to a constantly changing environment, since they regularly face unexpected challenges every day. They should also manage conflict well to address and resolve any issues occurring between employees.

     

    What's the difference between an HR Coordinator and an HR Generalist?

    While both HR Coordinators and HR Generalists hold similar responsibilities, there are also some key differences between the two positions. HR Coordinators serve in more of a supportive and administrative role, as they regularly provide their assistance to HR Managers and act as their assistant. HR Generalists hold general knowledge of human resources duties, so they complete a variety of different low-level HR tasks each day. They manage recruitment methods and current employee efforts by building onboarding and training programs and designing and implementing various HR procedures. 

     

    Do HR Coordinators have different responsibilities in different industries?

    HR Coordinators can work in a variety of different industries, where they hold similar responsibilities of handling the day-to-day operations of an organization. Most of them work in a corporate setting, helping HR Managers design policies to improve the efficiency and performance levels of organizations. Others may work in a health care setting, taking care of any workplace needs or concerns health care employees may have. Others work for HR firms, working with various companies to complete their recruitment and employee training and onboarding efforts.

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