Inventory Manager Job Description: Top Duties and Qualifications

An Inventory Specialist, or Inventory Control Specialist, oversees the ordering, storing, receiving and distributing processes of an organization’s products and supplies. Their main duties include controlling the flow of supplies and equipment, tracking and analyzing inventory maintenance and developing protocols for loss mitigation.

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Inventory Manager duties and responsibilities

Inventory Managers maintain daily records for invoices and shipments to identify which products need to be replenished. Some Inventory Managers track inventory with lists, but most use inventory management or supply chain software that calculates monthly and seasonal demand. Additional duties and responsibilities may include: 

  • Designing and implementing an inventory tracking system for optimized inventory control procedures
  • Examine the levels of raw materials and supplies to determine shortages
  • Document daily shipments and deliveries to replenish inventory
  • Create detailed reports for adjustments, inventory operations and stock levels
  • Evaluating new inventory, ensuring it’s ready to ship
  • Properly order new supplies avoiding excessive surplus or inefficiencies
  • Analyze various suppliers to ensure the company is receiving the best cost-effective deals
  • Hire and train new employees

Inventory Manager Job Description Examples:

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Inventory Manager

We are seeking a successful Purchasing / Inventory Control Manager to work alongside our sales and distribution team. Along with ordering and maintaining inventory, the candidate will work with the sales and distribution team to manage proper inventory levels of products. Candidate will personally perform all purchasing. Will also manage all inventory and ensure that inventory levels are maintained at desired levels and that all products are of good quality and shipped on a timely basis.

Product is a variety of frozen and refrigerated items sourced from multiple vendors.

Duties and Responsibilities of this position are but not limited to;

  • Build and maintain good business vendor relationships while seeking out new or alternative vendors as required

  • Maintaining accuracy of purchase order data: including items, quantities, due dates, special instructions and terms and conditions and receipt dates.

  • Resolve order and billing discrepancies in coordination with accounting and vendors

  • Process returned purchased items that are not acceptable or do not meet specifications

  • Communicate with management concerning new products and forecasts

  • Communicate with Shipping & Receiving regarding incoming shipments

  • Monitor weekly purchase orders

  • Pursue opportunities that will improve the Company’s cost position

  • Maintain vendor compliance

  • Assist with implementing, directing and sustaining continuous improvement initiatives

  • Adhere to and enforce regulatory and compliance requirements

  • Keeping team members informed of inventory issues

  • Establish and maintain accurate inventory of all product and check quantities to ensure accuracy

  • Assure the integrity of the inventory

  • Ensure inbound shipment count is accurate to purchase order

  • Ensure inbound shipments are received into system within 24 hours

  • Establish and encourage a culture of accountability

    The successful candidate will have

  • Strong people skills

  • Positive, self-motivated attitude

  • Inventory and purchasing experience

  • Attention to detail & strong organizational skills

  • Ability to work environment where you will work hands on without an assistant

  • Strong communication skills

  • Strong computer skills. Will train on company system

    Job Type: Full-time

    Salary: $700.00 to $800.00 /week

    Experience:

  • Purchasing: 2 years (Preferred)

  • inventory management: 1 year (Preferred)

    Language:

  • spanish (Preferred)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

    Pay frequency:

  • Every week

    Paid Training:

  • Yes

    Management:

  • Ops Manager

    Shifts announced:

  • N/A - fixed schedules

    Shift:

  • Day

    Pay Frequency:

  • Weekly

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Aggressive -- competitive and growth-oriented

  • Outcome-oriented -- results-focused with strong performance culture

  • Stable -- traditional, stable, strong processes

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

    This Job Is:

  • Open to applicants who do not have a high school Open to applicants who do not have a college Monday to Friday
  • ×

    Inventory Manager

    1. Summary

    1.1 Responsible for coordinating and supervising all warehouse activities. Warehousing, receiving and shipping of customer product in a manner consistent with service and cost objectives. Maintaining an organized inventory stock and orderly warehouse at all times. Position reports to the site Operations Manager.

    2. Knowledge Requirments

    2.1 Superior attention to detail and follow up.

    2.2 High degree of professionalism, integrity, and confidentiality.

    2.3 Ability to multi task.

    2.4 Understand SAP or ERP inventory management system.

    2.5 Knowledge of functions such as shipping, receiving and inventory control.

    3. Skill Requirements

    [website] Communication: Effective verbal and written communication skills.

    [website] Problem Solving: Analytical proficiency to evaluate and implement creative solutions to problems or potential problems.

    [website] Ability to Train, Discipline: Knowledge to effectively train and appropriately discipline employees.

    [website] Supervisory Skills: Ability to supervise personnel in warehouse shipping setting.

    [website] Judgment in an Industrial Environment: Ability to make sound judgment calls and decisions regarding personnel and their work activities.

    [website] Planning / Scheduling: Ability to direct resources as needed to meet commitments for product delivery.

    4. Experience Requirements

    [website] Experience: Education Bachelor's degree (BA) or Associate degree is a plus. 3 years minimum experience in a similar role.

    [website] Experience with a Warehouse Management System such as SAP or other WMS.

    5. Technical Requirements

    5.1 Equipment Function: Industrial material handling equipment, fork truck certified.

    5.2 Train by Example: Demonstrate safe and efficient work procedures related to the Warehousing of company product.

    5.3 Computer Skills: Strong Microsoft Office skills.

    6. Typical Duties Include BUT ARE NOT Limited TO:

    6.1 Good eye hand coordination and able to lift 30 lbs.

    6.2 Finger dexterity required to manipulate objects with fingers rather than work with whole hand(s) or arm(s) (example, using a keyboard, phone, general office equipment, etc.).

    6.3 Maintain orderly stock and clean and safe warehouse.

    6.4 Contribution: Contribute to the company as a whole. Look beyond departmental boundaries to reduce costs and improve efficiencies.

    6.5 Leadership, E, H, & S: Serve as an example to all employees by complying with safety and security regulations, acting in a professional manner at all times and conducting oneself so as to improve the morale of others.

    6.6 Quality Compliance: Understand and follow the policies and procedures of our Quality Management system as expressed in our Quality Handbook. Ensure that operating procedures are up-to-date and available to employees and that appropriate corrective and preventative actions are taken.

    6.7 Planning: Look to the future and work towards goals; plan for future developments.

    Job Type: Full-time

    Salary: $22.00 to $25.00 /hour

    Experience:

  • pallet jack: 1 year (Preferred)

  • forklift: 1 year (Preferred)

  • customer service: 1 year (Preferred)

  • warehouse: 1 year (Preferred)

    License:

  • Forklift Certified (Preferred)

    Additional Compensation:

  • Bonuses

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Tuition reimbursement

    Pay frequency:

  • Every other week

    Paid Training:

  • Yes

    Shift:

  • Day

    Employees working per shift:

  • 11 or more

    Typical start time:

  • 7AM

    Typical end time:

  • 3PM

    Schedule:

  • Monday to Friday

    Benefit Conditions:

  • Waiting period may apply

  • Only full-time employees No
  • ×

    Inventory Manager

    We are looking for this person:

    Must have basic computer skills

    Out-going personality

    Be a team member

    We will train you to use our inventory and shipping management software

    Full time position

    Honest and reliable

    Starting pay $11 an hour with performance based raises

    Responsibilities will include:

    On line order processing and fulfillment, picking and packing, receiving and processing inventory shipments and up-dating on line product listings. A willingness to help with other misc. tasks as needed.

    Useful skills for this job would be:

    Ability to work well with others

    Able to learn computer programs with training

    Good physical condition to work on and off your feet throughout the day

    Job Type: Full-time

    Salary: $11.00 to $14.00 /hour

    Experience:

  • inventory control: 1 year (Preferred)

  • supervisory: 1 year (Preferred)

  • inventory management: 1 year (Preferred)

    Additional Compensation:

  • Store Discounts

    Work Location:

  • One location

    Benefits:

  • Health insurance

    Pay frequency:

  • Every other week

    Paid Training:

  • Yes

    Management:

  • Front End Manager

    Shifts announced:

  • N/A - fixed schedules

    Advancement Opportunities:

  • Raises for job performance

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and Job Is:

  • Open to applicants who do not have a college Monday to Friday
  • What does an Inventory Manager do?

    Inventory Specialists usually work for department or retail stores, developing procedures to effectively manage and maintain a company’s inventory. They’ll make sure a company’s shipment is accurate by conducting inventory counting processes. Inventory Specialists also oversee and manage the inventory storage space in the warehouse to ensure there’s enough room to store new product shipments. 

    When inventories start to run low, the Inventory Specialist will place restock orders and make sure they never run out of essential inventory items. They also use management software systems and technologies to manage and update their inventory records accordingly.

    Inventory Manager skills and qualifications

    Inventory Managers are responsible for recording and ordering materials, products and supplies for both small and large businesses. Individuals with strong record-keeping and organizational skills are often a good fit for an inventory management career. Strong communication skills are essential for Inventory Managers, as they must be able to communicate with customers and employees on a regular basis effectively. In addition, the following skills and qualifications are essential for the position: 

    • Leadership skills for hiring employees, resolving conflicts and keeping employees on task and motivated
    • Critical-thinking skills to establish action plans and routinely assess their effectiveness
    • Organizational skills to manage multiple moving pieces, people and orders
    • Problem-solving skills to anticipate problems before they happen and handle them appropriately when they do

    Inventory Manager salary expectations 

    An Inventory Manager makes an average of $57,941 per year. Salary may depend on level of experience, education and the geographical location.

    Inventory Manager education and training requirements 

    Most Inventory Manager positions require a four-year bachelor’s degree from one of several applicable majors, including business administration and supply chain management where topics ranging from logistics to productivity are covered. Many students also utilize computer models to simulate distribution mechanisms or inventory management.

    Some Inventory Manager positions also have certification requirements. Many professionals pursue the Certified in Production and Inventory Management (CPIM) designation by successfully passing five exams through voluntary certification programs offered by the Association for Operations Management (APICS). Once certified, Inventory Managers maintain certification by accumulating points by participating in additional APICS-approved activities and continuing education courses. 

    Inventory Manager experience requirements

    Many colleges and universities offer a master’s degree or graduate certificate programs in supply chain management or operations for Inventory Managers interested in pursuing upper-level positions. Additional courses in information technology are also useful as companies increase the role of automation and computers in the inventory management process. 

    Job description samples for similar positions 

    If this Inventory Manager job description template isn’t what you’re looking for, see our job descriptions for related positions:

    Frequently asked questions about Inventory Managers

     

    Do Inventory Managers have different responsibilities in different industries?

    Yes, Inventory Managers can work in a wide variety of industries where their job responsibilities often vary. They may work in the supply chain management industry, spending their time in the warehouse managing those team members and making sure all their shipments go out in time. In these roles, they’re typically responsible for using complex supply chain management software to enhance efficiencies when stocking and shipping. 

    Some Inventory Managers work in retail and merchandising, where they take stock of current items and will order more from suppliers. They’re often responsible for making sure there’s enough inventory in the store while also managing costs and ensuring the company is getting good deals for the products they order. 

     

    What makes a good Inventory Manager?

    Good Inventory Managers have impressive analytical and record-keeping abilities so they can easily track shipment times and productivity levels. They should also have strong organizational skills to effectively take stock of inventories and to keep secure files and records of previous inventory reports. Inventory Managers are often in charge of several employees and tasks at a time, so they should be able to multitask and handle unexpected situations in a calm and logical manner.  

     

    Who reports to an Inventory Manager?

    Inventory Managers often oversee a large team of employees. The specific team members who report to them often vary depending on where they work. If they work in the warehouse, they may be supervising a larger team of Inventory Clerks and Inventory Specialists, along with additional warehouse team members.

    Some Inventory Managers in retail may work independently or they may have an Inventory Specialist or Clerk work alongside them. These employees will typically complete smaller clerical items, so the Inventory Manager can finish longer-term tasks to improve efficiency levels. 

     

    What's the difference between an Inventory Manager and a Warehouse Manager?

    Though these roles are sometimes interchangeable, Inventory and Warehouse Managers may hold different responsibilities in various industries. Inventory Managers handle several processes within supply chain management, like inventory control and logistics. They usually make sure the items are safely stocked and order new products. Warehouse Managers typically handle the overall storage and movement of the products and materials in a warehouse. 

    Inventory and Warehouse Manager roles are usually separate in larger organizations, where smaller businesses may involve the Inventory Manager overseeing the inventory and supply chain management processes, while also completing warehouse management tasks.

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