Legal Secretary Job Description: Top Duties and Qualifications

Legal Secretaries, or Legal Assistants, perform clerical work at law offices or organisations. Their primary duties include providing Lawyers with direct assistance, scheduling client appointments and organising and maintaining all legal documents kept on-site. 

 

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Legal Secretary duties and responsibilities

While a Legal Secretary performs some standard secretarial tasks, they spend most of their workday performing tasks specific to the field of law. Other duties and responsibilities of Legal Secretaries include:

  • Preparing court statements and forms
  • Dictating Lawyers’ audio files and written notes
  •  Managing records, projects and calendars to make sure everything functions smoothly
  • Transcribing and proofreading legal documents
  • Indexing and updating pleadings and discovery binders
  • Collecting and delivering documents
  • Managing diaries and making travel arrangements for one or more Lawyers
  • Supporting legal research and communicating with vendors, experts, Lawyers, opposing counsel and other staff

 

Legal Secretary Job Description Examples:

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Legal Secretary

Are you looking for a full time job? Are you tired of working weekends? How would you like to have more control over your paycheck?

Check out Weltman! We offer a set weekday schedule, great benefits, generous Paid Time Off (PTO), and uncapped monthly bonus potential on top of your hourly rate! In addition to of all of that, we're easy to get to, just 10 minutes south of Downtown Cleveland near Independence and the I-77/480 interchange.

We are hiring Legal Account Resolution Specialists to join our Consumer Collections team in Brooklyn Heights. Our Account Resolution Specialists/Collectors work in a call center environment within our professional law office setting. They are responsible for making outbound calls to consumers of our clients and taking inbound calls from said consumers. As a third party representing our clients, they notify and/or locate consumers with delinquent loans and attempt to secure payment according to compliance with the Fair Debt Collection Practices Act (Fdcpa), Weltman's guidelines, and client standards. If you are energetic and money motivated with a strong customer service focus we want you on our team! Please read on and apply to be considered.

High School Diploma or General Education Degree (GED)

1+ Year of customer service, collections, call center, or sales experience

Excellent speaking, listening and customer service skills

Professional and personable demeanor over the phone

Knowledge of basic computer operation, including internet research and data entry

Spanish speaking is a plus

THE Schedule:

5 weekdays (M-F) - 8:00am - 4:45pm

Compensation AND Benefits:

Uncapped monthly bonus opportunities

Paid Time Off (PTO) - 16 days annually + 8 Company paid holidays

Competitive benefits -- Medical, Rx, Dental, Vision, Life, and Disability Insurance after 30 days and 401(k)

Promotional opportunities from within the firm

Fun participation in community involvement initiatives, office parties, and competitions

Employee Perks Available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc.

On site "Bistro To Go" vending and fresh foods available

Free parking

Job Type: Full-time

Salary: $14.00 to $15.00 /hour

Education:

  • High school or equivalent (Required)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Outcome-oriented -- results-focused with strong performance culture

  • Stable -- traditional, stable, strong processes

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education

  • A job for which all ages, including older job seekers, are encouraged to apply

  • Open to applicants who do not have a college diploma

  • A job for which people with disabilities are encouraged to apply

    Schedule:

  • Monday to Friday

  • No Day 8 hour shift
  • ×

    Legal Secretary

    Busy civil litigation law firm is seeking a legal secretary/receptionist to assist with office management and general administrative tasks. Job responsibilities include:

  • Answering phones;

  • Processing/scanning incoming mail;

  • Preparing outgoing mail;

  • New file intake;

  • Client updates and follow ups;

  • Drafting form documents for attorney review;

  • Data entry;

  • Document management;

  • File and case management;

  • Scheduling.

    The ideal candidate will be proficient/familiar with the following:

  • Microsoft Office (word, excel, outlook);

  • Stamps.com;

  • E-signature software (SignNow or the like)

  • TrialWorks Case Management Software (or comparable software)

    Job Type: Full-time

    Salary: $35,000.00 to $45,000.00 /year

    Pay may depend on skills and/or qualifications

    Experience:

  • legal secretary: 2 years (Preferred)

  • litigation: 2 years (Preferred)

  • paralegal: 2 years (Preferred)

  • legal: 2 years (Preferred)

  • legal assistant: 2 years (Preferred)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

    Schedule:

  • Monday to Friday

    Company's website:

  • Kuhn Raslavich PA

    Company's Facebook page:

  • Kuhn Raslavich PA

    Benefit Conditions:

  • Waiting period may No
  • ×

    Legal Secretary

    Radius Global Solutions LLC is currently hiring 1st Party Litigation Collectors to join our Jacksonville, FL team. Our client is a large multinational bank and the First Party Litigation Collectors will initiate the appropriate action to collect past due balances while partnering with our Legal Administrative team and attorneys to initiate legal action where necessary. Responsibilities include, but are not limited to, inbound and outbound telephone calls to consumers regarding delinquent accounts and managing accounts according to Company and Client work standards by:

  • Correctly setting up new collection accounts as assigned

  • Utilizing and employing necessary collection tools in accordance with company procedures [website] systems, letters, skip tracing, etc.)

  • Gaining an understanding of the consumer’s reason for delinquency and sources of payment

  • Negotiating payment arrangements.

  • Accurately and thoroughly updating accounts in the collection system

  • Quickly making knowledge-based decisions to resolve the issues related to unpaid accounts.

  • Reviewing accounts to be recommended by legal referral.

    Qualifications

  • High School diploma or equivalent required, post-secondary education a plus.

  • Previous collections, litigation, customer service, sales, or telemarketing experience required.

  • Previous legal collections experience preferred.

  • Motivated, self-starter, with the ability to thrive in an incentive and goal-oriented environment.

  • Proficient PC skills including navigation within the collection system and other interfaces and excellent typing skills.

  • Excellent customer service skills, including strong problem solving and negotiating skills, interpersonal, written, and oral communication skills. Ability to listen, communicate (written and verbal).

  • Demonstrated ability to communicate professionally with customer, clients and coworkers.

  • Ability to adhere to attendance policies and schedules

    Background checks and drug-screens are performed.

    EEO Disabled/Veteran

    Job Types: Full-time, Commission

    Salary: $13.00 to $16.00 /hour

    Experience:

  • Collections: 1 year (Required)

  • Call Center: 1 year (Preferred)

  • Negotiation: 1 year (Preferred)

  • Sales: 1 year (Preferred)

  • Customer Service: 1 year (Preferred)

    Education:

  • High school or equivalent (Required)

    Location:

  • Jacksonville, FL (Required)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Retirement plan

  • Paid time off

  • Flexible schedule

  • Other

    Schedule:

  • Monday to Friday

  • Weekends required

  • 8 hour shift

    Company's website:

  • Temporarily due to Covid-19
  • What does a Legal Secretary do?

    Legal Secretaries ensure that a legal office runs efficiently and smoothly to enable Lawyers to focus on the clients’ needs. They help ease the workload of Lawyers by providing general administrative support, such as answering telephone calls, taking messages and photocopying documents. In addition to general administrative duties, they also have responsibilities with a specific legal focus, for example producing legal documents such as contracts and wills for Lawyers. A Legal Secretary can also prepare court documents and type minutes of the court proceedings.

     

    Legal Secretary skills and qualifications

    Most legal offices and law firms deal with multiple clients simultaneously, a Legal Secretaries must be able to multitask. A successful Legal Secretary candidate will have various prerequisite skills and qualifications that include:

    • Familiarity with legal terminology and documentation
    • Proficiency in word processing software including MS Office
    • Excellent oral and written communication skills
    • Ability to work with a team of Lawyers and others in the organisation
    • The ability to prioritise tasks and meet deadlines
    • Attention to detail
    • A professional and courteous manner
    • Ability to type quickly and accurately

     

    Legal Secretary experience requirements

    The experience requirements for a Legal Secretary position vary from one organisation to another. If an organisation is small, it may consider candidates with little experience as a Legal Secretary. Larger organisations usually require Legal Secretaries to have several years’ experience in the field.

     

    Legal Secretary education and training requirements

    Prospective Legal Secretaries must have a Level 3 Diploma for Legal Secretaries or should have completed a higher education college course in legal word processing and audio transcription. Some employers prefer candidates who have completed an intermediate or advanced apprenticeship as a Paralegal or in legal services, or worked as an Administrative Assistant in a legal organisation. Other employers prefer candidates who obtained qualifications from the Chartered Institute of Legal Executives (CILEx) and the Institute of Legal Secretaries and Personal Assistants.

     

    Legal Secretary salary expectations

    According to Indeed Salaries, the average salary for a Legal Secretary is £21,517 per year. This figure varies depending on factors, including years of experience, geographical location and the law firm or organisation.

     

    Job description samples for similar positions

    If the sample job description for a Legal Secretary is not exactly what you are looking for, here are sample job descriptions for similar positions: 

     

    Legal Secretary job description FAQs

     

    What should you look for in a Legal Secretary CV?

    Employers should look for a candidate with experience in specific areas of law, such as family law or criminal law. They should also look for a candidate with specific skill sets for example familiarity with a particular case management system. Employers should also see if a candidate has experience supporting multiple Lawyers at different levels of seniority (partners or associates) if that is a required for the position.

     

    What are the day-to-day duties of a Legal Secretary?

    Legal Secretaries file, scan and copy legal documents on a daily basis. They  schedule the hearings, meetings and court depositions for the Lawyers they work with. They make  travel arrangements for Lawyers and  file documents with the court before the deadlines.

     

    What is the difference between a Legal Secretary and a Paralegal?

    A Legal Secretary performs administrative tasks such as scheduling meetings, organising work files and documents for review by the Lawyers and Paralegals. Paralegals do legal research and draft pleadings, contracts and other legal documents. They also help with trial preparation, monitor changes to legislation and can deal directly with clients without giving legal advice.

     

    Do Legal Secretaries have different responsibilities in different industries?

    Legal Secretaries can work for local authorities, estate agent companies and law firms specialising in different areas of law. Although the responsibilities of Legal Secretaries may differ slightly between different types of organisations, the typical responsibilities for Legal Secretaries remain similar for all law firms, regardless of the areas of specialisation.

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