Management Assistant Job Description: Top Duties and Qualifications

A Management Assistant, or Assistant Manager, hires, trains and oversees employees. Their main duties include leading and directing employees, ensuring employees follow company policies and overseeing inventory levels.

 

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Management Assistant duties and responsibilities

Management Assistants complete various administrative support and organizational tasks to maintain the ongoing requirements of the office. They assist management in all tasks and may have the following responsibilities:

  • Coordinate schedules among executive team members and plan the logistics of each meeting
  • Recruit, interview, hire and train office support staff
  • Prepare important documents for reports, meetings and memos
  • Assist with research and writing reports, or independently writing reports on behalf of upper-level management
  • Organize and plan all company outings and events
  • Manage all administrative staff members, including onboarding and training new team members

 

Management Assistant Job Description Examples:

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Management Assistant

Summary

When disaster strikes, America looks to the Federal Emergency Management Agency (Fema). Now Fema looks to you. Join our team and use your talent to support Americans in their times of greatest need.

We are seeking Emergency Management Specialists nationwide. In this position, you will serve on the Field Delivery team within the Program Delivery Branch of the Public Assistance Division. Typical assignments include:

Providing mentoring to a staff of specialists that perform emergency management work.

  • Maintaining relationships and effective communication with internal and external senior staff.

  • Identifying issues and make decisions that impact internal and external stakeholders.

  • Deploying to disasters and assisting with recovery efforts

    Additionally, we are also seeking managers in this capacity who can provide supervisory oversight and mentorship to a staff of specialists that perform emergency management work. Both positions are available nationwide and require substantial travel.

    Submit your resume for consideration for both career opportunities.

    Job Type: Full-time

    Salary: $78,681.00 to $102,288.00 /hour

    Work Location:

  • Multiple locations

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Flexible schedule

    Typical start time:

  • 8AM

    Typical end time:

  • 5PM

    This Job Is:

  • A job for which military experienced candidates are encouraged to Open to applicants who do not have a high school diploma/GED

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to Open to applicants who do not have a college A job for which people with disabilities are encouraged to apply
  • ×

    Management Assistant

    Primary Responsibilities

  • Provide parts, when needed, in the most efficient way for Gas Turbine, Steam Turbine and Generator Service Program Customers. Customer Oriented.

  • Knowledge of business, financial and operational processes

  • Basic ability to interpret engineering drawings and other technical product documents

  • Moderate to advanced experience with Microsoft Excel

  • General understanding of Gas & Power industry not limited to parts/materials and services

  • Provide support to customers in the 50Hz RLA region, such as planning, execution, coordination and control of contractual requirements for economical delivery

  • Receive, review, create and follow-up on Quotations for customer requests

  • Receive and implement Customer Parts Orders as follows:

  • Order entry under financial and contractual considerations

  • Order execution by working with various back-office support groups including Commercial Data Management, Technical Clarification, Supply Management, Materials Management, and the Fast Warehouse

  • Order monitoring, status updates, and expediting International Logistics and Shipment coordination

  • Oversee logistical, Pre-shipment inspections and shipping requirements to ensure compliance with various import regulations and customers’ expectations

  • Invoicing and supporting suspense resolution efforts

  • Manage Post Order issues that may prohibit invoice payment collection

  • Coordinate implementation of repair orders and interface with the Repair Network

  • Manage networking channels (Engineering, Marketing, Supply Management, Factories, Sales, Export Control Compliance, Contracts, Freight Forwarders, etc.) to meet customer requirements

  • Manage financial risks and impacts associated with complex quote and order activities by customer

    Required Prior Experience

  • Field Technician experience or experience in the parts business

  • Experience with the SAP Sales & Distribution Module Knowledge of technical resources/tools Energy-Field Service Order Management Export Control and Compliance Project Management Transportation and Logistics

    Required Skills

  • Bi-lingual – English/Spanish - written and verbal

  • SAP PD2

  • Microsoft Office (preferred moderate to advanced experience with Microsoft Excel)

    Preferred Skills

  • Project Management

  • Customer Oriented (External & Internal), Team player

  • Change and Transformation mindset

  • Parts Statusing

  • Reconciling Sales Orders with Customs Invoices and Billing Invoices, International Logistics (Import/Export Compliance

  • Incoterms awareness, as well as working with Logistics & Transportation Business Partners)

  • Knowledge of Order to Cash concept and follows up on invoices that go into suspense

    Job Type: Contract

    Salary: $18.00 to $26.00 /hour

    Experience:

  • Inventory Management/Order Fulfillment Processing: 2 years (Preferred)

  • SAP and Microsoft Office products: 2 years (Required)

    Education:

  • Bachelor's (Required)

    Language:

  • Bi-lingual – English/Spanish - written and verbal (Required)

    Work authorization:

  • United States (Required)

    Required travel:

  • 25% (Preferred)

    Contract Length:

  • 1 year

    Additional Compensation:

  • Other forms

    Work Location:

  • One location

    Benefits:

  • None

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Innovative -- innovative and risk-taking

  • Aggressive -- competitive and growth-oriented

  • Outcome-oriented -- results-focused with strong performance culture

  • Stable -- traditional, stable, strong processes

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

    This Job Is:

  • A job for which military experienced candidates are encouraged to apply

  • A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more

  • A job for which all ages, including older job seekers, are encouraged to apply

  • A job for which people with disabilities are encouraged to apply

    Schedule:

  • Monday to Friday

  • Day shift

  • Temporarily due to Covid-19
  • ×

    Management Assistant

    NEW Position IN A Growing Department!!!!

    Position will provide administrative support to Product Managers. Qualified candidate must have current & proficient Excel skills, ie create spreadsheets & formulas, manipulate & sort data. Duties will include inputting & maintaining data, weighing & measuring products, creating and answering e-mails, receiving and shipping product, tracking progress of sample products & shipments, & communicating with partner factories.

    This IS NOT A Telecommuting Position.

    A successful candidate will possess excellent communication skills - both written & oral. Proficient mathematical skill. Working knowledge of Microsoft Word & Outlook. Ability to manage and organize a high volume of information. Must be able to lift up to 50lbs. Limited travel is required.

    Steelite International offers a very competitive benefits package:

  • Medical: There are 3 plan options for you to select; you pick which plan is best for you and your individual needs!

  • Vision

  • Dental

  • Life Insurance: We want to help you lookout for your family, so Steelite offers a fully paid group plan.

  • Short & Long Term Disability: We want to ensure your security if you become ill by providing fully paid disability insurance.

  • Flexible Spending Accounts- Medical & Dependent Care: We want to help you save money!

  • Vacation/Floating Holidays/Paid Time Off: We appreciate our hard-working employees and deserve time off.

  • 9 Paid Holidays: We encourage you to get some R&R over the holidays… and we’ll pay you for it!

  • 401k: One way we reward longevity at Steelite is with the 401k company match program.

  • Employee Discounts: We want to you enjoy our products as much as we do!

    We are an equal opportunity employer and do not discriminate on the basis of characteristics protected by federal and state laws and regulations. These characteristics include, but are not limited to age, race, color, religion, sex, national origin, marital status, sexual orientation, veterans status or disability.

    Job Type: Full-time

    Experience:

  • Product Management: 1 year (Preferred)

    Work authorization:

  • United States (Required)

    Work Location:

  • One location

    Benefits:

  • Health Dental Vision Retirement plan

  • Paid time off

  • Monday to Friday
  • What does a Management Assistant do?

    Management Assistants lead and train employees in a variety of industries. They’re typically in charge of the lower-level employees, ensuring they’re following company guidelines and providing valuable customer service experiences. Management Assistants often locate and hire new employees and provide them with training and a brief overview of the company and their work responsibilities.

    Management Assistants are responsible for keeping track of product and employee inventory levels to make sure that the company has enough items available to stay efficient and productive. They also collaborate closely with the Manager to provide updates on the staff’s performance. Their job is to uphold and enforce a strong customer service experience for all clients or customers.

     

    Management Assistant skills and qualifications

    Management Assistants use a variety of soft skills to provide comprehensive support to management teams. Those skills and qualifications include:

    • Strong project management and organizational skills
    • Exceptional time management abilities, including managing multiple calendars 
    • Good administrative skills, including filing and document organization
    • Excellent communication, including writing, email and memo creation, interpersonal communication and customer service
    • Great active listening skills
    • Basic computer literacy and troubleshooting abilities
    • Fast problem-solving abilities
    • Teamwork and collaboration

     

    Management Assistant salary expectations

    A Management Assistant makes an average of $49,802 per year. Salary may depend on a candidate’s level of education, experience and geographical location.

     

    Management Assistant education and training requirements

    Many Management Assistant candidates likely have at least a bachelor’s degree in business administration, marketing or another relevant field. Depending on the requirements of the position, some Management Assistants may even have a master’s degree in business administration or an industry-specific discipline. Entry-level candidates may require on-the-job training upon behind hired while those with previous experience may need little-to-no training and can transition into their role quickly.

     

    Management Assistant experience requirements

    Some entry-level Management Assistant candidates may have previous experience in an administrative or assistant position while others may have other customer service or support experience in other settings. The level of experience needed to succeed in a Management Assistant role depend on the individual requirements of the position. Larger organizations may prefer a candidate with more experience to manage the hiring and training of all support staff. A smaller organization may prefer to hire a Management Assistant with specific skills that relate to the position or an entry-level candidate that they can train.

     

    Job description samples for similar positions

    If you’re recruiting for positions related to a Management Assistant, see our job descriptions for similar roles:

     

    Frequently asked questions about Management Assistants

     

    Who does a Management Assistant report to?

    Management Assistants typically report to the Store Manager for their daily tasks and responsibilities. The Manager oversees the business’s operations and provides feedback and goals for the Management Assistant to follow to improve the company’s performance. The Management Assistant takes this input and builds strategies and policies for their employees to follow in order to effectively enhance the store’s efficiencies.

    If the employees have any complaints or concerns about the Management Assistant, they can report these to the Manager, and if the Management Assistant has any comments about employees, the Manager will work to resolve these issues as well.

     

    Who reports to a Management Assistant?

    Management Assistants usually work in settings that have several lower-level staff members who assist customers regularly. They build employees’ schedules and shifts each day, and they assign daily tasks to employees according to their skills and interests.

    Management Assistants also analyze and evaluate the performance of their employees. They conduct regular one-on-one meetings with employees to provide feedback, guidance and input based on their performance. If needed, the Management Assistant can administer disciplinary actions to employees who aren’t following policies or are providing unsatisfactory customer service experiences.

     

    Do Management Assistants have different responsibilities in different industries?

    Management Assistants may work in the retail environment, selling clothing or other items to various customers. In this industry, they’ll keep stock of merchandise and inventory levels and review employees’ performances to ensure they’re making sales. Management Assistants can also work in the food service industry, overseeing Cooks or Servers to ensure they’re providing a great customer service experience.

     

    What makes a good Management Assistant?

    A great Management Assistant should have strong leadership skills to guide and advise their team accordingly. They should also have effective communication abilities, as they regularly interact with the leadership team, customers and employees. Additionally, Management Assistants should have extensive experience working in customer service in order to provide valuable input and feedback to their employees.

    Ideal Management Assistant candidates must also possess motivational skills to effectively encourage their team to complete quality work and improve themselves. They should have great time-management skills so that they can handle their own daily assignments as well. Strong team-building abilities are also important to help shape and mold their employees to perform as a capable and well-functioning team.

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