Medical Records Clerk Job Description: Top Duties and Qualifications

A Medical Records Clerk, or Health Information Clerk, is responsible for managing patients’ health records and history. Their main duties include helping conduct audits, gathering and filing patient information and processing discharge papers.


Build a Job Description

Medical Records Clerk duties and responsibilities

Depending on the institution, Medical Records Clerks may have different responsibilities. In large institutions, for instance, they may need to work with other people to collect and organize records, while they may have to handle their tasks alone in a smaller facility. Either way, some of their typical daily responsibilities include:

  • Preparing patient charts and gathering information and documents from patients
  • Ensuring that the medical records are organized, accurate and complete
  • Creating digital copies of paperwork and storing the records electronically
  • Filing the paperwork and reports of inpatients quickly and accurately
  • Safeguarding patient records and ensuring that everyone complies with the HIPAA standards
  • Transferring data into the facility’s main system database
  • Processing the records for admitting and discharging patients
  • Preparing invoices


Medical Records Clerk Job Description Examples:


Medical Records Clerk

Christ Health Center Inc is a faith-based Federally Qualified Health Center located in Birmingham. We are looking for a full-time Medical Records Clerk to join our team immediately. Must love people from diverse backgrounds and have excellent verbal and written communication skills. Must be a team player with an outgoing personality. Must type at least 25 wpm.

Must pass drug screen and background check. Excellent salary and benefits.

Please complete application at

Job Type: Full-time

A medical records clerk will be responsible and accountable for the maintenance of health records. In this capacity, the employee organizes and maintains an approved system of records. Tasks include collecting patient information, electronically filing medical records, etc. Ensure medical records are maintained in a manner compliance with ethical, legal and regulatory requirements of the medical services system.

Job Type: Full-time

Salary: $12.00 to $16.00 /hour


  • Medical Records: 1 year (Preferred)

    Work Location:

  • One location


  • Health Dental Vision Retirement plan

  • Paid time Monday to Friday
  • ×

    Medical Records Clerk

    Job Description

    Centrelake Imaging is a full-service, all digital radiology network in Southern California. Our practice was founded in 2006 in Ontario, CA by a team of experienced medical Practitioners focused on delivering high quality and affordable diagnostic imaging services including vascular and interventional procedures. We pride ourselves on our continuous efforts in building our reputation while delivering exceptional patient care. This dedication is supported by our use of advanced technology coupled with the skills and expertise of highly qualified radiology professionals.

    Summary Statement

  • We are looking for experienced medical records individuals that are punctual, detail oriented, responsible, who can answer the phones, meet and greet clients, professional, respectful, and be able to multi-task.


  • Ensure Medical Records Department is communicating (mail/fax/etc) medical records and radiology reports to provider offices and/or patients in timely fashion

  • Participate in Medical Records telephone queue and assist with all queries

  • Ensure compliance with various, State, County and other regulatory requirements

  • Maintain confidentiality Hippa standards for the organization

  • Identify solutions and operational adjustments relating to Medical Records Department

  • Oversee policies and procedures are followed and enforced

  • Perform daily Radiologist workstation Calibration/logging

  • Bilingual in English/ Spanish a plus

    Job Type: Full-time


  • spanish (Preferred)

    Work Location:

  • One location

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group projects

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in Detail-oriented -- would rather focus on the details of work than the bigger High stress tolerance -- thrives in a high-pressure environment
  • ×

    Medical Records Clerk

    Job Summary: Locates, logs, delivers, retrieves, and files medical records as required. This position requires heavy filing. Reports to Medical Records Supervisor

    Qualifications: High school diploma or equivalent required; previous experience in medical record keeping is desirable. Release of information experience required. Necessary skills include filing, typing and organizational skills. This position has been determined to have no risk of occupational exposure to blood-borne pathogens.

    Apply online:

    Job Type: Full-time

    Salary: $11.00 to $13.00 /hour

    Work Location:

  • One location


  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • People-oriented -- enjoys interacting with people and working on group Detail-oriented -- would rather focus on the details of work than the bigger Monday to Friday
  • What does a Medical Records Clerk do?

    Medical Records Clerks serve in a medical facility handling patients’ files and making sure their information is transferred and stored properly. They’re typically responsible for collecting patients’ personal information, like their medical history and demographics. Medical Record Clerks have a strong knowledge of laws and regulations in order to legally issue medical files to the allotted people and agencies. 

    Medical Records Clerks must also have advanced understanding of the hospital’s policies and procedures to properly keep accurate records. They must also make sure patients’ paperwork, reports and charts are all completed correctly and efficiently. When they have all of the appropriate documents and forms gathered, they’ll provide these to the Nurses on staff.


    Medical Records Clerk skills and qualifications 

    Medical Records Clerks should be familiar with most medical terminologies and administrative duties, and they should have the following skills in order to handle the job effectively:

    • Strong data entry skills
    • Excellent verbal and written communication skills
    • Advanced organization skills 
    • Attention to detail to ensure accuracy
    • Familiarity with medical terminology
    • Basic computer skills to scan, organize and access electronic health records
    • Good time management skills
    • Excellent problem-solving skills


    Medical Records Clerk salary expectations

    Medical Records Clerks make an average of $14.15 per hour. This amount may vary depending on a candidate’s education, previous experience and location.


    Medical Records Clerk education and training requirements

    Medical Records Clerks are required to have a lot of medical expertise, so applicants should typically have some post-secondary education. Most employers look for candidates who have at least completed an associate degree or a similarly accredited program in health information technology. Some of the courses applicants should have taken include anatomy, data systems, physiology, coding systems and health care reimbursement. Employers may prefer to hire candidates who have certifications in this field, such as the Registered Health Information Technician (RHIT) or the Certified Electronic Health Records Specialist (CEHRS), though these are typically optional.


    Medical Records Clerk experience requirements

    Medical Record Clerks are usually required to have prior experience in a medical facility. The experience can be obtained through entry-level office jobs, internships or volunteer work. Most employers prefer candidates who have at least 1-2 years of experience in a medical office setting, and some also look for individuals who have experience using computers and data entry software.


    Job description samples for similar positions

    If you’re writing a job description for a similar position to a Medical Records Clerk, see our job description for this related role:

    Frequently asked questions about Medical Records Clerks


    Who does a Medical Records Clerk report to?

    Medical Records Clerks typically report to the Medical Office Manager, who will assign them their daily responsibilities and work schedules. If Medical Records Clerks come across any issues when sorting, handling or filing medical documents, they’ll report this problem to the Medical Office Manager, who will work to resolve it. They’ll also regularly oversee the Medical Records Clerk’s work performance and will provide feedback and guidance that the Medical Records Clerk will follow and use accordingly. 


    What settings do Medical Records Clerks typically work in?

    There are a wide variety of work environments that a Medical Records Clerk may operate in. Most of them work in medical offices, sometimes with a team of Medical Records Clerks, sorting through and handling various health records and files each day. They may work primarily on a computer, storing and organizing documents using various systems and folders. 

    Others may work more closely with patients and other medical professionals to gather patient information and paperwork. There are also Medical Records Clerks who operate in a more fast-paced hospital setting, where they must quickly file or retrieve important medical history for a patient. 


    What's the difference between a Medical Records Clerk and a Medical Office Assistant?

    Though they both work in a healthcare facility performing clerical tasks, there are some key differences between the responsibilities that a Medical Records Clerk and a Medical Office Assistant hold. A Medical Records Clerk works primarily with patient’s files and records, storing and organizing them. Medical Office Assistants work in the reception area of a medical facility, scheduling appointments, checking patients in and answering phone calls and emails. 

    Medical Office Assistants and Medical Records Clerk both typically handle a patient’s file and personal information, but Medical Office Assistants will usually initially input the information for the Medical Records Clerk to store in the proper location for later use by medical professionals. 


    What makes a good Medical Records Clerk?

    A great Medical Records Clerk must be highly organized to properly file, sort and store medical records in their respective filing locations. They should also have an impressive attention to detail to make sure all medical information is correct and located in the proper locations and folders. Since a majority of their time is spent inputting numbers, it’s also beneficial for Medical Records Clerk candidates to have great data entry abilities and strong computer skills.

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      *Indeed provides this information as a courtesy to users of this site. Please note that we are not your career or legal advisor, and none of the information provided herein guarantees a job offer.