What does an Office Administrator do?
Office Administrators typically work at the front desk of an office greeting visitors and directing them to their respective meeting rooms. They’ll often complete basic clerical tasks to keep the office running smoothly, including replying to emails, preparing various documents, building presentations for staff members and answering phone calls.
They’re also responsible for scheduling various meetings between employees and clients and often manage the meeting room schedule as well. Office Administrators will usually perform basic bookkeeping tasks, like tracking invoices, taking care of accounts receivable and tracking the office’s overall budget. They’ll also make purchases for the office like supplies, furniture and other necessary equipment.
Office Administrator job description intro paragraph
When writing an Office Administrator job description, start by introducing the job and company to prospective Office Administrators. Briefly highlight the work environment, what sets your company apart and why the role is important to your company.
“Company ABC is looking for an organized and goal-oriented Office Administrator to keep our busines’s operations running smoothly. Beyond greeting office visitors and answering phone calls and emails, you’ll also have the opportunity to help shape the way we run our office.
Here at Company ABC, we’re proud to have a 4.5 star rating on Indeed Company Pages and an above average Work Happiness Score from our employees. We value flexibility, autonomy and transparency. If this sounds like the work environment and role for you, apply today!”
Office Administrator skills and qualifications
A successful Office Administrator candidate will hold a variety of skills and qualifications to complete the necessary duties, including:
- Excellent leadership, time management and organizational skills
- Proven excellence as an office assistant, office administrator or in another relevant position
- Outstanding abilities to communicate in person, in writing and over the phone
- Familiarity with common procedures and basic account principles used in the office
- Knowledge of Microsoft Office and other office management tools and applications
Office Administrator salary expectations
An Office Administrator makes an average salary of $15.66 per hour. Pay rate may depend on level of experience, education and the geographical location.
Office Administrator education and training requirements
Office administrators typically hold a high school diploma or higher, with a degree or qualifications in secretarial studies being an advantage. Higher education is not required to complete standard job duties, but most employers prefer a bachelor’s degree in any relevant field, though disciplines in business, management, human resources or another related field are encouraged.
Office Administrator experience requirements
Office Administrator is generally not an entry-level position, as most employers want candidates who are already experienced with standard office procedures and software. Those who have not previously held the position of Office Administrator may have gained experience working as a receptionist or in a similar role.
Job description samples for similar positions
If the Office Administrator position isn’t quite right for you, try reviewing these other job description samples for similar positions: