What Does an Office Assistant Do?
Office Assistants typically work for businesses across industries to support Office Workers and Managers. They answer and transfer phone calls, run errands on behalf of employees, make copies or fax documents. Their job is to help daily operations by taking notes during meetings and distributing meeting minutes afterward. They may also be responsible for taking inventory of office supplies and communicating with vendors to order supplies as needed.
Office Assistant job description intro paragraph
When writing an Office Assistant job description, start by introducing the job and company to prospective Office Assistants. Briefly highlight the work environment, what sets your company apart and why the role is important to your company.
“Company ABC is looking for an Office Assistant to join our downtown office. In this role, you’ll play a critical role in keeping our office a positive, welcoming and productive environment. You’ll also get the chance to interact with all levels of staff and various customers and clients.
Here at Company ABC, we’re proud to have a 4.0 star rating on Indeed Company Pages and an above average Work Happiness Score from our employees. We value flexibility, autonomy and continuous learning and development.”
Office Assistant Skills and Qualifications
Office Assistants are exceptional multitaskers, and since they’re responsible for coordinating other people’s schedules, they must be incredibly well organized. Office Assistants will also need basic skills with commonly used computer software to do things like send emails, manage calendars and order supplies. Other important skills and qualifications for these professionals include:
- Flexibility and the ability to prioritize new tasks as they come in
- Interpersonal communication
- Time management
- Customer service
Office Assistant Salary Expectations
We’ve collected Office Assistant salary data from over 100,000 employees and users on Indeed over the past 36 months. The average salary for an Office Assistant is $15.42 per hour, which for a full-time employee, is roughly $32,000 per year. Some companies hire entry-level office assistants for minimum wage, and others hire mid- or senior-level workers and pay as much as $30 per hour. Office Assistants tend to stay with one employer for up to three years.
Office Assistant Education and Training Requirements
Many Office Assistants have a high school diploma or GED. However, some may also have associate’s degrees or higher. Assistants who want to move into management roles will likely need several years of experience and/or a college degree. Some vocational schools and community colleges offer certifications for office assistants and similar roles.
In terms of training, most Office Assistants develop the skills they need through formal education or on-the-job experience. However, you may ask that applicants have experience with the types of software you use. Many popular computer programs used for things like ordering supplies or maintaining schedules or data offer certifications that candidates can complete online.
Job Description Samples for Similar Positions
If this job description isn’t quite what you’re looking for, check out our other templates. Office Assistants have lots of responsibilities and duties that overlap with other positions, so you might find something that’s a better fit for your company. Check out these job description samples for these similar positions: