Operations Analyst Job Description: Top Duties and Qualifications

An Operations Analyst, or Operational Analyst, reviews a company’s policies, procedures and functions to find areas of improvement. Their main duties include reviewing company data, building reports based on these findings and recommending programs to improve the company’s performance metrics.

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Operations Analyst duties and responsibilities

The duties and responsibilities of an Operations Analyst help the organization move forward by recommending solutions to problems. Common duties for Operations Analysts include:

  • Collecting and organizing information from various sources like computer data and sales histories
  • Conducting interviews with employees and managers
  • Identifying and solving problems in various fields or specialized areas
  • Examine the data to figure out what is important to the problem and which methods are best to analyze it
  • Use statistical methods to analyze information and develop solutions to business problems
  • Advise managers on findings and the various courses they can take to address the problem
  • Write memos and reports for managers to look over the findings and recommendations

Operations Analyst Job Description Examples:

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Operations Analyst

Title: Operations Analyst (Entry level / junior role)

Description: Well established fixed-income broker-dealer in NYC is seeking an Operations Analyst to learn our business and all operational aspects of the firm. This will include working with the operations team, new accounts and sales groups. Brownstone Investment Group, LLC, founded in 1998, is headquartered in New York City, with offices in Denver, Chicago, Sausalito and Freehold. Led by our team of experienced professionals, our reputation for uncompromised integrity and ingenuity has positioned us as an innovative leader within the fixed income marketplace.

Primary Job Responsibilities may include:

o Working in Close Coordination with Operations Team on Trade Pre-Confirmation, Breaks, Settlement Issues and General Back-Up

o Working in Tandem with the Sales Team on Ticket Entry and Trade Allocations

o Coordinating with New Account Person and Compliance on Necessary Account Opening and Maintenance (LFF, F1SA, Change of SSI, Address) at Clearing Firms

o Utilize and Maintain Omgeo Alert for SSI

o New Account Set Up in Bloomberg

Ideal Candidate would have:

o High school diploma and college degree are required

o Advanced Excel skills

o Strong organizational skills

o Strong interpersonal and communication skills

o Eager and positive attitude to learn the business

o Ability to multi-task in a fast-paced environment

o No prior work experience necessary, but internships are a plus

o Previous experience with NetX 360, Goldman CAS, Bloomberg or Omgeo a plus

Job Type: Full-time

Education:

  • Bachelor's (Required)

    Work authorization:

  • United States (Required)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Parental leave

    Schedule:

  • Monday to Friday

  • No weekends

  • Day Only full-time employees eligible
  • ×

    Operations Analyst

    Technology based banking and financial services company seeking qualified financial analyst and payments operations specialist to help design, operate and manage digital payments operations infrastructure. This is an exciting opportunity to get in on the ground floor and join an early stage start-up organization in a rapidly evolving and fast pace growth sector for digital payments and mobile banking. Job position will start on a consulting or project basis given the Covid-19 crisis with the expectation to lead to full-time employment position.

    Qualified candidates need to have all of the following requirements

  • Minimum two years operations and financial accounting experience working for a bank, credit union, payment network [website] Visa, Mastercard, American Express)

  • Familiar with payment processing with at least one of the following - ACH, Swift, Fedwire credit card payments, deposit processing

  • Pass back-ground checks and recommendations

    Responsibilities will include designing accounting and payment processes, reporting, compliance, technology systems and working closely with other operations, technology and leadership teams.

    Job Types: Part-time, Contract

    Salary: $95.00 to $125.00 /hour

    Experience:

  • Banking: 2 years (Preferred)

  • Payment Card Industry: 1 year (Preferred)

  • Payment Processing: 2 years (Preferred)

    Contract Length:

  • 2 months or less

    Contract Renewal:

  • Likely

    Work Location:

  • One location

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Work from home

  • Flexible schedule

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

    Company's website:

  • Yes
  • ×

    Operations Analyst

    You will be responsible for coordinating and providing analytical support on PharmaForce’s financial and operational issues, review of data collection and analysis to detect deficient controls, and to optimize compliance. The individual will interact with Covered Entities, Pharmacies, Gateway Providers, and others. The ideal candidate must be able to multi-task managing multiple projects at once while serving as the subject matter experts for the technical team. The individual must be detailed oriented and proactive, always being solution oriented in coming up with the best and most efficient ways to continually improve. The individual will be able to work with minimal supervision and go above and beyond for our entities and in assisting their team members.

  • Using Excel or a comparable data management program.

  • Monitor and audit state Medicaid claims to ensure compliance to prevent potential duplicate discount rebates.

  • Identifies data trends and makes recommendations for quality improvement

  • Compiles analytical and statistical reports as needed.

  • Formulates, defines and recommends scope and format of reports.

  • Strive to consistently improve the overall efficiency, value, and internal support of the 340B Program.

  • Develop reports that can be used to educate staff and assist management in tracking the overall financial impact to the organization.

  • Build other reports, as appropriate, to monitor and improve 340B Program compliance and performance.

  • Monitor ordering processes from wholesalers.

  • Analyze invoices, shipping, and inventory processes.

  • Develop working relationships with internal working counterparts (IT, accounting, account managers, and others) to facilitate productive exchanges of information to improve efficiency and promote compliance.

  • Provide data, information, and reports as needed for other business units within the organization

  • Perform other duties as assigned

    Job Type: Full-time

    Salary: $65,000.00 /year

    Experience:

  • data visualization tools: 1 year (Preferred)

  • Knowledge about the 340B Drug Pricing Program: 1 year (Preferred)

  • 340B experience as a 340B Coordinator or 340B Manager: 1 year (Preferred)

  • Microsoft Excel: 2 years (Required)

    License:

  • 340B ACE Certification (Preferred)

    Additional Compensation:

  • Commission

  • Bonuses

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Work from home

    This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

    Schedule:

  • Monday to Friday

    Company's

  • What does an Operations Analyst do?

    Operations Analysts review the operations of a company and use this information to develop recommendations and changes to enhance the organization’s overall efficiencies. They’ collect this information by looking at workflows, reviewing company reports and interviewing employees. Once they’ve gathered all the necessary data, they use it to create strategies and programs that strengthen the overall operations of the company. 

    They present these policies, programs and business structure ideas to the leadership team, who provides their feedback regarding whether these suggestions are doable. Once approved, Operations Analysts collaborate with managers and department heads to ensure a smooth transition. They also train employees on what these new procedures are and how to follow them.

    Operations Analyst skills and qualifications

    The following are some of the major skills and qualifications of an Operations Analyst:

    • Communication to collaborate with colleagues and clients
    • Mathematical skills to process complex calculations
    • Problem-solving skills to find multiple viable solutions for a challenge
    • Computer skills to use various programs needed for analysis
    • Analytical skills to process large amounts of data
    • Critical thinking to determine what data and information is useful for the task

    Operations Analyst salary expectations

    The average salary of an Operations Analyst is $64,759 per year, with an average cash bonus of $2,500 a year. Salary may depend on level of experience, education and the geographical location. 

    Operations Analyst education and training requirements

    An Operations Analyst usually has a bachelor’s degree in statistics, mathematics or business administration where they learn basic research fundamentals. Many employers prefer candidates with a master’s degree for a more specialized technical and quantitative education. Computer science courses are also important since they use statistical software. Courses in other areas, like economics or engineering, are useful since this field is multidisciplinary.

    Most Operations Analysts receive on-the-job training to learn about the specific needs of the company. This training usually lasts one to three months and includes details about the company’s requirements, mission and goals. 

    Operations Analyst experience requirements

    Operations Analysts typically begin in entry-level roles, such as Junior Analysts, to get experience. Most Operations Analysts roles require at least 3 years of experience in an analysis or operations role. Some education could substitute for experience. 

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    Frequently asked questions about Operations Analysts

     

    Who does an Operations Analyst report to?

    The person an Operations Analyst reports to typically depends on the size and type of company they work for. If they work for a larger company, they usually work directly under the Operations Manager, who assigns them tasks and oversees their progress on executing effective programs. 

    Some Operations Analysts who work in smaller businesses with fewer people on their operations team report to the Chief Executive Officer or the Chief Operating Officer. They go to them for important company updates and provide them with reports on the success of the projects and policies they’ve implemented.

     

    Do Operations Analysts have different responsibilities in different industries?

    Most Operations Analysts work in the typical business office environment, finding ways to improve operational efficiencies in a workplace. They may operate in a supply chain setting, building plans to more effectively manage and move products to increase efficiency and productivity levels within the organization. 

    Some of them work for government entities in the Department of Defense, analyzing the government’s processes to find new ways to improve how they interact with and serve community members. There are also some Operations Analysts who work in the financial and banking setting, helping them implement programs and policies to increase their employee and customer satisfaction ratings.

     

    Which settings do Operations Analysts typically work in?

    Many Operations Analysts spend a majority of their time in an office environment, drafting up plans and recommendations for the leadership teams to review. Others also spend their time out in the field, interviewing employees and those who interact with the company’s employees to determine how well the company is performing and what they can be improving. 

     

    What makes a good Operations Analyst?

    Operations Analysts should be great with numbers and able to read and interpret complex data sets to find potential improvements to apply to the company’s efficiencies. They should also have impressive teamwork and collaboration skills to regularly communicate and build programs with department heads and other team members. 

    Strong public speaking skills are also great for a candidate to have, as they should be able to confidently present their recommendations to the leadership team and successfully convince them to follow their plans of action. Effective problem solving and critical thinking abilities are crucial, as Operations Analysts regularly identify the organization’s operational problems and develop new and innovative ways to solve them. 

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