Payroll Manager Job Description: Top Duties and Qualifications

A Payroll Manager, or Payroll Accounting Manager, is responsible for overseeing payroll staff. Their duties include hiring and training Payroll Specialists, coordinating with the finance and HR departments to process payroll for new employees or monitor payroll schedules and managing employee benefits and insurance plans.

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Payroll Manager duties and responsibilities

Payroll managers help employers achieve standards that are necessary for growth within the financial department. Many payroll management positions require completing the following duties:

  • Maintain insurance plans for employees 
  • Prepare reports for quarterly, yearly and weekly reports 
  • Review and abide by company policies and procedures 
  • Make sure account balances are correct
  • Resolve payroll errors
  • Manage payroll staff
  • Monitor promotions, transfers and terminations
  • Ensure that payroll goes out in timely manner

Payroll Manager Job Description Examples:

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Payroll Manager

A-Z Bus Sales Inc.

Colton, CA 92324

We are seeking a Payroll Clerk/ HRS to join our Team!

Essential Function:

  • Updates employee records in payroll system and prepares payroll data to produce accurate and timely payroll.

  • Prepares weekly, monthly, quarterly and year-end reports

  • Performs journal entries, account reconciliations & provides general ledger support

  • Stays current on payroll systems to achieve alignment with HR benefits

  • Maintains time card files and employee payroll files.

  • Responsible for time clock maintenance.

  • Prepares mandatory Eeoc filings; various state filings; benefit filings

  • experience using Paycom and Fusion.

  • Esop (not required but strongly preferred)

  • Audits; Esop, WC, payroll and 401k

  • Process Manual checks

  • No direct reports

    Required:

  • 2 years Payroll experience

  • Some HR knowledge

    Job Type: Full-time

    Experience:

  • Payroll: 5 years (Required)

    Education:

  • High school or equivalent (Preferred)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Flexible schedule

  • Tuition reimbursement

    Schedule:

  • Monday to Friday

  • No
  • ×

    Payroll Manager

    Responsibilities:

  • Process bi-weekly payroll

  • Processes wage garnishments and child support payments

  • Responds to and resolves any inquiries regarding paychecks

  • Keep track of hour rates, wages, compensation benefit rates, new hire information etc.

  • Address issues and questions regarding payroll from employees and superivsors

  • Prepare reports for upper management, finance department etc.

  • Process, maintain, and submit payroll required reports and documentation in a timely manner.

  • Prepare bi-weekly payroll journal entries

  • Maintain and file all supporting documents in a timely manner

  • Provide routine or as needed accounting supports that contribute to the effective functioning of the Finance Department

  • Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.

  • Deal with complaints and questions regarding payroll from employees and upper management

  • Investigate and resolve any discrepancies in payroll

  • Respond to any data/reporting requests related to payroll and timekeeping including unemployment and wage verifications

  • Manage employee benefits administration

  • Manage ACA information tracking

    Qualifications/Required Skills:

  • Ability to manage a full payroll cycle

  • Proficiency in Sage a plus

  • Advanced knowledge of Excel

  • Ability to work independently

  • Dependability and consistency are essential

  • Detail-oriented, conscientious individual with excellent documentation and communication skills

  • Consistently meets deadlines, follows up, and effectively uses time

  • Proven experience as payroll specialist or payroll manager

  • Solid understanding of accounting fundamentals and payroll best practices

  • Proven experience as payroll clerk or payroll manager

  • Outstanding organizational and time management skills

  • Desire to be a part of a growing business

  • Willingness to perform additional functions as needed

    Job Type: Full-time

    Salary: $60,000.00 /year

    Experience:

  • supervisory: 1 year (Preferred)

  • benefits administration: 1 year (Preferred)

  • payroll processing: 3 years (Preferred)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Retirement plan

  • Paid time off

    This Job Is:

  • A job for which all ages, including older job seekers, are encouraged to Monday to Day shift
  • ×

    Payroll Manager

    Well established family owned Commercial Real Estate Development and Property Management company located in Bellevue, WA is seeking an experienced Accounts Payable and Payroll Manager.

    Duties include:

    Payables:

  • 3 monthly payables batches

  • Code recurring administrative invoices

  • Coordinate invoice approval

  • Ensure current documentation is on file for all vendors

  • Maintain all Accounts Payable files

    Payroll:

  • Send Direct Deposit information to bank

  • Enter and process weekly and monthly payroll

  • Administer Workshare program

  • Payroll taxes

  • Issue W-2's and 1099's

    Taxes/Registration:

  • Pay and report all taxes for all entities - local, state, federal

  • Complete and file all paperwork for entity registrations and licenses

    Human Resources:

  • Maintain employee files

  • Maintain licenses and registration on company vehicles

    Reconciliations:

  • Reconcile and maintain records for all company credit cards

  • Bill internal entities as needed

    In addition to the duties listed above, various special projects may be assigned as needed. The ideal candidate will have a friendly and professional demeanor, strong communication and organizational skills, and the ability to multi-task and follow instructions. Candidate should adapt quickly & easily to new tasks and be able to work independently with efficiency and accuracy.

    Desired Skills & Experience:

  • Associate or Bachelor’s degree preferred

  • Proficient in Microsoft Office, especially in Excel

  • Experience with accounting systems/software, especially Yardi

  • ADP or Paychex experience

  • Eager to take on more challenging tasks

    Please respond with resume and cover letter.

    Job Type: Full-time

    Salary: $50,000.00 to $60,000.00 /year

    Experience:

  • Payroll: 2 years (Required)

    Education:

  • Associate (Preferred)

    Additional Compensation:

  • Bonuses

    Work Location:

  • One location

    Benefits:

  • Paid time off

  • Flexible Job Is:

  • A job for which all ages, including older job seekers, are encouraged to Monday to Friday
  • What does a Payroll Manager do? 

    Payroll Managers typically work for corporations across industries. Depending on the corporation’s size, they may lead a payroll department or work between the finance and HR departments to achieve payroll tasks. They work closely with payroll staff to oversee the processing of payroll for all company employees. Their job is to use payroll software to schedule automatic payments, calculate employee payroll taxes and remove a portion of each payment to go towards insurance and benefits. They may also be responsible for meeting with company Executives to determine changes to payroll schedules or distribution methods.

    Payroll Manager skills and qualifications

    As a payroll manager, it’s necessary to be competent in mathematics. Taking college refresher courses is a great way to sharpen payroll management skills. Being organized and professional can help a payroll manager achieve work-related goals, which is very helpful for the quality and prosperity of the business. 

    Any skills and qualifications you want the candidate to have, make sure they’re listed in the job description. A few more qualifications often listed in a payroll manager job description include:

    • Social skills necessary for teamwork and management 
    • Knowledge of payroll management software 
    • Timely response to payroll audits 
    • Facilitate a respectful work environment 
    • Plan and prioritize assigned tasks
    • Possess strong communication skills
    • Knowledge in compliance

    Payroll Manager salary expectations

    A Payroll Manager makes an average of $74,554 yearly. Pay rate may depend on level of experience, education and the geographical location. 

    Payroll Manager education and training requirements

    Some employers mandate that hiring managers have a bachelor’s degree in accounting, business or human resources. Education and training requirements must be explicitly clear to identify and understand. This helps ensure that only qualified candidates apply. The potential employee needs to express a positive and lively attitude. 

    Payroll manager experience requirements

    Experience with a former payroll management position is also helpful when working in the field. Since payroll managers usually use the software, many employers prefer candidates who have experience working with computers. Different employers often pay to depend on the job experience that the employee has.

    Job description samples for similar positions

    If the Payroll Manager job description doesn’t meet your needs, see job descriptions for related positions:

    Frequently asked questions about Payroll Managers

     

    What is the difference between a Payroll Manager and an HR Manager?

    The difference between a Payroll Manager and an HR Manager is their areas of job focus. For example, Payroll Managers oversee Payroll Specialists and other Payroll staff to organize employee pay schedules. In contrast, HR Managers have a broader scope of job responsibilities that encompass HR policies, hiring or recruitment and payroll management. Depending on the organizational structure of a company, Payroll Managers may operate on the same level as HR Managers and work closely with them to complete tasks.

     

    What are the daily duties of a Payroll Manager?

    On a typical day, a Payroll Manager starts by reviewing their voicemail and email to respond to time-sensitive messages from the HR department, accounting department or company employees. They also review recent payroll schedule data to ensure employees received the correct monetary amount for that pay period. Throughout the day, they participate in meetings with members of the HR and accounting department to discuss potential updates to payroll schedules and new employees to add to the system. 

    Payroll Managers also assist employees who have difficulty accessing digital pay stubs. During quiet moments, Payroll Managers research new payroll management systems to determine ways to streamline the payroll process.

     

    What qualities make a good Payroll Manager?

    A good Payroll Manager uses their knowledge of finance in combination with human resource procedures to oversee payment schedules for employees. They have a natural ability to lead, enabling them to manage a team of Payroll Specialists and delegate tasks among them. Payroll Managers also knows how to multitask. This is an important quality as it allows them to oversee new employee payroll details while also maintaining existing employee payroll schedules.

     Further, a good Payroll Manager has excellent interpersonal communication, allowing them to work with company employees and different departments to resolve payroll conflicts and initiate new procedures. A good Payroll Manager also stays up-to-date on the latest payroll software programs that could help streamline scheduling and distribution of payroll.

     

    Who does a Payroll Manager report to?

    Payroll Managers report to different professionals depending on the organizational structure of their company. For example, some Payroll Managers may report to the Finance Department Manager or Finance Director within an organization. In contrast, other companies might place Payroll Managers under the guidance of an HR Department Manager or Director. Payroll Managers may also report indirectly to the CEO of smaller corporations to determine changes to payroll systems.

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