Procurement Manager Job Description: Top Duties and Qualifications

Last updated: June 22, 2022

A Procurement Manager, or Purchasing Manager, is responsible for overseeing Supplier relations and transportation details for a company. Their duties include evaluating their employers’ brand and target audience to determine what products to order, monitoring delivery times from warehouses or manufacturing plants to retail locations and hiring and training purchasing staff members to carry out purchasing tasks.

Build a Job Description

Procurement Manager duties and responsibilities

Procurement Managers handle the procurement of goods and services for a company. They manage each part of the supply chain to ensure consistent delivery of goods and services while identifying possible obstacles that may affect productivity Their duties and responsibilities may vary from company to company, but typically include: 

  • Developing sound, cost-effective strategies for the purchasing of materials used in the business
  • Maintaining relationships with suppliers while continually scouting for additional vendors
  • Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
  • Communicating with management regularly regarding the efficient flow of goods and services affecting production
  • Conducting cost analyses and setting benchmarks for improvement
  • Developing risk management procedures to mitigate losses in the event of product shortages
  • Supervising a purchasing team and delegating tasks across departments when necessary
  • Working closely with the company legal department to make sure contracts and terms are favorable
Build a Job Description

Procurement Manager Job Description Examples

What does a Procurement Manager do?

Procurement Managers typically work for corporations across industries, including retail, healthcare and technology. They work closely with upper management professionals, Suppliers or Vendors and purchasing employees to determine product and shipping needs. Their job is to maintain Supplier contracts, monitor product inventory levels across locations and place additional orders according to customer demand. They may also be responsible for developing strategic plans to address delayed shipments or discontinued products.

Procurement Manager skills and qualifications

A Procurement Manager should have the following skills and qualifications to be successful in their role: 

  • Multilingual or bilingual proficiency
  • Outstanding management skills
  • Excellent negotiation skills
  • Strong organization skills
  • Written and verbal communication skills

Procurement Manager salary expectations

A Procurement Manager makes an average of $85,212 per year. Salary may depend on the candidate’s education, level of experience and geographic location. 

Procurement Manager education and training requirements

Many Procurement Manager employers require candidates to hold a minimum of a bachelor’s degree in supply chain management, business administration, purchasing management or a related field of study. Some employers may prefer candidates with a master’s degree. Many Procurement Managers also hold various certifications. Some of the common certifications include:

  • SPSM Certification from the Next Level Purchasing Association
  • APICS Supply Chain certifications
  • Certified Purchasing Professional (CPP)
  • Certified Professional Purchasing Manager (CPPM)
  • Certified Green Purchasing Professional (CGPP)
  • Certified Professional in Distribution and Warehousing (CPDW)
  • Certified Professional Purchasing Consultant (CPPC)

Procurement Manager experience requirements

In addition to a bachelor’s degree, many Procurement Managers employers require some prior work experience in procurement, preferably at least 2 years in supply chain management or 5 years in purchasing or procurement. Many Procurement Managers begin their careers as Purchasing Agents or Buyers and, through work experience, advance to Procurement Manager positions. A Procurement Manager should have a strong knowledge of specific industries and markets, as well as a strong grasp of negotiation techniques. 

Job description samples for similar positions

If you’re writing a job description for a position related to the Procurement Manager position, see our job description sample for a similar role: 

Ready to Hire a Procurement Manager? Build a Procurement Manager Job Description

Frequently asked questions about Procurement Managers

 

What is the difference between a Procurement Manager and a Supply Chain Manager?

The difference between a Procurement Manager and a Supply Chain Manager is their areas of job focus. For example, Procurement Managers are responsible for researching Suppliers or Vendors, selecting wholesale products that match their company’s brand and ordering inventory to ship to retail locations based on popularity or trends. In contrast, Supply Chain Managers are responsible for figuring out how to get shipments from a manufacturing location or warehouse to its destination. This means scheduling delivery times, planning travel routes and selecting one or more transportation methods either by truck, train or plane.

 

What are the daily duties of a Procurement Manager?

On a typical day, a Procurement Manager starts by checking their email, voicemail and shipment tracking software to respond to missed messages from Vendors and determine whether Vendors shipped their orders. Throughout the day, Procurement Managers sit in on meetings with the purchasing and sales teams to decide about new products on the market and which products they wouldn’t reorder based on initial customer feedback. 

During downtime in their office, Procurement Managers review inventory requests from different retailers and place orders based on their needs. They also work with their team members to resolve shipping issues and research similar products after a Vendor stops selling a well-loved product.

 

What qualities make a good Procurement Manager?

A good Procurement Manager has in-depth knowledge of their employers’ industry and the types of products that consumers enjoy. They use their expertise to seek quality products that align with their employer’s brand and pricing needs. Further, a good Procurement Manager has excellent interpersonal communication that enables them to make meaningful professional connections with Suppliers and Vendors. A good Procurement Manager also has great negotiation abilities, enabling them to receive better pricing for products that match their budgeting needs.

 

Who does a Procurement Manager report to?

Procurement Managers typically report to the Chief Operating Officer (COO). The Chief Operating Officer oversees all business operations, including sales, logistics and manufacturing. They provide Procurement Managers with set budgets for purchasing products or hiring employees. In larger corporations, Procurement Managers report directly to the Director of Procurement and indirectly to the Chief Operating Officer.

Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

No search results found