Procurement Manager Job Description: Top Duties and Qualifications
Last updated: June 22, 2022
A Procurement Manager, or Purchasing Manager, is responsible for overseeing Supplier relations and transportation details for a company. Their duties include evaluating their employers’ brand and target audience to determine what products to order, monitoring delivery times from warehouses or manufacturing plants to retail locations and hiring and training purchasing staff members to carry out purchasing tasks.
Procurement Managers handle the procurement of goods and services for a company. They manage each part of the supply chain to ensure consistent delivery of goods and services while identifying possible obstacles that may affect productivity Their duties and responsibilities may vary from company to company, but typically include:
Developing sound, cost-effective strategies for the purchasing of materials used in the business
Maintaining relationships with suppliers while continually scouting for additional vendors
Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
Communicating with management regularly regarding the efficient flow of goods and services affecting production
Conducting cost analyses and setting benchmarks for improvement
Developing risk management procedures to mitigate losses in the event of product shortages
Supervising a purchasing team and delegating tasks across departments when necessary
Working closely with the company legal department to make sure contracts and terms are favorable
Job Title: Procurement Manager Job Type: Full Time Location: Galesburg, IL
Some companies may call it a Procurement Manager, but we call it a Demand Flow Manager. The Demand Flow Manager will oversee the movement, procurement, distribution and storage of materials in the organization, control the flow of incoming raw materials and outgoing finished goods to ensure accurate inventory and world class service levels. In this role reporting to the Senior Vice President of Operations, the Demand Flow Manager will oversee purchasing and replenishment of components, warehouse management, inventory control, material handling, transportation, import/export and shipping and receiving operations. The Demand Flow Manager is a critical member of our organization and will oversee all aspects of department management including hiring, training, employee development, and adherence to safety protocols.
Bachelor’s degree from an accredited college or university with emphasis in business, supply chain or other related relevant fields
3+ years of experience in production management or related field; equivalent combination of education and experience allowed
APICS Certification and/or Lean/Six Sigma Experience preferred
ERP/MRP system knowledge required; NetSuite experience a plus
Excellent leadership, communication, interpersonal and managerial skills
Role & Responsibilities Develop new strategies to streamline processes and reduce cost.
Perform metrics reporting and data analysis tasks to identify issues and opportunities for process improvements.
Further develop and manage the S&OP process.
Partner and communicate with suppliers, transportation partners and customers
Implement and maintain a robust cycle counting process.
Recommend optimal transport modes, routes or frequency to reduce freight costs.
Select carriers and/or modes of transportation monitor service against performance criteria.
Monitor forecasts to identify changes or to determine their effect on supply chain activities.
Participate in the coordination of engineering changes, product line extensions, or new product launches to ensure orderly and timely transitions in material or production flow.
Job Type: Full-time
Salary: $54,101.43 - $130,182.85 per year
8 hour shift
Ability to commute/relocate:
Galesburg, IL: Reliably commute or planning to relocate before starting work (Required)
Production management: 5 years (Required)
Lean Six Sigma: 5 years (Required)
ERP systems: 5 years (Required)
Demand planning: 5 years (Required)
APICS Certification Location: One location
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
This position manages the procurement area and related contracts for Richland County Recreation Commission (RCRC). Work involves: overseeing the procurement, warehousing and distribution, inventory/procurement records, and administration of goods and professional services for RCRC; directing RCRC staff in the procurement of goods and services; interpreting rules and regulations, and setting related goals. This position also evaluates vendors; renders decisions on vendor protests; and participates in various committees and task forces.
Essential JOB Functions
Directs all activities of contracting and procurement for RCRC; participates in the preparation, review, and submittal of a variety of reports, reconciliations, work papers, communications, schedules, tables, and/or statements to and from internal departments and/or external agencies.
Manages, performs, and administers contracting functions for commodities, services, and construction; reviews and participates in the analysis of management information; identifies issues and discrepancies; conducts needs analysis; projects consequences of proposed actions; formulates recommendations based on findings; implements priorities; and trains individuals on established or modified organizational practices/or procedures.
Driving to and from different locations within the agency.
Directs RCRC staff in the procurement of goods and services, professional services (contracts), warehousing and distribution, property book, and fleet management.
Reviews and approves major bids.
Evaluates and approves qualified vendors
Interprets procurement rules and regulations for staff and officials.
Renders decisions on vendor protests.
Negotiates complex contracts for RCRC; monitors and evaluates all phases of the contracting function.
Develops and implements procurement policies and procedures in accordance with RCRC policy, state, and federal regulations.
Participates: in special projects; in/on a variety of task forces, meetings, and committees; and/or training sessions.
Establishes goals regarding purchasing from state-approved minority vendors.
Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
Minimum Education AND Experience Requirements
Bachelor’s degree in accounting, finance, business administration, or a related field;
Two (2) years of related work experience.
Or any equivalent combination of training and experience in accounting, finance, or auditing that provides the necessary background for this position.
Knowledge, Skills, AND Abilities
Knowledge of supply chain, procurement, inventory, and property management practices and procedures.
Knowledge of federal, state, and local laws pertaining to contract and procurement functions in a governmental agency.
Knowledge of rules, regulations, and provisions of the Consolidated Procurement Code.
Knowledge of accounting, budgeting, and bookkeeping procedures applicable to property and inventory.
Knowledge of insurance and claims administration.
Knowledge of projects, grants, and contract management.
Skill in communicating, both verbally and in writing.
Skill in operating computers and working with software applicable to the position.
Ability to build and foster working relationships with others and resolve conflicts.
Ability to prepare and give presentations.
Ability to prepare reports.
Ability to manage and execute multiple tasks.
Ability to conduct research, analyze information, and make recommendations.
Certification, License, AND Special Requirements
Certification(s) as a Certified Public Purchasing Officer (CPPO)/Certified Professional Public Buyer (CPPB) preferred.
Must possess a valid Driver’s License to drive an RCRC vehicle, and produce an acceptable 10-year driving record.
The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects; work may also require manual dexterity, perceiving sounds at normal speaking levels, distinguishing among sounds, mental acuity, reaching, speaking, talking, visual acuity for color, and walking.
Work is typically performed in a relatively safe, secure, and stable work environment.
Richland County Recreation Commission has the right to revise this position description at any time and does not represent in any way a contract of employment.
Job Type: Full-time
Pay: From $52,483.00 per year
Employee assistance program
Flexible spending account
Health savings account
Paid time off
Vision insurance Schedule:
8 hour Location: One location
99 Ranch Market is one of the largest Asian supermarket chains in the United States, with over 50 store locations in California, Nevada, Texas, Washington, Oregon, Maryland, Massachusetts, New Jersey, Virginia, and more! We are passionate and honored to shape the Asian Supermarket culture within the grocery industry. As 99 Ranch Market expands, we have new positions open. We welcome new members to join and grow along with our team!
Develop the organization’s procurement rules and regulations.
Establish the tracking tool and evaluating process to improve the work of Buyers and Purchasing Agents.
Manage all non-trading goods’ purchases and vendor management.
Serve as the main representative of the company to negotiate and manage contracts.
Standardize and manage the vendor management process and drive the annual vendor review process for the organization.
Collaborate with merchandisers, accounts payable, operations, and marketing teams to solve issues and improve customer service experience.
Establish and provide procurement training and compliance enhancement.
Perform other duties as assigned by management.
A Bachelor's degree in Purchasing Management, Supply Chain Management, Business Management, or a related field is required; a Master's degree is preferred. Additional education can be in lieu of experience.
5+ years of experience in procurement. Preferably in the retail, manufacturing, or logistic industry.
In-depth knowledge of contract law, procurement techniques, principles of negotiations, research and market analysis techniques, and contract development/administration is required.
Excellent communication and interpersonal skills.
Ability to manage multi-stakeholder relationships and problem-solving.
Ability to thrive under pressure and adhere to constant and challenging deadlines.
CPSM or CPSD certification is a plus.
Proficient skill in using Excel, SAP, or other procurement software and tools is a plus.
Must be legally authorized to work in the United States without sponsorship.
Prolonged periods sitting at a desk and working on a computer
Must be able to lift to 15 pounds at times
Employment type: Full Time
Location: 6338 Regio Ave., Buena Park, CA 90620.
Medical, Dental, and Life Insurance
401(k) Retirement Savings Plan with 4% Company Match
Long-Term Service Award
Paid Time Off
Tawa Group dba 99 Ranch Market, is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Job Type: Full-time
Paid time off Schedule:
8 hour shift
Monday to Friday
Ability to commute/relocate:
Buena Park, CA 90620: Reliably commute or planning to relocate before starting work (Required)
Procurement: 5 years Location: One location
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Procurement Managers typically work for corporations across industries, including retail, healthcare and technology. They work closely with upper management professionals, Suppliers or Vendors and purchasing employees to determine product and shipping needs. Their job is to maintain Supplier contracts, monitor product inventory levels across locations and place additional orders according to customer demand. They may also be responsible for developing strategic plans to address delayed shipments or discontinued products.
Procurement Manager skills and qualifications
A Procurement Manager should have the following skills and qualifications to be successful in their role:
Multilingual or bilingual proficiency
Outstanding management skills
Excellent negotiation skills
Strong organization skills
Written and verbal communication skills
Procurement Manager salary expectations
A Procurement Manager makes an average of $85,212 per year. Salary may depend on the candidate’s education, level of experience and geographic location.
Procurement Manager education and training requirements
Many Procurement Manager employers require candidates to hold a minimum of a bachelor’s degree in supply chain management, business administration, purchasing management or a related field of study. Some employers may prefer candidates with a master’s degree. Many Procurement Managers also hold various certifications. Some of the common certifications include:
SPSM Certification from the Next Level Purchasing Association
APICS Supply Chain certifications
Certified Purchasing Professional (CPP)
Certified Professional Purchasing Manager (CPPM)
Certified Green Purchasing Professional (CGPP)
Certified Professional in Distribution and Warehousing (CPDW)
Certified Professional Purchasing Consultant (CPPC)
Procurement Manager experience requirements
In addition to a bachelor’s degree, many Procurement Managers employers require some prior work experience in procurement, preferably at least 2 years in supply chain management or 5 years in purchasing or procurement. Many Procurement Managers begin their careers as Purchasing Agents or Buyers and, through work experience, advance to Procurement Manager positions. A Procurement Manager should have a strong knowledge of specific industries and markets, as well as a strong grasp of negotiation techniques.
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Frequently asked questions about Procurement Managers
What is the difference between a Procurement Manager and a Supply Chain Manager?
The difference between a Procurement Manager and a Supply Chain Manager is their areas of job focus. For example, Procurement Managers are responsible for researching Suppliers or Vendors, selecting wholesale products that match their company’s brand and ordering inventory to ship to retail locations based on popularity or trends. In contrast, Supply Chain Managers are responsible for figuring out how to get shipments from a manufacturing location or warehouse to its destination. This means scheduling delivery times, planning travel routes and selecting one or more transportation methods either by truck, train or plane.
What are the daily duties of a Procurement Manager?
On a typical day, a Procurement Manager starts by checking their email, voicemail and shipment tracking software to respond to missed messages from Vendors and determine whether Vendors shipped their orders. Throughout the day, Procurement Managers sit in on meetings with the purchasing and sales teams to decide about new products on the market and which products they wouldn’t reorder based on initial customer feedback.
During downtime in their office, Procurement Managers review inventory requests from different retailers and place orders based on their needs. They also work with their team members to resolve shipping issues and research similar products after a Vendor stops selling a well-loved product.
What qualities make a good Procurement Manager?
A good Procurement Manager has in-depth knowledge of their employers’ industry and the types of products that consumers enjoy. They use their expertise to seek quality products that align with their employer’s brand and pricing needs. Further, a good Procurement Manager has excellent interpersonal communication that enables them to make meaningful professional connections with Suppliers and Vendors. A good Procurement Manager also has great negotiation abilities, enabling them to receive better pricing for products that match their budgeting needs.
Who does a Procurement Manager report to?
Procurement Managers typically report to the Chief Operating Officer (COO). The Chief Operating Officer oversees all business operations, including sales, logistics and manufacturing. They provide Procurement Managers with set budgets for purchasing products or hiring employees. In larger corporations, Procurement Managers report directly to the Director of Procurement and indirectly to the Chief Operating Officer.
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