Program Coordinator Job Description: Top Duties and Qualifications

A Program Coordinator, or Program Support Coordinator, is responsible for overseeing the successful planning and completion of educational, professional or charitable programs. Their duties include leading program staff and delegating tasks among them, monitoring program budgets and determining how to prioritize funds and performing outreach duties to engage with the local community.

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Program Coordinator duties and responsibilities

Program Coordinators manage, coordinate and oversee different programs and projects. They often have the following responsibilities: 

  • Monitor and approve program expenditures.
  • Prepare financial statements and maintain records pertaining to program activities.
  • Purchase or approve the purchase of equipment and supplies needed by the staff and program.
  • Supervise the program’s staff.
  • Schedule program work, oversee daily operations, coordinate the activities of the program and set priorities for managing the program.
  • Manage marketing and outreach to the community.
  • Prepare or assist in the preparation of grant requests and funding continuation from outside sponsors.

Program Coordinator Job Description Examples:

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Program Coordinator

Program Manager, Part Time

We’re a small, profitable company on a large growth trajectory, changing lives around the world.

We’re looking for a highly skilled ‘air traffic controller’ to be our Program Manager to manage the day-to-day details of executing on our strategy. The ideal candidate has deep experience in online program delivery, managing multiple projects, with extraordinary attention to detail.

Our company’s mission is to ease the struggle for bright kids with learning, social, emotional, and/or behavioral challenges. We do this through online summits for parents and teachers, an online membership program, and online classes. We're fueling a global movement of amazing families and are looking for an upbeat, positive team member with off-the-charts executive function skills to help deliver on our promise.

You will be specifically responsible for:

  • Working closely with the founder to solve whatever day-to-day challenges arise that are unique to a thriving start-up environment

  • Planning and backwards engineering steps to deliver on goals and strategies

  • Creating 'rinse and repeat' processes and systems to work smarter, not harder

  • Organizing and coordinating timelines, details and team tasks using project management software

  • Managing pipeline for video content production from inception to final delivery

  • Ensuring details are correct for event launches and weekly activities

  • Testing new offerings before launching

  • Representing the organization warmly and professionally with world-class psychologists, instructors and affiliates

  • Communicating impeccably via email, phone and zoom with partners and contractors

    The right candidate will be able to grow into a full time role.

    Definite plus if you enjoy learning about psychology and education.

    Qualifications:

  • Be forward-thinking and crystallize ideas into executable plans

  • Excellent planning, time management and organizational skills

  • Strong attention to detail and excellent problem solving skills

  • Thrive under pressure during events and periods of quick scaling

  • Excellent written, verbal, and interpersonal communication skills

  • Web-savvy: Familiar with core software apps like Zoom, Airtable, and Wordpress

  • Handle multiple competing priorities in a fast-paced environment

  • Able to do many hands-on start up tasks and grow with the role

  • Flexible thinking and able to pivot quickly

    Our core values:

  • Members’ needs, learning and progress first

  • Best information and experts

  • Warm, compassionate, supportive community

  • Effective, simple strategies and positive communication for busy parents

  • Excellent service

    Job Type: Part-time

    Salary: $40.00 to $50.00 /hour

    Experience:

  • digital business: 3 years (Required)

  • program management: 5 years (Required)

    Work Location:

  • Fully Remote

    Benefits:

  • Work from home

  • Flexible schedule

    Schedule:

  • Monday to Friday

    Company's website:

  • https://brightandquirky.com/

    Company's Facebook page:

  • Yes
  • ×

    Program Coordinator

    Position: Program Coordinator

    Supervisor: Production Manager

    Description

    Major national civic engagement nonprofit organizations seek a Program Coordinator.

    For the last 16 years, the Voter Participation Center (VPC), a 501(c)(3) civic engagement organization, has led the way in recognizing and harnessing the potential power of the Rising American Electorate –unmarried women, people of color, and young people – as a vital voting bloc. VPC has positioned itself as the leading experimental and scientific civic engagement organization by accumulating more than a decade’s worth of knowledge and experience in registering and turning out the new majority of eligible voters. VPC’s programs have consistently proven to be some of the most impactful and cost-effective programs—and to date VPC has helped over 4 million Americans register to vote. VPC continues to innovate with its approach and techniques to impact greater civic engagement, registration, and turnout.

    The Center for Voter Information (CVI) is a progressive 501(c)(4) nonprofit that works to engage and persuade both the RAE as well as the broader electorate.

    Role

    The Program Coordinator will play a pivotal role in implementing the Voter Participation Center and Center for Voter Information’s large-scale voter registration and mobilization programs. This position will assist in the development and production and execution of mail, digital, and SMS programs.

    Responsibilities include but are not limited to:

  • Assist in the production of voter registration and mobilization mail programs

  • Perform quality control checks during the creative proofing process

  • Oversee the maintenance of program infrastructure in key states

  • Field and log inquiries about VPC/CVI programs

  • Track political activity nationally and in key states, including candidate, IE, and organizational initiatives as well as public polling

  • Research candidate issue positions

  • Manage VPC’s elections calendar

  • Assist in preparing reports on VPC/CVI programming

  • Other general support for program team activities

    Desired Skills

    This is an entry-level position.

  • Entry level, but experience on political campaigns, community organizing, or election administration a plus

  • Familiarity with and interest in 2020 political landscape

  • Close attention to detail

  • Should be an organized, detail oriented, and a multitasker

  • Positive, collaborative team player

  • Comfortable working in a high stakes, dynamic environment

  • Familiarity with Microsoft Office, particularly Excel

    Position is through December 31st 2020. Salary ranges from $40,000 to $45,000 per year and includes a generous benefits package. To apply email resume and cover letter to info at voterparticipation.org

    VPC/CVI is an Equal Opportunity Employer.

    Applicants of diverse background are welcomed and encouraged to apply.

    Job Type: Full-time

    Salary: $40,000.00 to $45,000.00 /year

    Experience:

  • campaign or political: 1 year (Preferred)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Paid time off

  • Parental leave

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • Team-oriented -- cooperative and Job Is:

  • A job for which people with disabilities are encouraged to Monday to Friday
  • ×

    Program Coordinator

    Program Coordinator Wanted

    Covendis, a National Vendor Management Software and Services Company, is seeking a Program Coordinator to assist our Program Manager in managing client accounts for the State of Connecticut. This role is expected to take approximately 30-35 hours of labor per week. The role will be primarily home based, with periodic visits to the Connecticut State Government Offices in Hartford. A description of the responsibilities, personal attributes and requisite experience, appears below.

    The role consists of the following responsibilities:

  • Provide the primary link between Covendis and the client

  • Manage the contracted client deliverables for Covendis

  • Develop a solid relationship between Covendis and client

  • Ensure that Service Delivery is continuous and smooth

  • Resolve situations that hinder the delivery of services

  • Develop additional business as situations permit

  • Log and track problems and resolutions

  • Keep required financial records of your accounts

  • Provide administrative support to clients as required (records management, data entry, etc.)

  • Host proprietary software trainings & provide demos monthly for the client

  • Travel to the State Agencies is required

    To be successful, you should have the following personal attributes

  • Detail oriented

  • The ability to learn and master new software

  • Comfortable working in a highly flexible environment

  • Enjoy meeting and working with people

  • Strong communication, organizational, analytical skills

  • Advanced critical thinking and decision making capabilities

  • Experience with OneDrive, Microsoft Suite and Google Drive/Docs

  • Ability to assume responsibility and work with limited direction

  • Take ownership of the account

  • Customer service skills supporting all aspects of customer and client interaction

    Any or all of this type of experience would be a plus

  • Experience working with or for the Government (City, State or Federal)

  • Program Management or Client Management experience

  • Account Management experience

  • Vendor Management System experience

  • Managed Service Provider experience

  • Sales or order fulfillment experience

  • Recruiting experience

    Please DO NOT Apply FOR This Position IF YOU ARE NOT A Resident OF THE State OF Connecticut. Relocation IS NOT AN Option.

    Job Type: Part-time

    Salary: $20.00 to $25.00 /hour

    Experience:

  • Administrative: 2 years (Required)

  • Account Management: 2 years (Preferred)

  • Customer Service: 2 years (Required)

    Work Location:

  • Fully Work from home

  • Flexible Monday to Friday
  • What does a Program Coordinator do?

    Program Coordinators typically work for educational institutions, non-profit organizations, healthcare organizations or corporations. They work closely with program staff to ensure they complete tasks within set deadlines. Their job is to identify potential funding needs to draft grant requests and develop ideas to market their programs to the desired target audience. They may also be responsible for purchasing equipment or other supplies needed to carry out program events.

    Program Coordinator skills and qualifications

    Program Coordinators use a variety of skills to complete their duties effectively, which can include: 

    • Leadership skills
    • Adaptability
    • Self-motivation
    • Organizational skills
    • Close attention to detail and the ability to plan ahead
    • Ability to work under pressure  
    • Administrative and clerical skills
    • Interpersonal skills, including excellent written and verbal communication

    Program Coordinator salary expectations 

    A Program Coordinator makes an average salary of $45,387 per year. The exact salary for this position may depend on a candidate’s education, experience level and geographical location. 

    Program Coordinator education and training requirements 

    Most employers require Program Coordinators to have a bachelor’s degree in business administration or a related field. However, some employers may accept candidates with a high school diploma or associate degree with relevant experience. Many employers provide Program Coordinators with on-the-job training to familiarize them with the facility in which they work and any residents, patients or students. 

    Program Coordinator experience requirements

    Most employers prefer Program Coordinators with some experience in their industry or experience as a Program Coordinator in a different sector. Many internships can provide valuable experience. Some employers may hire candidates to start in a different position, performing clerical duties, to be able to gain the skills and knowledge needed to advance to a Program Coordinator position. 

    Job description samples for similar positions

    If you are looking for candidates for similar roles to the Program Coordinator position, see our job description templates for related positions: 

    Frequently asked questions about Program Coordinator

     

    What is the difference between a Program Coordinator and a Program Manager?

    The difference between a Program Coordinator and a Program Manager is seniority and the scope of their job responsibilities. For example, Program Coordinators usually perform a mid-level role due to having a few years of professional experience in program coordination. Because of this, Program Coordinators are responsible for overseeing one program in-depth. This includes monitoring program staff, ensuring the program gets proper marketing and funding and leading daily program activities.

    In contrast, Program Managers typically have more experience working in previous roles as a Program Coordinator. Because they have more professional experience, Program Managers oversee multiple programs at once. Their job is to ensure that each program has the proper leadership and resources to best aid participants.

     

    What are the daily duties of a Program Coordinator?

    On a typical day, a Program Coordinator starts by checking their email or voicemail to see if they received funding grants or information from senior management. They hold meetings with program staff to determine recurring participant questions or ideas for future program events. Throughout the day, Program Coordinators divide their time between interacting with participants and monitoring program activities and completing managerial tasks in their office. They review financial statements, pay bills, order necessary supplies for program activities and monitor feedback from previous programs to determine areas for improvement.

     

    What qualities make a good Program Coordinator?

    A good Program Coordinator has a natural ability to lead, motivating them to encourage employee productivity and ensure program quality. They have an innovative mindset that allows them to develop unique marketing ideas and determine creative ways to get more funding. Further, a good Program Coordinator has excellent verbal communication, allowing them to lead discussions, perform public speaking duties and communicate clear ideas to their staff.

     

    Who does a Program Coordinator report to?

    A Program Coordinator usually reports to the Program Manager or Program Leader. This individual is responsible for providing overarching leadership to a program, its budget and key components. Program Coordinators typically refer to Program Managers when they need to advocate for more funding or have questions about how to structure program events. They also communicate with Program Managers when they encounter participants with complex questions of complaints.

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