Program Coordinator Job Description: Top Duties and Qualifications

Last updated: August 22, 2022

A Program Coordinator, or Program Support Coordinator, is responsible for overseeing the successful planning and completion of educational, professional or charitable programs. Their duties include leading program staff and delegating tasks among them, monitoring program budgets and determining how to prioritize funds and performing outreach duties to engage with the local community.

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Program Coordinator duties and responsibilities

Program Coordinators manage, coordinate and oversee different programs and projects. They often have the following responsibilities: 

  • Monitor and approve program expenditures.
  • Prepare financial statements and maintain records pertaining to program activities.
  • Purchase or approve the purchase of equipment and supplies needed by the staff and program.
  • Supervise the program’s staff.
  • Schedule program work, oversee daily operations, coordinate the activities of the program and set priorities for managing the program.
  • Manage marketing and outreach to the community.
  • Prepare or assist in the preparation of grant requests and funding continuation from outside sponsors.
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What does a Program Coordinator do?

Program Coordinators typically work for educational institutions, non-profit organizations, healthcare organizations or corporations. They work closely with program staff to ensure they complete tasks within set deadlines. Their job is to identify potential funding needs to draft grant requests and develop ideas to market their programs to the desired target audience. They may also be responsible for purchasing equipment or other supplies needed to carry out program events.

Program Coordinator skills and qualifications

Program Coordinators use a variety of skills to complete their duties effectively, which can include: 

  • Leadership skills
  • Adaptability
  • Self-motivation
  • Organizational skills
  • Close attention to detail and the ability to plan ahead
  • Ability to work under pressure  
  • Administrative and clerical skills
  • Interpersonal skills, including excellent written and verbal communication

Program Coordinator salary expectations 

A Program Coordinator makes an average salary of $45,387 per year. The exact salary for this position may depend on a candidate’s education, experience level and geographical location. 

Program Coordinator education and training requirements 

Most employers require Program Coordinators to have a bachelor’s degree in business administration or a related field. However, some employers may accept candidates with a high school diploma or associate degree with relevant experience. Many employers provide Program Coordinators with on-the-job training to familiarize them with the facility in which they work and any residents, patients or students. 

Program Coordinator experience requirements

Most employers prefer Program Coordinators with some experience in their industry or experience as a Program Coordinator in a different sector. Many internships can provide valuable experience. Some employers may hire candidates to start in a different position, performing clerical duties, to be able to gain the skills and knowledge needed to advance to a Program Coordinator position. 

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Frequently asked questions about Program Coordinator

 

What is the difference between a Program Coordinator and a Program Manager?

The difference between a Program Coordinator and a Program Manager is seniority and the scope of their job responsibilities. For example, Program Coordinators usually perform a mid-level role due to having a few years of professional experience in program coordination. Because of this, Program Coordinators are responsible for overseeing one program in-depth. This includes monitoring program staff, ensuring the program gets proper marketing and funding and leading daily program activities.

In contrast, Program Managers typically have more experience working in previous roles as a Program Coordinator. Because they have more professional experience, Program Managers oversee multiple programs at once. Their job is to ensure that each program has the proper leadership and resources to best aid participants.

 

What are the daily duties of a Program Coordinator?

On a typical day, a Program Coordinator starts by checking their email or voicemail to see if they received funding grants or information from senior management. They hold meetings with program staff to determine recurring participant questions or ideas for future program events. Throughout the day, Program Coordinators divide their time between interacting with participants and monitoring program activities and completing managerial tasks in their office. They review financial statements, pay bills, order necessary supplies for program activities and monitor feedback from previous programs to determine areas for improvement.

 

What qualities make a good Program Coordinator?

A good Program Coordinator has a natural ability to lead, motivating them to encourage employee productivity and ensure program quality. They have an innovative mindset that allows them to develop unique marketing ideas and determine creative ways to get more funding. Further, a good Program Coordinator has excellent verbal communication, allowing them to lead discussions, perform public speaking duties and communicate clear ideas to their staff.

 

Who does a Program Coordinator report to?

A Program Coordinator usually reports to the Program Manager or Program Leader. This individual is responsible for providing overarching leadership to a program, its budget and key components. Program Coordinators typically refer to Program Managers when they need to advocate for more funding or have questions about how to structure program events. They also communicate with Program Managers when they encounter participants with complex questions of complaints.

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