Project Coordinator Job Description: Top Duties and Qualifications

A Project Coordinator, or Special Projects Coordinator, supports the Project Manager in gathering equipment, resources and information to implement upcoming projects. Their main duties include maintaining budgets and work schedules, organizing and participating in shareholder meetings and ensuring all deadlines for certain projects are met.

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Project Coordinator Duties and Responsibilities

A professional Project Coordinator should be able to fulfill various duties and responsibilities. They should be able to work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects. Project managers perform various coordinating duties such as scheduling and risk management. The following are additional duties and responsibilities that a project coordinator should be able to do:

  • Participate in project design meetings and propose improvements if necessary
  • Evaluate potential problems and technical hitches and develop solutions
  • Plan and manage team goals, project schedules and new information
  • Supervise current projects and coordinate all team members to keep workflow on track
  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
  • Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails
  • Communicate with clients to identify and define project requirements, scope and objectives
  • Adhere to budget by monitoring expenses and implementing cost-saving measures

Project Coordinator Job Description Examples:

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Project Coordinator

IMS Integration (Imsi) is seeking a talented Project Coordinator (PC) with a passion for organization. The PC is a member of the operations team. PC will work independently to deliver on responsibilities in collaboration with the Project Manager and operations team. PC will build and maintain strong, long-lasting customer relationships.

PC is responsible for managing internal and client project implementations. PC will use Imsi best practices and methodologies and work with Project Manager on future improvements to project management processes. PC will ensure assigned projects are delivered on time and within budget. PC will be supported by supervisor and technical resources.

Operate as point of contact for any and all matters specific to Imsi assigned projects.

Oversees Client Portal activity. Assigns and monitors client tickets. Work with Operations team to ensure timely and successful delivery of support tickets and project implementations according to customer agreements.

  • Review the project requirements and scope and assist Project Manager (PM) in the development and tracking of project plans and dependent deliverables. Assist in managing to scope while tracking changes through change control.

  • Provide updates on projects to clients and senior management team.

  • Schedule project meetings per project plan and/or need.

  • Communicate with clients on project specific activities, including meeting summaries and action items.

  • Plan and executes project implementation. Maintain project implementation schedule and related documents for assigned projects.

  • Maintain and update product and Due Diligence documentation

  • Ensure Due Diligence requests are addressed with the most current and appropriate documentation.

  • With PM, ensure products have suitable training, implementation, admin and/or user guides.

    Meets with Supervisor and make suggestions regarding client relationship management and project management.

    Perform other duties as assigned.

    Must have skills:

  • Experience with project management preferred.

  • Experience managing external resources.

  • Experience implementing technology projects.

  • Ability to work independently with minimal supervision.

  • Credit Union or Financial Institution background, a plus

    Core Competencies:

  • Creative

  • Excellent Written communication

  • Oral communication

  • Project management

  • Problem solving

  • Follow up

  • Dependability

  • Accountability

    Job Type: Full-time

    Salary: $50,000.00 to $60,000.00 /year

    Education:

  • Bachelor's (Preferred)

    Work authorization:

  • United States (Required)

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Vision insurance

  • Retirement plan

  • Paid time off

  • Flexible schedule

    Schedule:

  • Monday to Friday

    Company's

  • ×

    Project Coordinator

    Employer Information

    Ronald McDonald House Charities-Memphis

    Rmhc-Memphis is a local non-for-profit 501(c)3 corporation supporting and housing families of children with catastrophic diseases being treated at St. Jude Children’s Research Hospital.

    Position reports to: Stewardship Advancement Director

    Job Description:

    Initiates, coordinates and executes special event fundraising logistics; Monitors budgets for special events; Solicits, schedules and stewards volunteer support; Must be enthusiastic, outgoing, organized, attentive to details, able to work under pressure to meet deadlines, able to work cross-functionally within an organization, and committed to advancing the mission of Ronald McDonald House Charities-Memphis.

    Qualifications/Education:

    Bachelor's Degree

    Experience:

  • Appropriate and effective communication with supervisors, peers, volunteers, donors and persons outside organization.

  • Able to establish and maintain interpersonal relationships.

  • Proficient in Microsoft Office.

  • Able to navigate and execute communication program technology.

  • Plan meetings and/or conferences.

  • Creative thinking and execution.

  • Able to develop and build teams.

    Tasks

  • Manages and executes all logistics related to volunteer and fundraising events that are

    Rmhc-Memphis events to include venue selection, catering, decorations, invitations, etc.

  • Solicit, secure, and steward in-kind donations to off-set special event expenses.

  • Maintains records and correspondence related to special events and prepares post-event reports for review.

  • Foster volunteer relationships to support retention.

  • Collaborates with Volunteer Coordinator to secure volunteer support at special events.

    Job Type: Full-time

    Experience:

  • Event Planning: 1 year (Preferred)

    Work Location:

  • One location

    Benefits:

  • Health Dental Vision Retirement plan

  • Paid time Monday to Friday
  • ×

    Project Coordinator

    Position Overview: We are currently seeking a Project Coordinator to add to our team.

    The Project Coordinator's responsibility will be to coordinate new order installs, back-office support, and client account management. We are looking for someone who is energetic, enthusiastic, and outgoing. They must be willing to take direction as well as be able to work independently, as assigned tasks will vary. This is for a Full Time, Tier 1 or Tier 2 Position.

    Company Overview: Worldnet is based in St. Louis, MO. For over 18 years, Worldnet has been helping clients come up with best solution to reduce their telecom and technology expenses. Being one of the top distributors with many of the different carriers allows Worldnet to offer great savings to businesses all over the country.

    Qualifications:

  • Strong computer skills- experience with Microsoft Excel and Word required

  • Strong organizational and time management skills as well as detail oriented

  • Strong/proactive work ethics

  • Strong Oral and written communication skills

    Only those looking to work in a fast pace, growing company need apply.

    Job Type: Full-time

    Salary: $38,000.00 to $45,000.00 /year

    Location:

  • St. Louis, MO 63139 (Required)

    Work authorization:

  • United States (Required)

    Work Location:

  • One location

    Benefits:

  • Health insurance

  • Dental insurance

  • Paid time off

    This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused

  • People-oriented -- supportive and fairness-focused

  • Team-oriented -- cooperative and collaborative

    Schedule:

  • Monday to Day 8 hour shift
  • What Does a Project Coordinator Do?

    Project Coordinators are employed by companies to oversee certain stages of projects. They’re typically in charge of the various tasks involved in the implementation of a project, like budgeting, scheduling, organizing, record-keeping and handling information flow from the Project Manager to the employees. Project Coordinators will monitor the overall progress of employees and will update the Project Manager regularly on each department’s progress. 

    Project Coordinators will also regularly schedule and attend meetings between stakeholders, clients, employees and the Project Manager. They’ll prepare the presentation items for the meetings and will share their meeting notes with the Project Manager. When any important decisions or action items are made during the meeting, the Project Coordinator will make sure to follow up on these with the necessary parties who are assigned these responsibilities.

    Project Coordinator Skills and Qualifications 

    A successful Project Coordinator will have certain prerequisite skills and qualifications. This category of a job description is important because it determines the ability of a candidate to perform as a project coordinator. The following skills and qualifications help you get a high-quality Project Coordinator:

    • Good communication and interpersonal skills capable of maintaining strong relationships
    • Strong organizational and multi-tasking skills
    • Excellent analytical and problem solving abilities
    • Team-management and leadership skills
    • Documentation management and ability to use project management tools
    • Attention to details even under pressure
    • Time management skills with the ability to meet deadlines 

    What Does a Project Coordinator Do?

    Project Coordinators are employed by companies to oversee certain stages of projects. They’re typically in charge of the various tasks involved in the implementation of a project, like budgeting, scheduling, organizing, record-keeping and handling information flow from the Project Manager to the employees. Project Coordinators will monitor the overall progress of employees and will update the Project Manager regularly on each department’s progress. 

    Project Coordinators will also regularly schedule and attend meetings between stakeholders, clients, employees and the Project Manager. They’ll prepare the presentation items for the meetings and will share their meeting notes with the Project Manager. When any important decisions or action items are made during the meeting, the Project Coordinator will make sure to follow up on these with the necessary parties who are assigned these responsibilities.

    Project Coordinator Salary Expectations

    The average salary for a Project Coordinator is $46,942 per year in the United States. Variations on the job salary depend on a company’s industry and its location in the country. When coming up with a fair compensation for your Project Coordinator, ensure you review industry requirements and similar positions in your geographical area.

    Project Coordinator Education and Training Requirements

    Education and training requirements for a Project Coordinator are crucial to your business’ success. They prove that the candidate has sufficient academic and training background to be able to perform at the job. Therefore, a Project Coordinator should have a bachelor’s degree in business or any related field. They should also be computer literate with knowledge of the current technology used in the position. A Project Coordinator should have enough training on project management and development procedures. Training on operation of project management tools is an added advantage to consider for this job description.

    Project Coordinator Experience Requirements 

    A Project Coordinator’s experience on the job is an essential requirement for a competitive candidate. Experience proves that project managers are capable of fulfilling their duties and responsibilities with high-level precision. In this regard, a Project Coordinator should have hands-on experience in bookkeeping, reporting and budgeting. They should also have previous working experience in the Project Coordinator field. Experience in project management, from conception to delivery, is also something to look out for in this category.

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    Frequently asked questions about Project Coordinators

     

    Who does a Project Coordinator report to?

    Project Coordinators typically report to Project Managers to provide them updates on the progress of certain elements of a project. If the Project Coordinator faces any challenges with certain departments or with completing a certain section of a project, they’ll report this to the Project Manager, who will provide them with guidance support regarding how to overcome the issue. 

    Project Coordinators are often assigned certain responsibilities for each project and will receive feedback from Project Managers on ways to improve their performance. 

     

    Do Project Coordinators have different responsibilities in different industries?

    There are various industries Project Coordinators may operate in. Most of them may work in a general business office setting, completing basic projects to help enhance the efficiencies, operations and productivity levels of the company. They may also work in an agency, collaborating with numerous clients and implementing projects according to their customers’ needs and organizational goals. 

    Others can work in the information technology industry, where they must use their advanced technical knowledge to launch software projects for the company. There are also some Project Coordinators who work in construction, crafting projects to construct buildings or properties for residential or commercial companies.

     

    What's the difference between a Project Coordinator and a Project Manager?

    While they’re both instrumental in implementing large company projects, there are key differences when it comes to their responsibilities and levels of expertise. Project Coordinators typically work directly under Project Managers, completing administrative and lower-level tasks for a project to help Project Managers finish bigger picture items. Project Managers usually oversee all aspects of a project, from planning to completing it. 

    Project Coordinators roles usually center more on executing various stages of project implementation plans. They often work with department heads and other employees to handle day-to-day responsibilities and challenges. Project Managers typically have more experience with project launches. Most of them have served as a Project Coordinator in the past before being promoted to a Project Manager.

     

    What makes a good Project Coordinator?

    A great Project Coordinator should have impressive time management skills to handle several responsibilities involved in implementing a project. They must also use these skills to ensure they complete each task by its respective deadline. Many of them help manage the finances of different projects, so strong budgeting skills are also essential for the ideal Project Coordinator candidate to have. 

    Since Project Coordinators handle the daily operations of projects, they’re typically in charge of resolving common challenges as they appear, so they must have impressive problem solving and critical thinking abilities to quickly and logically resolve these issues.  

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