Purchasing Assistant Job Description: Top Duties and Qualifications

A Purchasing Assistant, or Assistant Buyer, is responsible for supporting business operations by ordering products or materials that agree with their employer’s brand. Their duties include maintaining relationships with Suppliers, Vendors or Wholesalers, placing orders for products based on current inventory needs and tracking shipments from manufacturing locations to retail stores or company warehouses.

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Purchasing Assistant duties and responsibilities

Purchasing assistants must maintain good relationships with the organization’s vendors. They perform market research to get the best deals for the company and ensure timely delivery of products and materials. Here are some examples of Purchasing Assistant duties:

  • Working with the purchasing manager to run the purchasing department 
  • Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency
  • Maintaining cordial working relationships with vendors and supervising vendor activities
  • Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts
  • Using quarterly and annual data to determine purchasing needs and performing inventory management
  • Managing purchase orders, overseeing shipping schedules and maintaining purchase records 
  • Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies
  • Conducting ongoing market research to identify beneficial purchase agreements and potential vendors 

Purchasing Assistant Job Description Examples:

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Purchasing Assistant

This is a direct hire position with an excellent potential growth in a dynamic company to work with a high degree of autonomy and provide a high level of supply chain service. We are looking for a dedicated Purchasing Assistant to join our procurement team. You have the means and opportunity to raise our profits by making the most high-quality and cost-effective purchases. The Purchasing Assistant reports to the Supervisor and is responsible for identifying suppliers, researching goods and services, processing purchase orders, and verifying delivered items.

Responsibilities:

Researching and comparing suppliers, goods, and services.

Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.

Requesting cost proposals and negotiating contracts and prices. Preparing and processing purchase orders. Determine quantity and timing of deliveries.

Building and maintaining positive, long-term supplier relations.

Requirements:

High school degree/GED required.

Excellent communication and negotiation skills. Strong organization and documentation skills. Strong research and analytical skills.

Job Type: Contract

Salary: $27,422.00 to $48,509.00 /year

Work authorization:

  • United States (Preferred)

    Working Days:

  • Saturday (Preferred)

    Contract Length:

  • 1 year

    Additional Compensation:

  • Commission

    Work Location:

  • Fully Remote

    Benefits:

  • Health insurance

  • Dental insurance

  • Retirement plan

  • Paid time off

    This Job Is Ideal for Someone Who Is:

  • Detail-oriented -- would rather focus on the details of work than the bigger picture

  • Achievement-oriented -- enjoys taking on challenges, even if they might fail

  • Autonomous/Independent -- enjoys working with little direction

    This Job Is:

  • A job for which all ages, including older job seekers, are encouraged to apply

    Schedule:

  • Monday to Friday

    Company's website:

  • [website]

    Benefit Conditions:

  • Waiting period may Yes
  • ×

    Purchasing Assistant

    Seeking a motivated and well qualified candidate for a full time position in a small busy office on Westheimer. This is primarily a Purchasing function for energy related equipment and supplies, electrical, instruments, tools, power transmission etc. for maintenance of a plant. Duties will include obtaining quotes, placing orders, manage receiving reports, arrange logistics and shipping documents for exports and invoice processing. Knowledge of Microsoft Office , Excel, Word, Outlook, Shared Documents and database maintenance a requirement.

    Person Must BE Experienced (Two to five years) in a similar role and be detail oriented, excellent at data entry and able to prioritize and manage the function with limited oversight

    Job Type: Full-time

    Salary: $16.00 to $20.00 /hour

    Experience:

  • professional setting: 5 years (Required)

  • office: 5 years (Required)

  • customer service: 2 years (Preferred)

  • purchasing: 2 years (Required)

  • selling: 1 year (Preferred)

    Work Location:

  • One location

    Benefits:

  • Paid time off

  • Flexible schedule

    This Job Is:

  • A job for which all ages, including older job seekers, are encouraged to Open to applicants who do not have a college Monday to Friday
  • ×

    Purchasing Assistant

    Long-term growing re-distribution company located in Carrollton is seeking Purchasing Assistant. Duties include daily processing of purchase orders, reviewing inventory levels, updating and maintaining pricing, responding to 150+ e-mails daily, new item set-up, updating weekly reports, managing promotional items and communications from customers. Navision experience a plus.

    .

    Requirements include:

  • Must be a motivated, self-starter with a talent for problem solving.

  • Proficient in Microsoft Excel a must.

  • Must be able to communicate effectively and professionally with clients, vendors and other team members.

  • Must be able to manage multiple priorities on a daily include employee paid insurance, 401K, and a casual work atmosphere. Work hours are 7:30 until 4:30, M-F.

    Job Type: Purchasing: 2 years (Required)

  • What does a Purchasing Assistant do?

    Purchasing Assistants typically work for corporations across industries, including retail, healthcare and other industries that require the purchase or sale of products. They work closely with other Purchasing Assistants, Salespeople, Accountants and Logistics Specialists to determine budgets for purchasing products, the types of products to buy and the progress of inventory shipments. Their job is it review sales numbers and order products based on customer demand and seasonal trends. They may be responsible for updating Vendor or Wholesaler contact information and renewing Vendor contracts.

    Purchasing Assistant skills and qualifications

    A successful Purchasing Assistant candidate will have various prerequisite skills and qualifications needed for duties. This section can include specific educational credentials, skills and experiences you want in the ideal candidate. Some Purchasing Asisstant qualifications include the following:

    • High school diploma or equivalent (Associate Degree or B.Sc. in Logistics, Purchase and Supply, Business Administration or related fields are typically preferred) 
    • At least two years of experience in a purchasing position
    • In-depth knowledge of purchasing functions, inventory and supply management systems
    • Excellent communication, negotiation and interpersonal skills
    • Ability to work with minimal supervision
    • Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships
    • Direct experience with spreadsheet computer applications 
    • Ability to use purchasing software 

    Purchasing Assistant salary expectations

    A Purchasing Assistant makes an average of $16.19 per hour. Pay rate may depend on level of experience, education and the geographical location. 

    Purchasing Assistant education and training requirements

    Most people can get Purchasing Assistant positions with a high school diploma or GED. However, some roles require at least an associate degree or Bachelor’s degree in Supply Management or a related field. Purchasing Assistants with clerical and administrative experience or knowledge of inventory management have an advantage over other applicants. 

    Employers often provide extensive training after hiring candidates to familiarize them with their operating protocols, purchasing software and inventory management systems. With enough job experience and advanced education, a Purchasing Assistant can move to senior roles such as a Purchasing Manager, Supply Chain Manager and related positions. 

    Purchasing Assistant experience requirements

    A successful Purchasing Assistant will be proficient in purchase, supply and inventory management. The position requires good client service skills to collaborate with different departments, support managers and work with vendors. They also need clerical skills to prepare and track orders, maintain purchase records and file reports. Vendor selection and negotiation require impeccable relationship management skills to ensure the organization picks only the best and most reliable contractors. 

    Purchasing Assistants need excellent written and verbal communication skills to negotiate contracts, work with shippers, colleagues and the purchasing manager. Purchasing Assistants should also have a fundamental knowledge of computer programs. This will enable them to learn how to use their company’s preferred purchasing and inventory management software. 

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    Frequently asked questions about Purchasing Assistants

     

    What is the difference between a Purchasing Assistant and a Salesperson?

    The difference between a Purchasing Assistant and a Salesperson is the departments they work for and their job focus areas. For example, Purchasing Assistants typically work within the purchasing department. Their job is to monitor inventory logs, order products and check shipments for accuracy. In contrast, Salespeople typically work within the sales department of an organization. They make cold calls to potential leads and notify existing customers of sales or new product offerings. 

    Another way to differentiate between a Purchasing Assistant and a Salesperson is that Purchasing Assistants order products to ensure they maintain adequate stock, whereas Salespeople sell those products to consumers.

     

    What are the daily duties of a Purchasing Assistant?

    On a typical day, a Purchasing Assistant starts by checking their email and voicemail to see if they have any updates on product needs or budgeting expenses. They review the progress of certain shipments and record estimated delivery times. Throughout the day, they participate in meetings with the purchasing, accounting and sales departments to determine which products did well and didn’t during the previous quarter. 

    During downtime at their desk, Purchasing Assistants contact Vendors to renew contracts or order more shipments. They also use this time to research potential new Vendors who offer wholesale products that align with their employer’s needs and price point.

     

    What qualities make a good Purchasing Assistant?

    A good Purchasing Assistant is someone who has excellent interpersonal communication. This quality enables them to make meaningful professional connections with Vendors and Wholesalers. They understand consumer trends within their industry and use their knowledge to purchase unique and relevant products. Further, a good Purchasing Assistant should be able to use persuasive language to negotiate shipment prices with Vendors. 

    A good Purchasing Assistant should also have a detail-oriented mindset, allowing them to check over order details before placing orders. This ensures they don’t order the wrong type or amount of particular product.

     

    Who does a Purchasing Assistant report to?

    A Purchasing Assistant typically reports to the Purchasing Manager within a corporation. These individuals are in charge of relaying information to Purchasing Assistants about budgeting and new Vendors to contact. Purchasing Assistants may also report indirectly to a Purchaser or Buyer who works within their department to help them track orders and contact Vendors.

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      Last updated: Apr 28, 2021